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Home My WebLink AboutCOM 1049.000 2012-2014 ' Oi N,�±.. William P.Kenoi .• �: yleu: Nancy E. Crawford Mayor •�g.� .,�� Director R l� ';�., , I r "_ - Deanna S. Sako ��r,'os•Hi M��' Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 CD n D September 12, 2014 N J Yoshimoto, Council Chairperson and Members of the Hawai`i County Council ' _ Hawai`i County Council °° == 25 Aupuni Street ° _ Hilo, Hawai`i 96720 Re: Resolution for multi-year agreement The County's Office of Housing and Community Development's Existing Housing Division is currently located at 1990 Kino`ole Street, suites 104 and 105 in Hilo, Hawai`i. Since their current lease with Kaneshiro & Sons Enterprise, Ltd. for this office/warehouse space expires on January 31, 2015, they wish to enter into a multi-year lease, beginning on February 1, 2015, for an additional five years. Enclosed is a resolution authorizing the Mayor to enter into a five year multi-year lease with Kaneshiro & Sons Enterprise, Ltd. for use of the office/warehouse space specified above at a cost of$28,468,.44 per year. If you have any questions, please do not hesitate to contact Stephen Arnett, Housing Administrator at 961-8379. 440. k Nancy rawford Director of Finance Enc. cc: Housing Res. 5D.(0- Comm. No. l° c/ Hawai`i County is an Equal Opportunity Provider and Employer Ref.To: Ref. Date 15 2014 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Finance - Property Management DATE: 9/5/14 STAFF CONTACT: Daryl Inaba PHONE: 961-8567 A. REQUEST: Prepare County Council submittal authorizing the Office of Housing and Community Development to enter into a multi-year lease agreement for an additional five (5) years beginning February 1, 2015 and ending on January 31, 2020. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Office of Housing and Community Development is responsible for the planning, administration and operation of all of the County of Hawai`i's housing programs such as the Section 8 rental assistance for qualified families. Its overall goal is to provide for the development of viable communities in Hawaii County by providing decent housing, suitable living environments and expanding economic opportunities. The purpose of the lease is for continued use of office and warehouse space used in the administration and operation of the Existing Housing Division of the OHCD. SIGNED: , j , DATE: SEP - S 2014 Departm=` t H ad LAND COURT REGULAR SYSTEM (AREA ABOVE RESERVED FOR RECORDING INFORMATION) After Recordation, Return by®Mail or❑Pick-up Phone#: 961-8251 FILL IN NAME AND ADDRESS BELOW: Office of the Corporation Counsel(CTM) 101 Aupuni Street,Suite 325 Hilo,Hawaii 96720 DOCUMENT CONTAINS 6 PAGES TITLE OF DOCUMENT: FIRST AMENDED OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT LEASE AGREEMENT PARTIES TO DOCUMENT SUBLESSOR/LANDLORD: KANESHIRO& SONS ENTERPRISE, LIMITED,a Hawaii Corporation 1990 Kino`ole Street Hilo,Hawaii 96720 SUBLESSEE/TENANT: COUNTY OF HAWAII 25 Aupuni Street Hilo,Hawaii 96720 AFFECTS TAX MAP KEY: (3)2-2-040-036(por). FIRST AMENDED OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT LEASE AGREEMENT THIS FIRST AMENDED OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT LEASE AGREEMENT,made this day of ,2014,by and between KANESHIRO&SONS ENTERPRISE, LIMITED , a Hawaii Corporation,whose principal place of business and post office address is 1990 Kino`ole street,Hilo,Hawai`i 96720,hereinafter called "Landlord",and the COUNTY OF HAWAII, a Municipal Corporation of the State of Hawai`i, whose principal place of business and post office address is 25 Aupuni Street,Hilo,Hawai`i 96720, hereinafter called"County". WITNESSETH: By Lease dated June 30,2004,demised by Landlord and leased to the County those certain premises located at 1990 Kino`ole Street,#104/105,Hilo,Hawai`i 96720,Tax Map Key(3)2-2-040- 036(por). Landlord and County desire to extend the term of the Lease for an additional five(5)year term as contemplated in Section 2 of the Lease and to be amended to expire on January 31,2020. Rental and CAM rates for all areas shall remain the same from February 1,2015 up to and including June 30,2015. Rental rates from July 1,2015 to January 31,2020 shall be as follows: Office space: 5,804 sq ft at$1.00/sq ft./mo. Storage space: 1,385 sq ft at$0.45/sq ft./mo. CAM will remain at$.33/sq. ft./mo. Lessor to provide a reconciliation of CAM expenditures prior to effective date of the additional lease term and on a yearly basis. All other Terms and Conditions of the Lease shall remain in full force and effect. NOW,THEREFORE,in consideration of the mutual covenants and agreements herein 2 contained and other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,Landlord and County covenant and agree as follows: 1. The term of the Lease shall be amended to provide for the first of two five(5)year extensions of term starting February 1,2015 and ending January 31,2020. 2. Except as expressly modified and amended by this instrument,all other terms and conditions of the Lease dated June 30,2004, shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have entered into this first amended lease agreement as of the day and year first above written. KANESHIRO&SONS ENTERPRISE, LIMITED, a Hawaii Corporation By: Name: Title: By: Name: Title: SUBLESSOR/LANDLORD COUNTY OF HAWAII By: APPROVED: SUBLESSEE/TENANT STEPHEN J. ARNETT Housing Administrator APPROVED AS TO FORM AND LEGALITY: CRAIG T.MASUDA Deputy Corporation Counsel 3 STATE OF HAWAII ) ) SS: COUNTY OF HAWAII ) On ,before me appeared to me personally known,who,being by me duly sworn,did say that is the of KANESHIRO& SONS ENTERPRISE, LIMITED,a Hawai`i Corporation,that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that said acknowledged said instrument to be the free act and deed of said corporation. Signature Name(Type or Print) Notary Public, State of Hawai`i My Commission Expires: NOTARY CERTIFICATION Doc. Date: No. of Pages: Notary Third Circuit Name: Doc. Description: Notary Signature Date 4 STATE OF HAWAII ) ) SS: COUNTY OF HAWAII ) On ,before me appeared , to me personally known,who,being by me duly sworn,did say that is the of KANESHIRO& SONS ENTERPRISE, LIMITED, a Hawai`i Corporation,that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that said acknowledged said instrument to be the free act and deed of said corporation. Signature Name(Type or Print) Notary Public, State of Hawai`i My Commission Expires: NOTARY CERTIFICATION Doc. Date: No. of Pages: Notary Third Circuit Name: Doc. Description: Notary Signature Date 5 STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this day of ,2014 before me personally appeared WILLIAM P. KENOI,to me personally known,who,being by me duly sworn,did say that he is the Mayor of the County of Hawaii,a municipal corporation of the State of Hawai`i,that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawai`i,the foregoing instrument was signed and sealed on behalf of the County of Hawai`i by authority given to said Mayor of the County of Hawai`i by Sections 5-1.3 and 13-13 of the County Charter,County of Hawai`i(2010), as amended, and said WILLIAM P. KENOI acknowledged said instrument to be the free act and deed of said County of Hawai`i. Signature Print or Type Name Notary Public, State of Hawai`i My Commission Expires: NOTARY CERTIFICATION Doc. Date: No. of Pages: Notary Third Circuit Name: Doc. Description: Notary Signature Date 6