HomeMy WebLinkAboutCOM 0007.038 2012-2014 Mvi v OF N ,
William P. Kenoi cf�'• Nancy E. Crawford
\,14�
Mayor , Director
.+;•:; .;:�•�•�_- Deanna S. Sako
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
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October 20, 2014 c
N .)
Q
J Yoshimoto, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
October 1 through October 15, 2014
Attached is a Report of Transfers Authorized showing transfers made from October 1
through October 15, 2014. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
/fag' AL
Kay Oshiro
Controller
Attachments
Comm. No. 1. 38
Ref.To: FL
Hawaii County is an equal opportunity provider and employer. Ref. Date OCT 2. n 2014
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RECEOVP
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 7114 OCT 3 Pfd i '
REQUEST TO TRANSFER FUNDS
OFFICE CF
DEPARTMENT: Planning DIVISION: Administrative Services Ty OF N'SWAI
y
3 2014
,. -,, M r
CONTACT: Joaquin Gamiao PHONE: 961-8174 DATE: 10 / 01 / 14
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.02.115 Cultural Resource Commission $ 4,000
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.06.450 Planning Equip, Office Equip-Fixt.Furn $ 4,000
TOTAL: $
EXPLANATION (Provide complete explanation):
The video-conference equipment at WHCC is not working which is hampering the Cultural Resource
Commission meetings which is always held via video-conference. The monies put aside for CRC were place in
the 115 account as we are only now learning what the CRC needs are. The video-conference equipment in the
Planning conference room is scheduled to be replace/repaired but it may take several months to complete. Once
fixed,we plan to use this new portable system in the Hilo conference room to facilitate the Hilo end of the video-
conferences. This expenditure will also help reduce expenses for other commissions/boards/meetings, by
reducing travel between Hilo and Kona for such meetings.
SUBMITTED BY: f��, DATE: OCT ' 2014
e�''•artment Head
************,** *****.* ** j *************, *****«***********************************************************
ACTION: '!Recom ea. ' =.: oval Recommend Deferral _Recommend Denial
Signed: � DATE: V,i /-' 4 214
/y Director f Finance
_Approved _Deferred _Denied
Signed: 'h i•--I . a--- DATE: /0 / 4 / `7
Mayor
Transfer No. 2
i(It'(cj
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION
CONTACT: DARREN ROSARIO PHONE: 932-2900 DATE: 10 / 08 / 14
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 221.5221.02.231 FIRE PROTECTION OCE - PUBLIC SAFETY $ 98,308
SUPPLIES
TOTAL: $ 98,308
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.10.480 FIRE PROTECTION - MISC EQUIPMENT $ 98,308
TOTAL: $ 98,308
EXPLANATION (Provide complete explanation):
Transfer �1.funds to Fire Protection-Miscellaneous Equipment account for unbudgeted equipment purchases
required t-or the operational start up of the Old Pahoa Fire Station in response to the lava flow and eventual
isolation ol'the station that serviced the Lower Puna community.
The Department anticipates lower than expected e\penses in the Public Safety Supplies account.
OCT 09 .2014
SUBMITTED BY: a, DATE: / /
Department Head
*********'*'*******'****************************************************************************************************
ACTION: ✓ Recommend Approval Recommend Deferral - Recommend Denial
Signec (148) DATE OCT, s Z014
y1A/ apirector of Finance
✓ Approved Deferred Denied
Signet Y3�f/,r�-_ G - i DATE: iv 11 icy
—Mayor
Transfer No. �3
I -1
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION
CONTACT: DARREN ROSARIO PHONE: 932-2900 DATE: 10 / 08 / 14
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.02.218 FIRE PROTECTION OCE - FUEL $ 52,000
TOTAL: $ 52,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.10.480 FIRE PROTECTION - MISC EQUIPMENT $ 52,000
TOTAL: $ 52,000
EXPLANATION (Provide complete explanation):
Transfer of funds to Fire Protection-Miscellaneous Equipment account for rail io equipment purchase for Ocean
Safety operations. Current radios are old and are not serviceable. Ocean rescue operations will be severely
impacted in the event of an equipment downtime.
The Department anticipates lower than expected expenses in the Fuel account.
OCT 0 9 2014
SUBMITTED BY4_, 674.—f DATE: / /
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: * ■/ DATE: 49 / !y / !�
Prector of Finance
••roved Deferred Denied
Signed:
6111 r1.1411111.•
---- DATE: OC,T 1.5 014
Mayor
Transfer No. 4-
I't\ ia
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste
CONTACT: Greg Goodale PHONE: 961-8515 DATE: 10 / 03 / 14
FISCAL PERIOD: July 1, 20 13 to June 30,20 14 -
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.901.5902.15.341 Health Benefits,Misc. Charges $ 6,600.00
TOTAL: $ 6,600.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.911.5911.86.341 Workers Comp,Misc. Charges $ 6,600.00
TOTAL: $ 6,600.00
EXPLANATION (Provide complete explanation):
Additional funds are needed in the Workers Comp, Misc. Charges account to cover increased administrative
costs due to salary increases, increased attorney costs and a higher number of claims handled.
Funds are available in the Health Benefits,Misc.Charges account due various vacancies during the year.
SUBMITTED BY: // C �� DATE: l0/ 3 l
Department Head
ACTION: �!Recommend Approval Recommend Deferral _Recommend Denial
Signed: DATE: l0 / 3
V14(/ Director of ',inance
✓pproved _Deferred _Denied
Signed: DATE: I a / 6 / I�
A- Mayor
Transfer No. i o i
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Recreation-Aquatics
CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 10 / 13 / 14
FISCAL PERIOD: July 1, 20 13 to June 30,20 14
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.52.114 Aquatics Admin OCE, Electricity $ 300.00
TOTAL: $ 300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.62.113 Aquatics Pools OCE,Water, Gas, and Sewer $ 300.00
TOTAL: $ 300.00
EXPLANATION (Provide complete explanation):
Funds from the administrative electricity account will be used to cover the sewer charges for Honoka'a pool.
The Honoka'a sewer account is an unanticipated expense that was added to Aquatics in April of the 2013-2014
fiscal year.
SUBMITTED BY: ° � DATE: lc-.) / / 3 / / V
epart ent Head
*********************************************************************************************************************
ACTION: ■ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: 42t —. l - ' DATE: /D / / 3 /1St
41 ,director of Finance
Approved _Deferred _Denied
Signed: DATE: /0/ /5/ / >
Mayor
Transfer No. l 0 2J