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Home My WebLink AboutAGE FC 2014/11/06 2012-2014 VALERIE T. POINDEXTER o�N<vocti�� KAREN EOFF Chair and Presiding Officer - n ��Jd;; BRENDA FORD ;+ DRU MAMO KANUHA _ ZENDO KERN GREGGOR ILAGAN :•�` �o�:� DENNIS"FRESH" ONISHI lice Chair MARGARET WILLS J YOSHIMOTO COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo, Hawai`i 96720 o COMMITTEE ON FINANCE 45"' Session ORDER OF BUSINESS Hawaii County Building _ 25 Aupuni Street Hilo, Hawaii November 6, 2014 1:30 p.m. (Note: Please turn cell phones, pagers, and other mobile communication devices on silent mode.) CALL TO ORDER ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 3.47: REPORT OF CHANGE ORDERS AUTHORIZED: SEPTEMBER 16 - 30 2014 From Finance Director Nancy Crawford, dated October 8, 2014, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. Serving the Interests of the People of Our Island Hawai`i County is an Equal Opportunity Provider and Employer. FC-45 November 6, 2014 Comm. 7.38: REPORT OF FUND TRANSFERS AUTHORIZED: OCTOBER 1 - 15, 2014 From Controller Kay Oshiro, dated October 20, 2014. Comm. 69.6: FIRST QUARTER REALLOCATION REPORT: JULY 1 —SEPTEMBER 30, 2014 From Human Resources Director Sharon Toriano, dated October 10, 2014. Comm. 226.7: FIRST QUARTER CLAIMS REPORT FOR FISCAL YEAR 2014-2015 From Claims Investigator/Adjustor Clifford D. Victorine III, dated October 2, 2014, transmitting the above report pursuant to Section 2-9 of the Hawaii County Code. Comm. 1098: FUND BALANCE NOTIFICATION FOR JUNE 30, 2014 From Finance Director Nancy Crawford, dated October 15, 2014, transmitting the above notice pursuant to Section 2-12.4 of the Hawaii County Code. ORDER OF RESOLUTIONS Res. 572-14: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE CREW CAB PICKUP TRUCK FOR THE DEPARMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a five-year lease agreement at an approximate cost of$800 per month. The County will own the vehicle at the end of the lease. Reference: Comm. 1115 Intr. by: Ms. Poindexter Res. 573-14: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR SIX TRUCKS WITH HYDRAULIC COMPACTING UNITS FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a five-year lease agreement at an approximate cost of$1,150 per month for each vehicle. The County will own the vehicles at the end of the lease. Reference: Comm. 1116 Intr. by: Ms. Poindexter Page 2 FC-45 November 6, 2014 Res. 574-14: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO ROLL OFF TRUCKS FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a five-year lease agreement at an approximate cost of$3,900 per month. The County will own the vehicles at the end of the lease. Reference: Comm. 1117 Intr. by: Ms. Poindexter Res. 575-14: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO BOOM TRUCKS WITH HYDRAULIC GRAPPLES FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a five-year lease agreement at an approximate cost of$2,900 per month for each unit. The County will own the vehicles at the end of the lease. Reference: Comm. 1118 Intr. by: Ms. Poindexter Res. 576-14: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF REAL PROPERTY FOR THE EXISTING HOUSING DIVISION OF THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT Authorizes the Mayor to enter into a five-year lease agreement to begin February 1, 2015, for property located at 1990 Kino`ole Street, Suites 104 and 105, in Hilo. The rent will remain at the current rate from February 1, 2015, through June 30, 2015, and will be set at $9,166.21 for the remainder of the lease. Reference: Comm. 1119 Intr. by: Ms. Poindexter BILLS FOR ORDINANCES Page 3 FC-45 November 6, 2014 ADJOURNMENT Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation `By Request" on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by November 3, 2014. Relay users please call 711(961-8245)to contact our office. Public attendance via videoconference is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed: • Kona Council Office,West Hawaii Civic Center, 74-5044 Ane Keohokalole Highway, Building A; and • Waimea Council Office, Holomua Center, 64-1067 Mamalahoa Highway, Suite 5. Public attendance via videoconference is also available at the following locations until public testimony has been completed: • County Facility (former Bank of Hawaii Building), 54-3888 Akoni Pule Highway,Kohala; • Hawaiian Ocean View Estates Community Center, 92-8924 Leilani Circle; and • Pahoa Neighborhood Facility, 15-2710 Kauhale Street. If for technical or other unanticipated circumstances the video and/or audio connection cannot be made or is disrupted, the scheduled meeting will continue. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk's Office in Hilo at 25 Aupuni Street, Hilo, Hawaii, 96720; (2) by facsimile to (808) 961-8912; or(3)by e-mail to counciltestimonygco.hawaii.hi.us. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimonyghawaiicounty_.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Page 4 FC-45 November 6, 2014 Viewing of Meetings on Government Access Television - Channel 55: Human Services and Social Services, Public Safety and Mass Transit, Planning, Finance, and Public Works and Parks and Recreation Committees meetings - Tuesdays, November 18 and 25 at 7:00 a.m. and 6:30 p.m.; and Saturday, November 15 at 8:00 a.m. and 5:00 p.m. These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo `O Hawaii. Please check the current legislative broadcast schedule on the Na Leo `O Hawaii website at http://www.naleo.ty/tv-schedules/channel-55/. Page 5