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Home My WebLink AboutCOM 0014.017 2012-2014 cP:'•'�� ,, Harry S. Kubojiri William P. Kenoi :n� Police Chief Mayor •:iI�•� '�;.�'/:+. Paul K.Ferreira Deputy Police Chief County of Hawar i POLICE DEPARTMENT 349 Kapi`olani Street • Hilo,Hawaii 96720-3998 (808)935-3311 • Fax(808)961-2389 o C) DATE: July 24, 2014 - TO: J YOSHIMOTO, COUNCIL CHAIR AND 1 COUNCIL MEMBERS VIA: KA OSHIRO, ONTROLLER — FROM: A'+ . K :�IJIRI, POLICE CHIEF RE: NOTIFICATION OF GRANT AWARD COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1) Name of Grant Program: Hi Impact Grant Grantor: Office of National Drug Control Policy, HIDTA County Grantee Department or Agency: Hawaii County Police Department Grant No. (IF KNOWN): G14HI0004A Amount of Grant: $107,397.00 Amount of County Match: none County Revenue & Expenditure Account Numbers: 010.201.5219.93: 3302:98 Grant Period (Commencement & Completion): January 1, 2014 to December 31, 2015 Purpose of Grant: To combat the methamphetamine (ICE) drug problem in the County of Hawaii by conducting various sting operations Is final report required by grantor? x Yes I No Notification attached: Yes No, because Comm. No. I 1 ' (3 Ref.To: Ref. Date AUG-®b 1014 "Hawaii County is an Equal Opportunity Provider and Employer" Form NGA1 1 105 • Page 1 of 5 Executive Office of the President Office of National Drug Control Policy Grant Agreement 1. Recipient Name and Address 4. Award Number: G 14HI0004A Chief Harry Kubojiri Hawaii County Police Department 5. Grant Period: From 01/01/2014 to 12/31/2015 349 Kapiolani Street Hilo,HI 96720 1A. Recipient IRS/Vendor No.: 1996000567A4 6. Date: 7/17/2014 7. Action Subrecipient Name and Address 8. Supplement Number nInitial Supplemental 2A. Subrecipient IRS/Vendor No.: 9. Previous Award Amount: 3. Project Title 10.Amount of This Award: $107,397 HI-IMPACT 11.Total Award: $107,397 12. The above Grant is approved subject to such conditions or limitations as are set forth on the five attached pages. 13. Statutory Authority for Grant: Public Law 113-76 14. Typed Name and Title of Approving Official 15.Typed Name and Title of Authorized Official Michael K. Gottlieb Harry Kubojiri National HIDTA Director Hawaii County Police Department 16. Signature of Approving ONDCP Official 17. Signature of Authorized Recipient/Date A 7 ,„17-- JUL 252014 18. Accounting Classification Code 19.HIDTA AWARD DUNS: 613154335 OND1070DB1415XX OND6113 E1N: 1996000567A4 OND2000000000 OC 410001 Grant G 14HI0004A Page 2 of 5 GRANT CONDITIONS A. General Provisions 1. This grant is subject to Title 2 of the Code of Federal Regulations,as well as the following: • by reference,the provisions of the Office of Management and Budget(OMB)circulars and government-wide common rules applicable to grants and cooperative agreements. These circulars and common rules include the following: • OMB Circular A-21 "Cost Principles for Educational Institutions."(Codified at 2 CFR Part 220) • OMB Circular A-87 "Cost Principles for State,Local, and Indian Tribal Governments." (Codified at 2 CFR Part 225) • OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments." (Codified at 21 CFR 1403) • OMB Circular A-110"Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations." (Codified at 2 CFR Part 215) • OMB Circular A-122 "Cost Principles for Nonprofit Organizations."(Codified at 2 CFR Part 230) • "Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Units of Governments," (Codified at 21 CFR Part 1403) • Grants Management Common Rule for State and Local Units of Governments," (Codified at 21 CFR Part 1404) • "Government-wide Debarment and Suspension(Nonprocurement),"(Codified at 21 CFR Part 1404) • "Government-wide Requirements for Drug-free Workplace (Financial Assistance)" (Codified at 21 CFR Part 1405) • "New Restrictions on Lobbying" (Codified at 28 CFR Part 69) 2. Audits conducted pursuant to OMB Circular A-133, "Audits of State and Local Governments", must be submitted no later than 9 months after the close of the grantee's audited fiscal year. A copy of the audit report and management letter must be sent to: EOP/ONDCP Attention: Michael Reles GSD/RDF (202) 395-6608 Anacostia Naval Annex Bldg 410/Door 123 250 Murray Lane, SW Washington, DC 20509 or: mreles @ondcp.eop.gov Grant G 14HI0004A Page 3 of 5 3. Grantees are required to submit Federal Financial Reports (FFR)to the Department of Health and Human Services, Division of Payment Management(HHS/DPM). Other reporting requirements are specified in the HIDTA Program Policy and Budget Guidance. 4. The recipient gives the awarding agency or the Government Accountability Office,through any authorized representative, access to, and the right to examine, all paper or electronic records related to the grant. 5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the HIDTA, its fiscal agent (s),HIDTA employees, HIDTA contractors, as well as state, local, and federal HDTA participants, either on a collective basis or on a personal level, shall not hold themselves out as being part of, or representing,the Executive Office of the President or ONDCP. 6. Grantees and subgrantees are advised of the new OMB grants "supercircular," Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,some provisions of which may begin to supersede the provisions of pre-existing OMB grants circulars over the term of this grant. ONDCP will also be adopting conforming regulations in 2014. ONDCP will provide you with updates moving forward. For more information about the supercircular,please visit www.cfo.gov/COFAR,which includes links to related online training and FAQs. B. Special Conditions HIDTA Grants The following special conditions are incorporated into each award document. 1. This grant is awarded for the initiative(s)named above. Variation from the description of activities approved by ONDCP and/or from the budget attached to this letter must comply with the reprogramming requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance. 2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance. 3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available for the same purposes. 4. The requirements of 28 CFR Part 23, which pertain to information collection and management of criminal intelligence systems, shall apply to any such systems supported by this award. 5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds for confidential expenditures; i.e. the purchase of information, evidence, and services for undercover operations. Those procedures are described in Section 6-12 of the HIDTA Program Policy and Budget Guidance. Grant G 14HI0004A Page 4 of 5 6. The grant recipient agrees to account for and use program income in accordance with the "Common Rule" and the HIDTA Program Policy and Budget Guidance. Asset forfeiture proceeds generated by the HIDTA-funded initiatives shall not be considered as program income earned by HIDTA grantees. 7. Property acquired with these HIDTA grant funds is to be used for activities of the Hawaii HIDTA. If your agency acquires property with these funds and then ceases to participate in the HIDTA,this equipment must be made available to the HIDTA's Executive Board for use by other HIDTA participants. 8. All law enforcement entities that receive funds from this grant must report all methamphetamine laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the El Paso Intelligence Center. C. Payment Basis 1. A request for Advance or Reimbursement shall be made using the HHS/DPM system (www.dpm.psc.gov). Copies of invoices or payroll registers must accompany the payment confirmation number to provide documentation for the reimbursement request. Requests for advances must be accompanied by details specifying the need for the advance. Documentation of how the advance was spent must be submitted within 21 days and before another advance or reimbursement will be approved. 2. The HIDTAs, or their respective grantees,must utilize the HIDTA program Financial Management System's(FMS) Disbursement module each time they submit a disbursement request to the NHAC. Requests for payment in the DPM system will not be approved unless the required disbursements have been entered into the FMS. Payments will be made via Electronic Fund Transfer to the award recipient's bank account. The bank must be FDIC insured. The account must be interest bearing. 3. Except for interest earned on advances of funds exempt under the Intergovernmental Cooperation Act(31 U.S.C. 6501 et seq.) and the Indian Self-Determination Act(23 U.S.C. 450), grantees and subgrantees shall promptly, but at least quarterly,remit interest earned on advances to HHS/DPM at the address provided below. When submitting your checks,please provide a detailed explanation which should include: reason for check(remittance of interest earned on HIDTA advance payments), check number, grantee name, grant number, interest period covered, and contact name and number. Ms. Janet Morgan Division of Payment Management Department of Health and Human Services Via U.S. Postal Mail: Via FedEx: P.O. Box 6021 7700 Wisconsin Avenue Rockville, MD 20852 10th Floor Bethesda,MD 20814 Grant G 14HI0004A Page 5 of 5 4. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative purposes. RECIPIENT ACCEPTANCE OF GRANT CONDITIONS JUL 2 5 2014 Signature: _ ice 4 ��°'� Date: Name: Harry Kubojiri Organization: Hawaii County Police Depatment COUNTY OF HAWAII BY Print Name: WILLIAM P KENOI Title: Mayor Date: APPROVED AS TO FORM AND LEGALITY: Deputy Corporation Counsel County of Hawaii Date: STATE OF HAWAI'I ) SS. COUNTY OF HAWAI'I ) On , before me personally appeared WILLIAM P. KENOI, to me personally known, who, being by me duly sworn, did say that he is the Mayor of the County of Hawai'i, a municipal corporation of the State of Hawai'i that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawai'i, the foregoing instrument was signed and sealed on behalf of the County of Hawai'i by authority given to said Mayor of the County of Hawai'i by Sections 5-1.3 and 13-13 of the County Charter, County of Hawai'i (2010), as amended, and said WILLIAM P. KENOI acknowledged said instrument to be the free act and deed of said County of Hawai'i. Notary Public, State of Hawai'i Printed Name: My Commission Expires: NOTARY CERTIFICATION STATEMENT Document Identification or Description: Doc. Date: Undated at time of notarization No. of Pages: Jurisdiction: Signature of Notary Date of Notarization and Certification Statement Print Name of Notary