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Home My WebLink AboutCOM 0984.000 2012-2014 J�SY Oi DENNIS "FRESH"ONISHI '`'�' PHONE: (808)961-8396 �li;�.' FAX: (808)961-8912 Council Member District EMAIL:donishi@co.hawaithi.us • HAWAII COUNTY COUNCIL 25 Aupuni Street, Hilo, Hawaii 96720 C) MEMORANDUM .._ =n DATE: July 17, 2014 0 -o `.' TO: J Yoshimoto, Council Chair ;n and Members of the Hawai`i County Council ^••� �o/ N — - FROM: ' Dennis "Fresh" Onishi, Council Member SUBJECT: Contingency Relief Funds (District 3) Contingency Relief funds from District 3 will be appropriated to the Department of Research and Development for portable toilets at a Pacific International Space Center for Exploration Systems' (PISCES) competition. Attached is a resolution authorizing the transfer of$520.83 from the Clerk-Council Services– Contingency Relief account to the following account and project: FUNDING AMOUNT: FROM: TO: $520.83 Clerk-Council SVC Dept. of Research and Dev. Contingency Relief Business Development - R&D 010.101.5101.91 010.161.5163.20 115 Misc. Contract Services (PISCES –Portable Toilet Rental) Pursuant to Section 2(g) of Rule No. 4 of the Rules of Procedure and Organization of the Council of the County of Hawai`i, I request that this resolution be waived from the Committee on Finance. DO:de Att. <&S. 49 Comm. No. O Ref.To: C-QLt-(. ) Hawai`i County is an Equal Opportunity Provider and Employer. Ref. pate 7/9/08 COUNTY OF HAWAI`I CONTINGENCY RELIEF FUNDS REQUEST TO: Research and Development DATE: 07/15/2014 Department FROM: Dennis "Fresh"Onishi PHONE/FAX: 961-8396 Council Member A. REQUEST(ATTACH BACKUP INFORMATION,IF AVAILABLE) 1. AMOUNT: $. 5 2 6.8 3 2. To ACCOUNT#: 010.161.5163.20.115 3. To ACCOUNT NAME: Business Development R&D-Misc. Contract Svs. 4. PURPOSE(S)OF TRANSFER: Contract out to PISCES for portable toilet rental. Reimbursement of costs for an international robotics mining competition. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION,NAME OF ORGANIZATION: N/A 6. Is IT A 501(C)(3)? ❑YES ® No *If YES,IRS determination letter must be attached to this form 7. COUNTY-RELATED PROGRAM(S)OR ACTIVITY(IES)TO BE FUNDED: PISCES works closely with R&D and County support of this event builds a better working relationship with the agency. 8. DEPARTMENTAL GOALS AND OBJECTIVES To BE ADDRESSED: Promote economic development in Hawai'i Island's science and tech sector, including research, education and STEM 9. FUNDING TO BENEFIT THE PUBLIC-AT-LARGE(AS OPPOSED TO PRIVATE BENEFIT)? [EWES ❑ No 10. Is THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER,ORDINANCE,OR DIRECTION OF THE MAYOR? El YES No B. DEPARTMENT'S RECOMMENDATION: ®APPROVE ❑DENY ❑DEFER: RATIONALE: Meets department's goals & objectives to promote &facilitate sustainable economic development for the County of HI that is consistent in honoring its communities'needs,priorities & values •- f ` , DATE: 07/15/2014 Department Head C. MAYOR'S ACTION PROVED ❑DENIED ❑DEFERRED: COMMENTS: DATE: ?I/1b&/ Mayor VALERIE T. POINDEXTER •'o+`.."tir' KAREN EOFF Chairperson ; - -^ Ve,e BRENDA FORD• •:��_";��'/,��• DRU KANUHA GREGGOR ILAGAN ZENDO KERN Vice Chair +i•c, DENNIS•,:�'�•` "FRESH"ONISHI .'T!o`M�� MARGARET WILLE J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i 96720 July 21, 2014 J Yoshimoto, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 492-14 : A Resolution Transferring/Appropriating an Appropriation Out and From the Designated Fund Account and Crediting Same to a Designated Fund Account for Portable Toilets at the Pacific International Space Center for Exploration Systems' Robotic Mining Competition. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, 7LJc & DT Valerie T. Poindexter, Chair Committee on Finance • Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: JUL 302014 J oshimoto, Council Chair J Yoshimoto, Chairperson Hawai`i County Council Hawai`i County Council VP/sc Hawai`i County is an Equal Opportunity Provider and Employer Exhibit A-1—Standardized Proposal Information DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Proposal Reference Number: (For Department Use) Name of Organization: Pacific International Space Center for Exploration Systems (PISCES) Project Title: PRISM - PISCES Robotics International Space Mining Mailing Address: 99 Aupuni Street,Suite 212-213 Physical Address: 99 Aupuni Street, Suite 212-213 Telephone: 808 935-8270 Fax: CELL-808-896-6582 Organization E-Mail Address: pisces @hawaii.edu Federal Tax ID#: 99-0266942 General Excise Tax#: Contact Name: John Hamilton Title: Telephone: 808-896-6582 Fax: If different from above If different from above Contact E-Mail Address: jch @hawaii.edu Amount Requested: $ 5 Z 0, 83 ❑ Agriculture E] Business Development Program Area (Please select just one): ❑ Community Building ❑ Energy ❑ Film ❑ Tourism Project Summary: (brief description of the project including goals,objectives& outcomes): PRISM is an international college robotics competition that focuses on resources available from off-planet regolith sources. It is call Space Mining as the loose material on the surface (of Mars, Moon,Asteroids)can be collected and processed to extract valuable and needed resources such as oxygen, water, and materials. Robots will perform the collecting,and this competition pits various designs against performance. Systems engineering at its finest. PRISM extends the highly successful NASA Robotic Mining Competition held annually at Kennedy Space Center with college teams by placing the venue out of a "laboratory"setting of a confined regolith arena into our NASA-tested high- fidelity Mars and Lunar Analog test site at Mauna Kea, 9,000 ft level. PRISM also re-opens this event to international teams once welcomed at NASA when the event was called Lunabotics, but now as the RMC is restricted to US teams only. This will now be the only venue where these global teams can compete against the US Champion. RD ED Contingency Funds Forms Word Proposal Reference Number: (For Department Use) PRISM's goal is to create a world-class real-world robotic competition here in order to enhance and spur development of collegiate robotics on this island, and to eventually field teams from UH-Hilo and HCC. This year we have one Hawaii team (from Kapiolani Community College) The goal this year is to pilot the competition by hosting the top US teams from the 2014 NASA RMC here. This will establish the event and allow international colleges to build towards the 2015 PRISM and host regionals world wide (eg South America, India, Europe,etc). N.B. PISCES is a government agency within DBEDT,Office of Aerospace Development, Please answer the following questions: Yes No Is your organization registered as a nonprofit? 0 El Does your organization have a Board of Directors? ® D Does your organization have a corporate seal? El El AUTHORIZED SIG •• )Frii •GRE E 1(organizational documents attached): Robert M. Kelso -4r L. Executive Director indef. Legal Name(type or print clear y) Title Date Term Ends Telephone (business) (residence) Second Signer(if applicabgk ! 1 4 EPO & Logistics John C. Hamilton Manager indef. Legal Name(type or print learly) Title Date Term Ends Telephone (business) 808-896-6582 (residence) NOTE: PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED,WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word Exhibit A-2—Project Budget Form DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Project Title: PRISM County In-Kind EXPENSES Funding Other Cash Contribution TOTAL Requested Sources Value Luas(Porta-potties, provided by Kona Lua) 500 500 Sales Tax z o. Yj 20. 83 Administration—Maximum 10%of request TOTAL EXPENSES SZ°•g3 Budget Narrative: (Summary of above listed expenses) Due to sanitation concerns,compliance with our DLNR permit and to decrease non-critical 4WD road traffic,2 Luas are needed at the competition site for the use of the students,judges and volunteers. RD ED Contingency Funds Forms Word Exhibit A-3—Proposal Submission Acknowledgement DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS ACKNOWLEDGEMENT I, the undersigned, hereby certify that the information provided in this County of Hawai'i, County Council Contingency Fund Request has been reviewed in its entirety and the affixed signature accepts responsibility on behalf of said organization to inform its members of the content herein. All terms and conditions shall be a part of any contract entered into as a result of this proposal. Robert M. Kelso '� 7 ' • Name(please type or print clearly) Signature`J.- Executive Director 7/8/2014 Title Date PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word