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Home My WebLink AboutCOM 1034.000 2012-2014 JNTYrOi N..`Y1 William P. Kenoi . .."7„ yl,i;� Nancy E. Crawford Mayor .,1 r Director '�' Deanna S. Sako °` ° Deputy Director art as ilks`!-- County of Hawaii _ Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 G., CD (808)961-8234 • Fax(808)961-8569 r'*'r September 12, 2014 ^' , J Yoshimoto, Council Chair and Members of the Hawai`i County Council o _� Hawai`i County Council -= -' 25 Aupuni Street Hilo, Hawai`i 96720 Re: Operating Budget The U.S. Department of Homeland Security (DHS) and Federal Emergency Management Agency (FEMA) are providing $319,950 of federal funds to the Hawai`i Fire Department (HFD) to allow them to purchase an emergency vehicle driver training course simulator. The use of a simulator for driver training has multiple positive impacts. This includes allowing a single instructor to train multiple students during one session, delaying the need for actual behind-the-wheel training which requires vehicles to be taken out of service, and to provide a more comprehensive overall driver- training program. Enclosed is a resolution authorizing the Mayor to enter into an agreement with the DHS and FEMA for this grant. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $319,950 grant award. If there are any questions, please do not hesitate to call Melanio Lorenzo of the Hawai`i Fire Department at 961-2921. Nancy rawford Director of Finance Enc. cc: Fire <i?e, . 51.o-t 4t aF4''7 Comm. 400.,�t03'f ) Hawaii County is an Equal Opportunity Provider and Employer Ref.To: "�'�+�w�FC/ Ref. Date SEP 15 2014 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FIRE DATE: 9/5/2014 STAFF CONTACT: Darren J Rosario PHONE: 932-2900 A. REQUEST: Prepare a resolution authorizing the Mayor to enter into and agreement and accept a grant from the U.S. Department of Homeland Security - Federal Emergency Management Agency. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The U.S. Department of Homeland Security (FEMA) has approved the Federal funded grant of$319,950 for the purchase of Emergency Vehicle Driver Training Course simulator for the Fire Department's Training Bureau. The simulator will allow a single instructor to train more students during one session because multiple driver training systems will be used simultaneously which will allow us to expand the length and complexity of the training. Many driving tasks can be learned and practiced in a simulator before training in actual vehicle and vehicles will no longer be required to be taken out of service for extensive periods of time to perform hands-on driver training. Training will be standardized, so each student will be able to master the same driving techniques in a controlled environment, however the simulator can be adjusted to simulate unique "local" driving conditions. In a simulator, potentially dangerous or threatening situations can be experienced in complete safety. We also anticipate seeing a reduction in maintenance and fuel costs since students will need to spend less time training in actual vehicles. Driver training can continue regardless of weather, time of day or traffic conditions. The Hawaii Fire Department will be able to offer more 'hands on' student training time and drivers will be able to practice difficult maneuvers repeatedly until mastered. SIGNED: DATE: p/s-/r V c:-<- r. Department Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) New (for this fiscal year period). OR n Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ® No Council? Yes No Name of Grant Program: Assistance to Fire Fighters Program - Operations & Safety Grantor: Department of Homeland Security, FEMA County Grantee Department or Agency: Fire Department County Grantee Contact Person: Darren J Rosario Phone Number: 932-2900 Amount of Grant: $319,950 Grant Period (Commencement & Completion): 7/11/2014 to 7/11/2015 Purpose of Grant: To purchase driving simulator and trailer County Match required?: 171 Yes I No If yes, Matching Amount? $35,550.00 Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: Temporary: n, Duration: Full-time: Part-time: fl, Time Element: Qty: Contractual: I Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form rage 2of 14 U S Department of Home land Security Washington D.C. 20472 E,,,p,A 1,kf FEM . / ,,11,t, Mr. Darren Rosario Hawaii Fire Department 25 Aupuni Street, Suite 2501 Hilo, Hawaii 96720-4245 Re: Grant No.EMW-2013-FO-02619 Dear Mr. Rosario: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2013 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to$355,500.00. The Federal share is 90 percent or$319,950.00 of the approved amount and your share of the costs is 10 percent or$35,550.00. Before you request and receive any of the Federal Grant funds awarded to you, you must establish acceptance of the Grant and Grant Agreement Articles through the Assistance to Firefighters Grant Programs'(AFG) e-grant system. Please make sure you read and understand the articles as they outline the terms and conditions of your grant award. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval, via amendment request, from FEMA. Maintain a copy of these documents for your official file. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274- 0960. Sincerely---3, Brian E. Kamoie Assistant Administrator Grant Programs Directorate https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire_admin/awards/spec/view_award... 8/4/2014 VALERIE T. POINDEXTER tY o`if• KAREN EOFF Chairperson ll�%e BRENDA FORD ^ . ,�� : �/, DRU KANUHA GREGGOR ILAGAN -""`'�` ZENDO KERN Vice Chair . DENNIS DENNIS"FRESH"ONISHI MARGARET WILLE J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 September 12, 2014 J Yoshimoto, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 520-14 : Resolution Authorizing the Office of the Mayor to Enter into an Agreement with the U.S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA), Pursuant to HRS 46-7, for the FY 2013 Assistance to Firefighters—Operations and Safety Grant to the Hawai`i Fire Department; and Bill No. 284 : An Ordinance to Amend Ordinance No. 14-81, as Amended,the Operating Budget for the County of Hawai`i for the Fiscal Year ending June 30, 2015. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, -C47:2ZyltL (924:tzle-1 -) Valerie T. Poindexter, Chair Committee on Finance • •'.proved/ /Waive to Council: Disapproved/Date/Refer to FC: i \ �' RIl2/iq J oshimoto, Council Chair J Yoshimoto, Chairperson Hawai`i County Council Hawai`i County Council VP/sc Hawai`i County is an Equal Opportunity Provider and Employer