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HomeMy WebLinkAboutCOM 0001.002 2014-2016DRU MAMO KANUHA Council Member District7,Central Kona PHONE: (808) 323 -4267 FAX: (808) 323 -4786 EMAIL:dkanuha @co. hawai i. hi. us HAWAII COUNTY COUNCIL_ West Hawaii Civic Center 74 -5044 Ane Keohokalole Highway, Kailua -Kona, Hawaii 96740 cm TO: Members of the Hawaii County Council arri FROM: Dru Mamo Kanuha, Council Chair DATE: December 1, 2014 SUBJECT: Proposed Amendments to Resolution No. 4 -14; Adopting the Rules of Procedure and Organization of the Council of the County of Hawaii Please see below a proposed amendment to Resolution No. 4 -14. The amendment is illustrated via Ramseyer format; material to be deleted is bracketed and stricken, material to be added is underscored. Resolution No. 4 -14 is amended by amending Rule No. 5 to read as follows: "RULE NO. 5 COMMITTEES 1. Type. There shall be three (3) types of Committees: (a) Standing Committees (b) Ad Hoc Committees (see Rule No. 7) (c) Committee of the Whole 2. Establishment of Standing Committees. (a) Standing Committees dissolve at the end of the Council term. (b) The members of the Council shall establish all Standing Committees and designate the Committee Chairperson and Vice Chairperson of each Standing Committees by resolution at the initial convening of the Council. (c) After the selection of each Committee's Chairperson and Vice Chairperson at the initial convening of the Council, any change of Chairperson or Vice Chairperson, Hawai `i County, is an Equal Opportunitv Provider and Employer. Comm. No 1.2- Ref. To ouh Ref. t3cte change of the responsibility of the Committee, or to add or remove a Committee shall require a resolution. Purpose and Duty. The purpose of the Committees is to expedite the business of the Council by permitting Committees to go into details on specific matters. It shall be the duty of the Standing Committees to consider and make recommendations on matters referred to such Committees. 4. Members. The Chairperson and all Council Members shall be members of each Standing Committee with voting privileges. Membership in the other Committees shall be in accordance with these rules or by law. 5. Procedures for Referrals to Standing Committees. (a) The Council Chairperson is responsible for assigning the referrals to the appropriate Standing Committee as described in Council Rule No. 4(f). (b) The Committee Chairperson shall immediately determine that the referral was placed correctly in their Committee. Referrals that are accidentally referred to the wrong Committee shall be immediately brought to the attention of the Council Chairperson, and if determined to be in the wrong Committee by the Council Chairperson, shall be re- referred to the correct Committee. (c) All referrals forwarded to a Standing Committee's Chairperson shall, upon compliance with the mandated six - calendar -day posting notice, be placed on the agenda of the appropriate Standing Committee by the Committee Chairperson. (d) Any recommendation or determination by a Committee shall be dispensed with by a formal motion and vote. (e) A Standing Committee may expedite its business by means of referring matters to an Ad Hoc Committee. 6. /Responsibilities of the Committee Chairperson. (a) [The !`L,.,:,.pe fee of each Standing Committee shall reeeive all referrals to tl,o Gems ,;t ee and shall Fefo,- matters as the Committee rat,,,;,- ,dee .. . . I The Chairperson of each Standing Committee shall receive all referrals to the Committee and shall place referrals on the first available agenda unless: Said Chairperson determines circumstances exist that warrant holding the Hawai `i County is an Equal Opportunity Provider and Employer. referral to the second available Committee meeting with the concurrence of the on ing ator; At the request of the administration on any of its bills (except the Operations and Capital Improvement Project budgets) resolutions or communications that referral may be held to a future date with the concurrence of the Committee Chairperson or Council Chairperson as appropriate; (b) Matters required by law for immediate Council action shall be placed on the first available Committee agenda. (c) The Chairperson of each Committee shall preside at all meetings unless the Chairperson voluntarily relinquishes the chair. (d) In the absence of the Committee Chairperson, the Vice Chairperson shall perform the duties of the Chairperson. In the absence or disability of both the Chairperson and Vice Chairperson of a Standing Committee, the Committee shall elect from among its members a temporary Chairperson (Hawai`i County Charter, Section 3- 6(a)). For the process of electing a temporary Chairperson, the Finance Committee Chairperson shall act as Chairperson Pro Tempore. (Rule No. 4.2.) (e) The Chairperson shall maintain order and proper decorum and reasonably administer the receipt of oral and written testimony in accordance with these rules. (f) The Chairperson may speak on a matter before his or her Committee without relinquishing the Chair, provided deliberation on the matter from all other members of the Committee has ended and the Chairperson is not the introducer of the item being considered. Any issue brought to the Committee by the Chairperson requires that the Chairperson first relinquish the position of Chairperson to the Vice Chairperson or temporary Chairperson. (g) Upon a written request and with the written concurrence of the appropriate Committee Chairperson, the Council Chairperson may authorize any item to be waived from the Committee directly to the Council agenda. (h) The Committee Chairperson shall determine what items appear on the Committee agenda and prepare any required reports for each meeting. 7. Other. In all other matters, Committees shall conduct their business in accordance with these rules, the Hawaii County Charter, and the Hawaii Revised Statutes." DK att.