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Home My WebLink AboutCOM 1054.000 2012-2014 JMZYfOF M VALERIE T. POINDEXTER Phone: (808)961-8828 Council Member ; ; � �►; j . ; Fax: (808)961-8912 Chair,Committee on Finance _ �-wee Council District 1 XI ,;e ':• Email: vpoindexter @co.hawaii.hi.us r44 a;•M►'�� HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street, Suite 1402 COUNTY CLERIC Hilo, Hawai`i 96720 COUNTY OF HAWAM Timm /0: gy Date 2oi* sE' September 11, 2014 To: J Yoshimoto, Council Chair and Members of the Hawai`i County Council From: Valerie T. Poindexter, Chair Committee on Finance Subject: Contingency Relief(District 1) Contingency Relief funds from District 1 will be appropriated to the Department of Research and Development to provide a grant to Hawaii County Economic Opportunity Council to purchase citric acid in the effort to control the coqui frog infestation in District 1. Attached is a resolution authorizing the transfer of$2,500 from the Clerk-Council Services— Contingency Relief account to the following account and project: FUNDING AMOUNT FROM: TO: $2,500 Clerk-Council SVC Dept. of Research and Development Contingency Relief Agriculture R&D OCE 010.101.5101.91 010.161.5161.22 115 Misc. Contract Sery (Coqui Frog) Pursuant to Section 2(g) of Rule No. 4 of the Rules of Procedure and Organization of the Council of the County of Hawaii, I request that this resolution be waived from the Committee on Finance. VP/sc Att. Comm. No. to Sy Ref. To: 07144.(iv If G) Hawai`i County is an Equal Opportunity Provider and Employer Ref. Date SEP 1 R 7014 7/9/08 COUNTY OF HAWAI`I CONTINGENCY RELIEF FUNDS REQUEST TO: Research and Development DATE: September 11, 2014 Department FROM: Valerie T. Poindexter PHONE/FAX: 808 961-8828 Council Member A. REQUEST(ATTACH BACKUP INFORMATION,IF AVAILABLE) 1. AMOUNT: $2,500 2. To ACCOUNT#(Le., 010.500.5503.02): 010.161.5161.22.115 3. To ACCOUNT NAME (i.e., P&R Admin. OCE): Agriculture R&D OCE, Misc. Contract Services 4. PURPOSE(S)OF TRANSFER: To purchase citric acid in the effort to control the coqui frog infestation in District 1. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION,NAME OF ORGANIZATION: Hawai`i County Economic Council 6. Is IT A 501(c)(3)? ®YES ❑ No *If YES,IRS determination letter must be attached to this form 7. COUNTY-RELATED PROGRAM(S)OR ACTIVITY(IES)TO BE FUNDED: For the purchase of citric acid to help control coqui frog infestation. 8. DEPARTMENTAL GOALS AND OBJECTIVES To BE ADDRESSED: To preserve agriculture &maintain agricultural character of island&support agricultural practices thorough collaboration with stakeholders. 9. FUNDING TO BENEFIT THE PUBLIC-AT-LARGE(AS OPPOSED TO PRIVATE BENEFIT)? EYES ❑ No 10. Is THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER,ORDINANCE,OR DIRECTION OF THE MAYOR? ®YES ❑No B. DEPARTMENT'S RECOMMENDATION: APPROVE ❑ DENY ❑DEFER: RATIONALE: This initiative will collectively continue the support of agriculture practices and maintain the agriculture character of the island with stakeholder collaboration. 1 f4U u, DATE: Celt' //2/ Department Head C. MAYOR'S ACTION APPROVED ❑ DENIED ❑DEFERRED: COMMENTS: SEP 122014 DATE: Mayor Exhibit A-1—Standardized Proposal Information DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Proposal Reference Number: (For Department Use) Name of Organization: Hawaii County Economic Opportunity Council Citric Acid Distribution —Council Districts 2 (Yoshimoto), 6 (Ford), 7 (Kanuha) Project Title: and 8 (Eoff) Mailing Address: 47 Rainbow Drive, Hilo, Hawaii 96720 Physical Address: SAME Telephone: 808-961-2681 Fax: 808-935-9213 Organization E-Mail Address: hceocdirector @hawaii.rr.com Federal Tax ID#: 99-0113845 General Excise Tax#: W40397626 Contact Name: Jay T. Kimura Title: Executive Director Telephone: 808-961-2681 Fax: 808-935-9213 If different from above If different from above Contact E-Mail Address: hceocdirector @hawaii.rr.com Amount Requested: $ 14,500.00 ® Agriculture El Business Development Program Area ❑ Community Building ❑ Energy (Please select just one): ❑ Film ❑ Tourism Project Summary: (brief description of the project including goals, objectives& outcomes): To distribute citric acid in efforts to control the coqui frog infestation in Council Districts 2, 6, 7, and 8 as follows: $6,000 from Council Member J Yoshimoto(District 2); $2,000 from Council Member Brenda Ford (District 6); $2,000 from Council Member Dru Kanuha (District 7); and $2,000 from Council Member Karen Eoff(District 8). $2,500 from Council Member Valerie Poindexter(District 1) RD ED Contingency Funds Forms Word Proposal Reference Number: (For Department Use) Please answer the following questions: Yes No Is your organization registered as a nonprofit? ® ❑ Does your organization have a Board of Directors? ® ❑ Does your organization have a corporate seal? ❑ El AUTHORIZED SIGNER(S) FOR AGREEMENT(organizational documents attached): Jay T. Kimura Executive Director Legal Name(type or print clearly) Title Date Term Ends Telephone (business) (residence) Second Signer(if applicable): Legal Name (type or print clearly) Title Date Term Ends Telephone (business) (residence) NOTE: PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED,WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word Exhibit A-2—Project Budget Form DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Project Title: Citric Acid Distribution—Council Districts 2, 6, 7, and 8 County In-Kind Other Cash EXPENSES Funding Contribution TOTAL Sources Requested Value Supplies-Citric Acid 13,050 13,050 Administration—Maximum 10%of request 1,450.00 1,450.00 TOTAL EXPENSES 14,500.00 14,500.00 Budget Narrative: (Summary of above listed expenses) Supplies—citric acid distribution as follows: District 1(Council Member Poindexter):$2,250(after admin fee) District 2(Council Member Yoshimoto): $5,400(after admin fee) District 6(Council Member Ford):$1,800(after admin fee) District 7(Council Member Kanuha):$1,800(after admin fee) District 8(Council Member Eoff):$1,800(after admin fee) HCEOC 10%admin fee($1,200) RD ED Contingency Funds Forms Word Exhibit A-3—Proposal Submission Acknowledgement DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS ACKNOWLEDGEMENT I,the undersigned, hereby certify that the information provided in this County of Hawai'i, County Council Contingency Fund Request has been reviewed in its entirety and the affixed signature accepts responsibility on behalf of said organization to inform its members of the content herein. All terms and conditions shall be a part of any contract entered into as a result of this proposal. Name (please type or print clearly) Signature Title Date PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word VALERIE T.POINDEXTER <v,os M KAREN EOFF Chairperson '- . \� %e; '. BRENDA FORD : DRU KANUHA GREGGOR ILAGAN ZENDO KERN Vice Chair '..s DENNIS"FRESH" ONISHI °F_"�� MARGARET WILLE J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 September 12, 2014 J Yoshimoto, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 532-14 : A Resolution Transferring/Appropriating an Appropriation Out and From the Designated Fund Account and Crediting Same to a Designated Fund Account to Provide a Grant to the Hawai`i County Economic Opportunity Council for the Purchase of Citric Acid to Help Control the Coqui Frog Infestation in District 1. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, /;(11J1-r- Valerie T. Poindexter, Chair Committee on Finance Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: 4112,114 J Yoshimoto, Council Chair J Yoshimoto, Chairperson Hawai`i County Council Hawai`i County Council VP/sc Hawaii County is an Equal Opportunity Provider and Employer