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HomeMy WebLinkAboutCOM 1155.000 2012-2014William P. Kenoi Mayor Nancy E. Crawford Director Deanna S. Sako Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawai'i 96720 (808) 961 -8234 Fax (808) 961- 8569 October 29, 2014 J Yoshimoto, Council Chair and Members of the Hawaii County Council _ Hawaii County Council 25 Aupuni Street - Hilo, Hawaii 96720 Re: Capital Budget The Office of the Prosecuting Attorney is requesting to add an appropriation to Ordinance 14 -82, the Capital Budget, for a project to plan and construct an Office of the Prosecuting Attorney on the grounds of the West Hawaii Civic Center. Enclosed is a bill for an ordinance to add the project titled "West Hawaii Office of the Prosecuting Attorney Building ", and to appropriate $9,600,000 to the Capital Budget. If there are any questions, please do not hesitate to call Lee Lord of the Office of the Prosecuting Attorney at 934 -3315. Nancy rawford Director of Finance Enc. cc: Prosecutor <-&� \\ �) -a-b � Comm. NO ( ` § C Ref. To: Ref. Date { 2 9 0� 14 Hawai'i County is an Equal Opportunity Provider and Employer Form #: B -52 7/18/91 DEPARTMENT DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION OFFICE OF THE PROSECUTING ATTORNEY DATE: 10/16/2014 STAFF CONTACT: Lee Lord, Business Manager PHONE A. REQUEST: 934 -3315 Create an appropriation to cover the costs of planning and building an Office of the Prosecuting Attorney building on the West Hawaii Civic Center grounds. Planning costs are estimated by the Department of Public works to be $800,000.00 and building costs are estimated at $8,800,000.00. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Currently the Office of the Prosecuting Attorney is located in a building in Kealakekua near the current Court locations for the west side of the island. The Prosecutors Office rents space from a private entity. The Hawaii State Judiciary has received $44 million of $90 million needed to complete construction of a new Judiciary Building to be located north of the Makalapua Shopping Center in Kailua -Kona. The Hawaii State Judiciary is seeking the remaining funds needed during the 2015 session of legislature. The Chief Justice Mark Recktenwald has stated that he is confident that the remaining funds will be given for the completion of the building. To facilitate timely access to the new courthouse and consolidate county operations in a centralized location a building is proposed to be built on the West Hawaii Civic Center grounds. Having the Prosecutors Office staff and Deputy Attorneys travel from Kelakekua to the new location of the State Courthouse facility would be a burden on the staff and Attorneys. The cost for transportation and the time utilized for travelling between the two locations would seriously decrease productivity as reoundtrip travel between locations take one hour. Having the Prosecutors Office co- located with other county operations on the West Hawaii Civic Center grounds will also decrease costs for operations and maintence as economies of scale decrease these expenses. The new office will be able to share phone and computer hardware services as well as water, electric and rubbish removal as well as saving the DPW staff from having to travel to Kealakekua for daily cleaning and periodic repairs. SIGNED: Department Head DATE: �a (14 -(�4 / County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year 1014 - 2015 1. DEPARTMENT AND DIVISION: Office of the Prosecuting Attorney 2. DATE: 10/8/2014 3. PROJECT NAME: West Hawaii Office of the Prosecuting Attorney Building 4. SUBMITTER: Mitchell Roth /Lee Lord S. COUNCIL BENEFIT DISTRICT(S): North Kona, South Kona and Ka'u 6,7,8 and 9 6. TMK /JUDICIAL: 7 -4- 020- 025 -0000 7. LOCATION (COUNCIL DISTRICT): North Kona 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $9,600,000 9. CAPITAL PROJECT ELIGIBIILTY (List Criteria): q3- New Building, p5- Planning, feasibility, engineering and design studies. 10. PROJECT /PROGRAM DESCRIPTION: Planning and Construction of a building to house the staff of the Office of the Prosecuting Attorney for the County of Hawaii. The Office of the Prosecuting Attorney is the legal agency responsible for prosecuting all violations of State and County laws, ordinances, rules, and /or regulations on behalf of the Big Island community as provided by Hawaii County Charter Article IX: Chapter 28; H.R.S. 28 -1. Staff that will utilize the building iniclude Deputy Attorneys, Clerical Staff, Administration and Program Staff. The office is used for completing daily work tasks, meeting clients, and housing records. The new office would be in close proximity to the new State Judiciary Complex in West Hawaii and the West Hawaii Civic Center site. 11. PROJECT JUSTIFICATION & OUTCOME(S) (List all that apply): 1. Addresses Public health and safety. 3. Improves operational efficiency. 6. Enhances Quality of life. 12. LONG RANGE PLANS /COMMUNITY VALUES: 1. Your Department's Vision, Mission, or Goals, 2. County General Plan, 13. COUNTY MATCHING FUNDS REQ'D. (Y /N) NO DESCRIBE: 14. LEGAL MADATE? (Y /N) NO DESCRIBE: 15. IMPACT ON OPERATIONAL BUDGET: Current expenses for renting the current Prosecutor's office in Kona will end. Expenses for connecting the current Prosecutor's offce for computer and telephone services will decrease with the change of location. Expenases for utilities in the current rental space will end. Operationally, all other expenses should remain status quo. 16. SUSTAINABILITY FOCUS (List all that apply): 2. Preserves and Protects Our Natural Environment, 3. Strengthens and Sustains Our Community, 6. Manages Growth, 7. Fosters Inter - Departmental Collaboration and Cross - Sector Implementation. 17. PROJECT READINESS (List all that apply): The building project has not yet been started, it is in the intial phases of start -up. The Current office (in the rental space) has operating budget and staff currently working. 18. EXPENDITURE PHASING (X $1000): nor un s Allotted (not lapsed) This FY 14 -15 Request FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Beyond 6 Years TOTAL: Planning Land Acquisition Design /Survey Construction 800 8,800 $9,600 TOTAL: $800 $8,800 $9,600 19. O & M COSTS (x $1000): $29 $29 20. FUNDING SOURCE (x $1000): Cty G.O. Bond /Other 800 8,800 $9,600 State Revolving Fund State CIP Federal Private (Grants) NBA (Fair Share, Park Dedication, etc) TOTAL: $800 $8,800 $9,600 . The current O &M costs of $29,000 are for the curent location in Kealakekua and include alarm, telephone, and VOIP. Property Mgt. pays the current lease and DPW pays our current utilities and cleaning staff and some maintenance.