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Home My WebLink AboutCOM 0081.000 2014-2016i William P. Kenoi Mayor Walter K.M. Lau Managing Director &I Uf1j of tz �ttt CIVIL DEFENSE AGENCY 920 Ululani Street • Hilo, Hawai'i 96720 -3958 (808) 935 -0031 • Fax (808) 935 -6460 Darryl J. Oliveira Civil Defense Administrator DATE: January 5, 2015 ° -r1 TO: Dru Kanuha, Council Chairman and . _ = Council Members r - ,4 VIA: Kay Oshiro, Controller 22- FROM: Darryl Oliveira, Civil Defense Administrator N RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 12 -86, Section 7(1) Name of Grant Program: FY 2014 State Home land Security Grant Program Grantor: Department of Homeland Security County Grantee Department or Agency: Civil Defense Agency Grant No. (IF KNOWN): EMW- 2014 -SS- 00003 -S01 Amount of Grant: $535,000.00 Amount of County Match: $0.00 County Revenue & Expenditure Account Numbers: 010 - 3309.08 / 010 -241- 5241.73 Grant Period (Commencement & Completion): September 1, 2014 - August 31, 2016 Purpose of Grant: Grant funds are provided to prevent, deter, respond to, and recover from threats and incidents of terrorism; for the purchase of specialized equipment to enhance the capabilities of State and county agencies to prevent and respond to incidents of terrorism but also supports "all hazards" catastrophic preparedness initiatives. Is final report required by grantor? ® Yes [-]No Notification attached: [7 Yes ❑ No, because Hawai'i County is an equal opportunity provider and employer Comm. No. CD Ref. To•_ Ref. Dote .IAN August 11, 2014 Honorable William P. Kenoi Mayor, County of Hawaii 25 Aupuni Street c Hilo, Hawaii 96720 Dear Mayor Kenoi: fV ' O Memorandum of Agreement for the FY 2014 Homeland Security Grant Program The State of Hawaii has been awarded the FY 2014 State Homeland Security Grant Program (HSGP) funds from the Department of Homeland Security, Federal Emergency Management Agency, Preparedness Directorate Grants and Training. The FY 2014 HSGP funds are provided to prevent, deter, respond to, and recover from threats and incidents of terrorism. The FY 2014 HSGP supports the County of Hawaii in leveraging funding to support the National Preparedness System Initiatives. This grant is a result of congressional funding for the purchase of specialized equipment to enhance the capability of state and county agencies to prevent and respond to incidents of terrorism but also supports "all hazards" catastrophic preparedness initiatives. A copy of Investments and projects for the County of Hawaii is attached to the Memorandum of Agreement. While the Homeland Security funding continues to focus on terrorism, the support for "all - hazards" catastrophic preparedness is encouraged. The performance period for the grant is September 1, 2014 —August 31, 2016. The County of Hawaii is the recipient of $535,000.00. The grant funds are distributed in the investments and projects as shown with the attached Memorandum of Agreement. The Homeland Security Grant Program funds not encumbered prior to December 31, 2015 will subject to be withdrawn from the County of Hawaii and reallocated to another sub grantee that is prepared to move forward on established investments and projects. ��f • '= NEIL ABERCROMBIE DARRYLL D. M. WONG GOVERNOR MAJOR GENERAL ti ADJUTANT GENERAL X� JOSEPH K. KIM BRIGADIER GENERAL STATE OF HAWAII DEPUTY ADJUTANT GENERAL DEPARTMENT OF DEFENSE OFFICE OF THE ADJUTANT GENERAL 3949 DIAMOND HEAD ROAD HONOLULU, HAWAII 96816 -4495 August 11, 2014 Honorable William P. Kenoi Mayor, County of Hawaii 25 Aupuni Street c Hilo, Hawaii 96720 Dear Mayor Kenoi: fV ' O Memorandum of Agreement for the FY 2014 Homeland Security Grant Program The State of Hawaii has been awarded the FY 2014 State Homeland Security Grant Program (HSGP) funds from the Department of Homeland Security, Federal Emergency Management Agency, Preparedness Directorate Grants and Training. The FY 2014 HSGP funds are provided to prevent, deter, respond to, and recover from threats and incidents of terrorism. The FY 2014 HSGP supports the County of Hawaii in leveraging funding to support the National Preparedness System Initiatives. This grant is a result of congressional funding for the purchase of specialized equipment to enhance the capability of state and county agencies to prevent and respond to incidents of terrorism but also supports "all hazards" catastrophic preparedness initiatives. A copy of Investments and projects for the County of Hawaii is attached to the Memorandum of Agreement. While the Homeland Security funding continues to focus on terrorism, the support for "all - hazards" catastrophic preparedness is encouraged. The performance period for the grant is September 1, 2014 —August 31, 2016. The County of Hawaii is the recipient of $535,000.00. The grant funds are distributed in the investments and projects as shown with the attached Memorandum of Agreement. The Homeland Security Grant Program funds not encumbered prior to December 31, 2015 will subject to be withdrawn from the County of Hawaii and reallocated to another sub grantee that is prepared to move forward on established investments and projects. ��f Honorable William P. Kenoi Page 2 August 11, 2014 FY 2014 Homeland Security Grant Program Initial Distribution By Investment, Project, and Funding Hawaii Countv Investment Project(s) HLS (1j COMPIUniCatiOnS Interopeiabili #y Enhancement, Voice over IP Upgrade $95,000.00 GIS Capability Enhancements $130,000.00 (4) Emergency Operations Incident Management Operation Coordination Enhancement $150,000.00 (6) Whole Community Resilience - Community and Citizen Preparedness Citizen Corps Community Resilience Enhancement $160,000.00 Total Allocation $535,000.00 The Department of Defense will continue to support the County of Hawaii for participation in training and exercises to improve core capabilities and support in emergency preparedness, prevention, response, and recovery. In addition the distribution of the Homeland Security Grant Program funds is provided to identify the agency support of funding and how those funds provide benefit to the county jurisdictions by respective state agency. In addition, the funding distribution of the Homeland Security Grant Program funds is provided to the agencies' support of funding and how these funds provide benefit to the county jurisdiction. The County of Hawaii response agencies will utilize the Implementation Strategy for Homeland Security to more effectively fill the gaps between needs and existing capabilities. All funds will be identified in a Detailed Budget Worksheet (Enclosure 1) and recorded in an Initial Strategy Implementation Plan (ISIP) that identifies expenditures and portrays the use of funds. The Detailed Budget Worksheet will identify the investment and the projects which were agreed upon during the application period. The stratification of the funds into the ISIP will be completed within the 45 -day period allowable by the grant award. In order to continue to be eligible for the Homeland Security Grant funds, the state must prepare and submit a Threat Hazard Identification Risk Assessment ( THIRA). It will be necessary that the County of Hawaii participate with the development of the THIRA and the State Preparedness Report. The reports are due to the Department of Homeland Security by December 31, 2014. Honorable William P. Kenoi Page 3 August 11, 2014 The terms and conditions of the grant programs and the funds being distributed for each investment for the County of Hawaii and programs are in the attached Articles (Enclosure 2). If you agree with the Articles for the grant programs, please sign both copies and return one set of the Articles to the Department of Defense no later than September 15, 2014. Thank you for your cooperation in expediting this initiative. If you should have questions, please have your staff contact Ms. Dolores Cook, State Department of Defense, at 808 - 733 -4205, or email at Sincerely, DARRY L D- Al —WONG Major General Hawaii National Guard Adjutant General Enclosures: 1. FY 2014 Detailed Budget Worksheet 2. Memorandum of Agreement Articles FY 2014 Homeland Security Grant Program Award FY 2014 Funding Distribution FY 2014 Initial Distribution by Investment, Project and Funding FY 2014 Investment Justifications Mr. Darryl Oliveira, Hawaii County Civil Defense Mr. William Hanson, Hawaii County Civil Defense Memorandum of Agreement For FY 2014 State Homeland Security Grant Program EMW- 2014 -SS -00003 ARTICLE I — PROGRAM DESCRIPTION The FY 2014 Homeland Security Grant Program is pivotal in implementing the National Preparedness System (NPS) by supporting the building, sustaining, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG). The development and sustainment of the core capabilities are not exclusive to any one agency or governmental activity but through the combined efforts of the whole community. The State Homeland Security Grant Program supports all core capabilities across the Prevention, Mitigation, Response, and Recovery mission areas. Files and information related to the National Preparedness System can be found at http://www.fema.goy/libra[y. The County of Hawaii is the sub - grantee receiving FY 2014 State Homeland Security Program (SHGP) funding. The approved Homeland Security Grant Program award and the distribution of the State Homeland Security funds to the Hawaii County are available at Attachments 1 and 2 (Homeland Security Grant Award and Funding Distribution). The distribution provides understanding of funds retained by state agencies with support used by the county. This distribution table is to ensure that the Memorandum of Agreement clearly identifies the purpose of the funds, responsible agency and the desired benefit. The distribution is to provide intent to ensure the funds are being distributed based on the 80 -20 percent. ARTICLE II - AUTHORITIES The Statutory Authority for the FY 2014 Homeland Security Grant Program is The Home /and Security Act of 2002 (Public Law 107 - 296),(6 U.S. C, 603). The appropriation authority for the Homeland Security Grant Program is The Department of Home /and Security Appropriation Act, 2014, (Public Law 113 -76). The CFDA number for FY 2014 Homeland Security Grant Program is 97.067. ARTICLE III — PERIOD OF PERFORMANCE The FY 2014 Homeland Security Grant Program funding priorities: 1. Implementing the National Preparedness System and a Whole Community approach to Homeland Security and Emergency Management Homeland Security Grant Program Memorandum of Agreement 2. Building and Sustaining Law Enforcement Terrorism Prevention Capabilities 3. Support of National areas of interest which includes cybersecurity, recovery- focused core capabilities, the integration of individuals with access and functional needs, enhancing the resilience of infrastructure systems, and maturing the role of public - private partnerships. 4. Addressing the gaps identified in the annual State Preparedness Report to achieve the targets identified in the Threat and Risk Identification Assessment Report. The HSGP is a core assistance program that provides funds to build capabilities at the State and local levels and to implement the goals and objectives included in State of Hawaii Implementation Strategy of Homeland Security and initiatives in the State Preparedness Report. Activities implemented under HSGP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, response to, and recovery from terrorism. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. The Period of Performance shall be twenty -four (24) months from the effective date of the grant award: September 1, 2014 through August 31, 2016. The Hawaii County shall not incur costs or obligate funds for any purpose pertaining to the operation of the program or any related program project or activities beyond the expiration date of the period of performance unless there is a grant adjustment notice changing the period of performance. ARTICLE IV — AMOUNT AWARDED AND DISTRIBUTION Expenditures of all grant funds must be allocated against the approved the FY 2009 Implementation Strategy for Hawaii Homeland Security. The Hawaii County, with agencies receiving the FY 2014 SHGP funds, is required to complete an initial Detailed Budget Worksheet (DBW) and an Initial Strategy Implementation Plan (ISIP) identifying the use of the funds. Once the ISIP is approved, changes will be submitted to the Department of Homeland Security (DHS) Preparedness Directorate, Grants and Training, for approval. These activities will all be completed within the 45 -day requirement from the date of the award. Funds may only be allocated against the approved FY 2014 investment justifications and projects as shown in Attachment 3, Initial Distribution by Investment, Project, and Funding and Attachment 4, Investment Justifications. The Homeland Security Grant Program Guidance provides allowable costs for authorized program expenditures by program, planning solution and category for sub - grantee. As annotated in the DBW, the grant funds may be used to support training; exercises; planning; overtime to support training and exercise program; travel; supplies; and contractual services associated with implementing the Implementation Strategy for Homeland Security. The Hawaii County is not permitted to sub -grant funds to another agency. ARTICLE V — COST - SHARE /MATCH Homeland Security Grant Program Memorandum of Agreement There is no cost -share or match required for these grant funds. If expenditures exceed the maximum amount of funding, sub - grantee shall be responsible for the costs in excess of the approved budget. ARTICLE VI — MAINTENANCE OF EFFORT/ SUPPLANTING OF FUND The purpose of these funds is to support sub - grantee to improve or enhance sub - grantee's ability to prevent, deter, respond to, and recover from threats and acts of terrorism or catastrophic events. The funds shall be used to supplement and shall not be used to supplant funding dedicated to this effort. ARTICLE VII — ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS The SHGP cannot be transferred between investments without prior approval. Threat and Hazard Identification and Risk Assessment ( THIRA). Each state is required to develop a THIRA by December 31, 2014. The THIRA process that will provide a foundation to justify and guide preparedness activities and investments at all levels of government. The THIRA will evaluate a wide range of threats and hazards based on analysis of relative consequences of the various threats and hazards. The THIRA will allow the comparison and prioritization of risks, vulnerabilities and cascading effects. State Preparedness Report. The Post - Katrina Emergency Management Reform Act of 2006 (Public Law 109 -295) requires any State that receives Federal preparedness assistance to submit a State Preparedness Report to the Federal Emergency Management Agency (FEMA), DHS. Receipt of the FY 2012 report by FEMA is a prerequisite for applicants to receive any FY 2014 DHS preparedness grant funding. Environmental Planning and Historic Preservation (EHP). The Hawaii County must comply with the EHP in accordance with DHS Information Bulletin 271, dated December 5, 2007. All funding, regardless of what it is being used for requires an EHP approval prior to encumbering funds. For entries requiring an EHP, the sub - grantee must complete and submit appropriate documentation prior to encumbering funds. The DBW provides categorical exempted items and identifies entries requiring a more comprehensive review. National Incident Management System (NIMS). The Hawaii County is required to be in compliance with the annual NIMS Performance Compliance Objective metrics. Safecom Guidance. The Hawaii County should comply with FY 2014 Safecom Guidance for purchase related to emergency communications. (http://www.safecomprogram.gov/grant/Default.aspx) Citizen Corps Reporting. Each county and State Civil Defense must demonstrate support of the whole community engagement. The State Citizen Corps Coordinator must address activities that contribute to and support core capabilities. The Citizen Corps toolkit can be found at http: / /www.read ..aov/ citizen - corps -/ citizen - corps - grant- information -and- financialresources. Homeland Security Grant Program Memorandum of Agreement Property Accountability. The sub - grantee is required to provide a complete inventory listing for each project in the investment to Department of Defense prior to the official close out of the FY 2014 Homeland Security Grant. The inventory list should be in compliance with the Hawaii County Property and Inventory Management Procedures. Changes in inventory such as fair, wear and tear, disposal, transfers, must be annotated on inventory. Annual inventory listings will provided to Department of Defense September 30th and final inventory listing prior to close out of the grant. Monitoring: The Hawaii County is subject to at least one monitoring of open grant programs annually. Standard Financial Requirements. The Hawaii County shall comply with all applicable laws and regulations. A non - exclusive list of regulations commonly applicable to FEMA, DHS grants are listed below: • Administrative 44 CFR Part 13, Uniform Administrative Requirements for Grants and Requirements Cooperative Agreements to State and Local Governments 28 CFR Part 23, Criminal Intelligence Systems Operating Policies • 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, hospitals, and Other Non - Profit Organizations (OMB Circular A -110) • 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Cost Principles Governments (OMB Circular A -87) • 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21) • 2 CFR Part 230, Cost Principles for Non - Profit Organizations (OMB Circular A -122) • Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations Audit . OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Requirements Organizations • Technology systems funded or supported with Homeland Security Grant Program funds comply with 28 CFR Part 23 ARTICLE VIII — REQUEST FOR REIMBURSEMENT The method of payment will be by reimbursement. For a reimbursement the appropriate documentation for payment will include a copy of the purchase order /contract and vendor invoice certified "purchases/ services received ". The Hawaii County must provide a Certificate of Vendor Compliance with reimbursement documentation. The Hawaii County should also be registered in System for Award Management or SAMS and have a Duns and Bradstreet Number (DUNS). The DUNS number must be on file with the Grants Management Office. All reimbursement documents will be submitted to Department of Defense with an original signature on Request for Reimbursement. Payment will be made to the Hawaii County unless otherwise identified on the Request for Reimbursement. Homeland Security Grant Program Memorandum of Agreement Advancement for the FY 2014 SHGP will not be authorized. However, the Department of Defense will work with the Hawaii County if this form of reimbursement is requested. In the event that the Hawaii County request an advancement, the FY 2014 SHGP funds received must be placed in an interest - bearing account. Funds placed in an interest - bearing account where interest earned is in excess of $100.00 for all federal grants, must be returned to the Department of Health and Human Services at: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 Interest earned must be reported by sub - grantee in quarterly report. A copy of the letter returning interest and a copy of the check are required to be submitted to the Department of Defense for reporting purposes. Upon receipt of equipment /services, the sub - grantee will be required to reconcile the advancement prior to requesting subsequent advancement requests. If quarterly reports are not filed, reimbursements and /or advancement will be delayed or suspended. ARTICLE IX — FINANCIAL REPORTS FINANCIAL STATUS REPORT: The Department of Defense shall submit financial reports (Federal Financial Report SF -425) to the Federal Emergency Management Agency (FEMA) within 30 days after the end of each quarter. A final financial report for the grant is due 90 days after the close of the grant. REPORT SUBMISSION: Sub - grantee is obligated to submit quarterly reports to Department of Defense, Attn: Grant Management Office by the 5th day of the month following the ending of each quarter. The Quarterly Expenditure and Tracking Report provides compliance with the FEMA reporting requirement. Beginning with the award of the FY 2014, a more comprehensive reporting tool will be made available so as to have sub grantees input on program reporting requirements. Semi - annual and Bi- annual Strategy Implementation Reports are due to the Office for Domestic Preparedness on June 301h and December 31st. Sub - grantee is required to submit changes into the DBW as the changes may have an impact on distribution of funds by program discipline and category. ARTICLE X — OTHER Homeland Security Grant Program Memorandum of Agreement Sub - grantee should advise Department of Defense in the event that funds will not be encumbered in order to allow for reallocation of funds in a timely manner. The GMO will work with each sub grantee prior to the encumbrance date. As a result of the performance period reduced to 24- months, encumbrance of the FY 2014 SHGP funds must begin immediately upon receipt. Funds not encumbered prior to October 1, 2014 will be recommended for reallocation of funds. Close out of the Homeland Security Grant Program begins upon receipt. ALL FUNDS NOT ENCUMERED BY DECEMBER 31, 2015 WILL BE WITHDRAWN FROM THE SUB GRANTEE AND REALLOCATED TO ANOTHER SUBGRANTEE THAT IS PREPARED TO MOVE FORWARD ON ESTABLISHED INVESTMENTS) /PROJECT(S). For planning purposes the following close out information is provided. Changes will be provided in a Grant Adjustment Notice. FY 2014 State Homeland Security Grant Program Performance Period: September 1, 2014 — August 31, 2016 Grant Number: EMW- 2014 -SS -00003 Encumbrance Date: December 31, 2015 Closeout Period: September 1 — November 30, 2016 Last date to submit invoices: October 15, 2016 Close out expenditure report due: October 15, 2016 Equipment/Inventory listing due: October 30, 2016 Close out Performance Report: October 30, 2016 Return of Close out GAN to DoD: November 30, 2016 BSIR Closeout: TBD Based on original performance period — the dates above will be adjusted based on extensions granted by DNS When deemed appropriate and in the best interest to the State, the Department of Defense will request extensions to the grant performance from the FEMA, DHS. During the grant period, additional funds may be made available to sub - grantee, specifically as the grant is being closed out and time is critical to encumber funds. Conversely, there may be instances where funds are required to support statewide goals and objectives. If such a situation arises and funds are required, no funds will be withdrawn without coordination with the sub - grantee. Additional administrative guidance is provided to the sub - grantee entity responsible for the administration of the FY 2014 SHGP in the form of the FY 2014 Administrative Procedures. In addition to the terms stated in this Memorandum, the sub - grantee is obligated to comply with the requirements and procedures detailed in the FY 2014 Homeland Security Grant Program guidance. Homeland Security Grant Program Memorandum of Agreement APPROVED /DISAPPROVED: DARRYLL iP. M. WONG Major General, HING Director of Civil Defense 'AU613 2014 Date APPROVED AS TO FORM: MICHAEL VINCENT Deputy Attorney General Homeland Security Grant Program Memorandum of Agreement WILLIAM P. KENOI Mayor County of Hawaii AUG 2 1 20 +4 Date STATE OF HAWAII ) ) SS: COUNTY OF HAWAII ) On August 21, 2014, before me personally appeared WALTER K.M. LAU, to me personally known, who, being by me duly sworn, did say that he is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5 -1.3 and 13 -13 of the County Charter, County of Hawaii (2010), as amended; and said WALTER K.M. LAU acknowledged said instrument to be Hawaii. and deed of said County of \\N 'NO ,it III ll / /, ", T'��zr Notary Public, State of Haveid"�$s , Printed Name: Stacie T. W 4 1 My Commission Expires: Junikr A16'. NOTARY CERTIFICATION STATEMENT Document Identification or Description: Memorandum of Agreement for FY 2014 State Homeland Security Grant Program EMW- 2014 -SS -00003 with County of Hawaii and State of Hawaii Department of Defense Document Date: August 21, 2014 Number of Pages: 8 plus attachments Jurisdiction: Third Circuit - -- I- (in which notarial act is performed) Signature of Notary Stacie T. Waltien Printed Name of Notary Date of Notarization and Certification Statement *dl��r�eal) tj it Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Darryll Wong Hawaii Department of Defense 3949 Diamond Head Road Honolulu, HI 96816 Re: Grant No. EMW- 2014 -SS -00003 Dear Darryl] Wong: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2014 Homeland Security Grant Program has been approved in the amount of $ $4,733,000.00 . You are not required to match this award with any amount of non - Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2014 Homeland Security Grant Program Funding Opportunity Announcement. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please go on -line to the ND Grants system at https:Hportal.fema.gov. After logging in, you will see a subtitle Grants Management. Under this subtitle, you will see a link that says Award Package(s). Click this link to access your award packages. Click the Review Award Package link to review and accept the award package for your award. Please print your award package for your records. Step 2: Please fill out and have your bank complete and sign the SF 1199A, Direct Deposit Sign -up Form. The information on the 1199A must match your SAM record. Be sure to include your DUNS and grant number on the form in Section 1 F "Other." The SF 1199A should be sent directly from your financial institution to the FEMA Finance Center, via fax or mail to the Vendor Maintenance Office (see address below). The 1199A form will not be accepted unless it is received directly from the financial institution. Please pay careful attention to the instructions on the form. FEMA Finance Center Attn: Vendor Maintenance P.O. Box 9001 Winchester, VA 22604 Secured Fax: (540) 504 -2625 Email: FEMA- Finance @FEMA.DHS.gov System for Award Management (SAM): Please ensure that your organization's name, address, DUNS number, EIN, and banking information are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all - 1 - FEMA awards. The System for Award Management is located at hftp: / /www.sam.gov. Future payments will be contingent on the information provided in the SAM: therefore it is imperative that the information is correct. If you have any questions or concerns regarding the process to request your funds, please call (866) 927 -5646. .`- BRIAN KAMOIE, GPD Assistant Administrator -2- Agreement Articles 2014 -09 -01 00:00:00.0 GRANTEE: PROGRAM: AGREEMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII Article XI I Article XIV Article XV Article XVI U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES Homeland Security Grant Program Hawaii Department of Defense Homeland Security Grant Program EMW- 2014 -SS- 00003 -S01 TABLE OF CONTENTS -3- Summary Description of Award Assurances, Administrative Requirements and Cost Principles Acknowledgment of Federal Funding from DHS Activities Conducted Abroad Best Practices for Collection and Use of Personally Identifiable Information (PII) Copyright Debarment and Suspension Drug -Free Workplace Regulations Duplication of Benefits False Claims Act and Program Fraud Civil Remedies Federal Debt Status Fly America Act of 1974 Hotel and Motel Fire Safety Act of 1990 Lobbying Prohibitions Non - supplanting Requirement Trafficking Victims Protection Act of 2000 Article XVII Article XXIII Article XIX Article XX Article XXI Article XXII Article XXIII Article XXIV Article XXV Article XXVI Article XXVII Article XXVIII Article XXIX Article XXX Article I - Summary Description of Award USA Patriot Act of 2001 Use of DHS Seal, Logo and Flags DHS Specific Acknowledgements and Assurances Incorporation by Reference of Funding Opportunity Announcement Acceptance of Post Award Changes Age Discrimination Act of 1975 Americans with Disabilities Act of 1990 Title VI of the Civil Rights Act of 1964 Civil Rights Act of 1968 Limited English Proficiency (Civil Rights Act of 1964, Title VI) SAFECOM Title IX of the Education Amendments of 1975 (Equal Opportunity in Education Act) Rehabilitation Act of 1973 Reporting Subawards and Executive Compensation The FY 2014 HSGP plays an important role in the implementation of the National Preparedness System (NIPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of $3,733,000.00 and Urban Areas Security Initiative (UASI) funding in the amount of $1,000,000.00. These programs provide an integrated mechanism that builds and sustains core capabilities to support the Nation's Preparedness against terrorist attacks, major disasters and other emergencies. Article If - Assurances, Administrative Requirements and Cost Principles a. Recipients of DHS federal financial assistance must complete OMB Standard Form 424B Assurances — Non - Construction Programs. Certain assurances in this document may not be applicable to your program, and the awarding agency may require applicants to certify additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements that apply to DHS award recipients originate from two sources: • Office of Management and Budget (OMB) Circular A -102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A -102 Common Rule "). These A -102 requirements are also located within DHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13. • OMB Circular A -110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215. b. The cost principles that apply to DHS award recipients through a grant or cooperative agreement originate from one of the following sources: • OMB Circular A -21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. • OMB Circular A -87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 225. • OMB Circular A -122, Cost Principles for Non - Profit Organizations, relocated to 2 CFR Part 230. -4- The audit requirements for State, Local and Tribal recipients of DHS awards originate from: - OMB Circular A -133, Audits of States, Local Governments and Non - Profit Organizations. Article III - Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article IV - Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article V - Best Practices for Collection and Use of Personally Identifiable Information (1311) All recipients who collect PH are required to have a publically- available privacy policy that describes what PH they collect, how they use the PII, whether they share PH with third parties, and how individuals may have their PH corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: hfp: / /Www.dhsggy /xlibrary/ assets/ privacy /pr vacy�ia�uidanceJune2010._pdf and hftp: / /www.dhs.gov /xribrary /assets /privacy / privacy pia template.pdf, respectively. Article VI - Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). Article VII - Debarment and Suspension All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Article VIII - Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (412 U.S.C. § 701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. These regulations are codified at 2 CFR 3001. Article IX - Duplication of Benefits State, Local and Tribal Recipients must comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. Article X - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. § 3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801 -3812 which details the administrative remedies for false claims and statements made. Article XI - Federal Debt Status All recipients are required to be non - delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A -129 and form SF -4246, item number 17 for additional information and guidance. Article XII - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the -5- International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942. Article XIII - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225. Article XIV - Lobbying Prohibitions All recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Article XV - Non - supplanting Requirement Recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. Where federal statues for a particular program prohibits supplanting, applicants or recipients may be required to demonstrate and document that a reduction in non - Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds. Article XVI - Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wide award term which implements Section 106(8) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a subrecipient — (a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR § 175.15. Article XVII - USA Patriot Act of 2001 All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175 -175c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. Article XVIII - Use of DHS Seal, Logo and Flags All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XIX - DHS Specific Acknowledgements and Assurances All recipients must acknowledge and agree —and require any sub - recipients, contractors, successors, transferees, and assignees acknowledge and agree —to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and /or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article XX - Incorporation by Reference of Funding Opportunity Announcement The Funding Opportunity Announcement for this program is hereby incorporated into your award agreement by reference. By accepting this award, the recipient agrees that all allocations and use of funds under this grant will be in accordance with the requirements contained in the Funding Opportunity Announcement. Article XXI - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927 -5646 or via e-mail to ASK- G_.MD @dhs,gov if you have any questions. Article XXII - Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Article XXIII - Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, Il, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101 - 12213). Article XXIV - Title VI of the Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), codified at 6 CFR Part 21 and 44 CFR Part 7, which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Article XXV - Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. § 3601 et seq.), as implemented by the Department of Housing and Urban Development at 24 CFR Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units —i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features (see 24 CFR § 100.201). -7- Article XXVI - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. In order to facilitate compliance with Title VI, recipients are encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755- 21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance httpsa/www._dhs.gov/ guidance - published -help- department - supported- organizations - provide - meaningful- _a_ccess- people - limited and additional resources on http: / /www..Iep.gov. Article XXVII - SAFECOM Recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XXVIII - Title IX of the Education Amendments of 1975 (Equal Opportunity in Education Act) All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. These regulations are codified at 6 CFR Part 17 and 44 CFR Part 19. Article XXIX - Rehabilitation Act of 1973 All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. Article XXX - Reporting Subawards and Executive Compensation A. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111 -5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. a. You must report each obligating action described in paragraph a.1. of this award term to http: / /www.fsrs.gov. b. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action in accordance with the submission instructions posted at http: // www.fsrs.gov specify. B. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if- a. the total Federal funding authorized to date under this award is $25,000 or more; b. in the preceding fiscal year, you received — i. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and c. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at hftp: / /www.sec.gov /answers /ex-ecomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: a. As part of your registration profile at hftp: / /www.sam.gov. b. By the end of the month following the month in which this award is made, and annually thereafter. C. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if- a. in the subrecipient's preceding fiscal year, the subrecipient received - i. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and b. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S.Security and Exchange Commission total compensation filings at hftp: / /www. sec .goy /an_ swer_s /execomp.htm_ .) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: a. To the recipient. b. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. D. Exemptions 1. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: a. Subawards, and b. The total compensation of the five most highly compensated executives of any subrecipient. E. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR § 25.320: a. A Governmental organization, which is a State, local government, or Indian tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for - profit organization; e. A Federal agency, but only as a subrecipient under an award or subaward to a non - Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions, as defined in 2 CFR § 170.315. 3. Subaward, as defined in 2 CFR § 170.325: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. _.21 0 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non - Profit Organizations "). c. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient, as defined in 2 CFR § 25.360, means an entity that: a. Receives a subaward from you (the recipient) under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation, as defined in 2 CFR § 170.330 means the cash and noncash dollar value earned by the executive 229.402(c)(2)): during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR a. Salary and bonus. b. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. c. Earnings for services under non - equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. d. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. e. Above - market earnings on deferred compensation which is not tax - qualified. f. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. -10- Obligating Document for Award/Amendment 1a. AGREEMENT NO. 2. 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO. EMW- 2014 -SS- 00003 -S01 AMENDMEN1996000896 NO. ACTION W510903N, W510907N * ** AWARD 6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS Financial Services Branch Hawaii Department of Grant Operations 500 C Street, S.W., Room 723 Defense 245 Murray Lane - Building 410, SW Washington DC, 20472 3949 Diamond Head Road Washington DC, 20528 -7000 Honolulu, Hl, 96816 POC: 866- 927 -5646 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR PROJECT OFFICER (808) Central Scheduling and Information Desk Dolores Cook 733 -4246 Phone: 800- 368 -6498 Email: Askcsid(a.dhs.gov 11. EFFECTIVE; DATE OF THIS ACTION 12. 13. ASSISTANCE: ARRANGEMENT 14. PERFORMANCE PERIOD METHOD Cost Reimbursement 09/01/2014 OF From: To: PAYMENT 09/01/2014 08/31/2016 PARS Budget Period 09/01/2014 08/31/2016 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON ACRONYM - (ACCS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMEiNT XXXX- XXX- XXXXXX- AWARD THIS AWARD XXXXX- XXXX - XXXX -X ACTION + OR ( -) Homeland 97.067 2014- SL- B111 -P400- $0.00 $4,733,000.00 $4,733,000.00 Security - 4101 -D: W510903N $0.00 Grant $ 3,733,000.00, 2014 - Program SL -B21 1 -P400- -4101 - D: W510907N $ 1,000,000.00 TOTALS $0.00 $4,733,000.00 $4,733,000.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON - DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Homeland Security Grant Program recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE Darryll Wong, Mr 18. FEMA SIGNATORY OFFICIAL (Name and Title) 08/11/2014 DATE 411,11'_ ANDREA GORDON. 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VY V? t1 N N V} M C Y V> VS V? cu C C C m Y O d E C cu v m a s u U O v c z w C E ; � m m O. E m E cr W m w cu C LL CJ aoi u U w ai c m H m o a o o v a 3 E `^ y U .� t L 1 'w O ,� tp S Li I- I- N 3 N M OC Q O C O 3 Y 0 Y C N C LL M M J � / 0 e / a � 2 � % c ƒ � E g § § § CU � k k / ƒ / / / $ ® q E ƒ / LU 2 E o R V). tn M M J � / 0 e / a � 2 � % c ƒ � E § § § § CU � k k / ƒ / � $ LA 2 E ƒ 3 LU / E o R \ u k E § § m / / / cr m / g g g c E ■ k k k E / E \ C ? 0 0 0 3 cU. $ 2 k 2 ° >-MA CL 2 § o E 2 2 � ■ t ƒ $ 22 E CL E E 3 / J 2 / >. = i & k � $ \ t OJ E N ■ § o 2 S U. ° 2 ° § 2 \ g f 3 o \ f 3 M M J � / 0 e / a � 2 � % c ƒ � E � § k CU � k k / ƒ / � $ LA 2 E 7 3 LU �f E o R \ u M M J � / 0 e / a � 2 � % c ƒ � E Investment #1 ILA Investment Name ILB Investment Type: Law Enforcement Enhancements Non - Competitive ILC - What is the funding source for this investment: Funding Source Funding Amount SHSP $365,000.00 II.D - Is this the consolidated Fusion Center Investment? No ILE - How much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities (LETPA): $365,000.00 111 - Investment Description: The law enforcement community is responsible for the protection of the State of Hawaii faces many challenges in protecting the citizens of the state from terrorist acts and recovery from said acts along with the mitigation and recovery efforts from natural disasters. Due to the isolation of the state, law enforcement agencies and first responders face enormous challenges with logistics and support. The ability to identify threats of a terrorist nature is key in the response capability of law enforcement agencies. This ability will be key in protecting critical infrastructure and minimizing the threat and aide in the recovery should a terrorist act occur within the State of Hawaii. The THIRA acknowledges the requirements for On Scene Security Protection (22), Situational Assessment (4), and Operational Coordination (3) for impacts on the law Enforcement community. Due to the State of Hawaii's geographic isolation, approximately 90% of consumer goods arrive in the state through its major ports located on each of the main islands. In addition, the protection of key sites located on each of the islands is critical in the stability government operations. Failure to protect critical sites using technology as a means to extend the protective corridor or in the detection /mitigation of threats increases the risks to citizens throughout the state. The enhancement of response capabilities of law enforcement agencies responsible for the ports will also be key in identifying threats and mitigating these threats in the port area. The continuation of the use of technology to positively identify individuals is also a key component in the protection of critical infrastructure and the citizens of Hawaii. While the capability to identify individuals via fingerprint or photo recognition remotely would enhance law enforcement agencies ability, the next step is in the use of the facial recognition hardware and software. This capability would enhance law enforcement's capability to identify individuals of interest and aide in the protection of critical infrastructure and the citizens of Hawaii. The continuation of state law enforcement's migration to P25 compliant narrow band communications equipment. The ability to effectively communicate with responders is vital to protecting the public and mitigating a terrorist act or natural disaster. Geographic challenges throughout the state continue to shape communications needs among responders statewide. FOR OFFICIAL USE ONLY PAGE 3 OF 40 II.0 - What is the funding source for this investment: Funding Source Funding Amount [SHSP $365,000.00 All of the requested funding must be associated with specific projects. Identify up to thirty projects within this Investment: Project # 1 Project Name: Communication Enhancement for Law Enforcement Project Description: Continue support of the Law Enforcement community with P25 radios and integration with the Statewide Shared Blended System. Funding Amount: $365,000.00 Subgrantee: Department of Public Safety Grantee Type: Local Jurisdiction / Entity Project Location: 96813 Primary Core Capability: Operational Communications Capability Building: Sustain Deployable: Yes Shareable: Yes Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $,00 0% Organization $.00 0% Equipment $100,000.00 100% Training $.00 0% Exercises $.00 0% Total $100,000.00 100% Project Management Step: Execute Project Start Date: OCTOBER 2014 Project End Date: DECEMBER 2015 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? Yes Prior Investment Year Last Completed Milestone 2013 Interoperability Communications Complete necessary documentation for Governor's Approval to Enhancements purchase equipment FOR OFFICIAL USE ONLY PAGE 4 OF 40 i.c - What is the funding source for this investment: Funding Source Funding Amount SHSP $365,000.00 All of the requested funding must be associated with specific projects. Identify up to thirty projects within this Investment: Project # 2 Project Name: Automated Fingerprint Identification System Upgrade Project Description: Upgrade the current Hawaii AFIS to the latest version of improvements in biometric identification technology Funding Amount: $365,000.00 Subgrantee: Department of Attorney General Grantee Type: Other State Agency (Non -SAA) Project Location: 96813 III.A - Project Alignment to Core Capability and Solution Areas - Project # 2 Primary Core Capability: Infrastructure Systems Capability Building: Sustain Deployable: Yes Shareable: Yes Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $.00 0% Organization $.00 0% Equipment $200,000.00 100% Training $.00 0% Exercises $.00 0% Total $200,000.00 100% III.B - Project Baseline and Management - Project # 2 Project Management Step: Execute Project Start Date: OCTOBER 2014 Project End Date: JUNE 2016 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? Yes Prior Year Investment Last Completed Milestone 2013 State Law Enforcement Enhancements Continue to test and review technological standards FOR OFFICIAL USE ONLY PAGE 5 OF 40 ILC - What is the funding source for this investment: (Funding Source Funding Amount 1 S HSP $365,000.00 All of the requested funding must be associated with specific projects. Identify up to the projects within this Investment: Project # 3 Project Name: Personal Protective Equipment for HPD Project Description: Continue to ensure law enforcement/first responders have personal protective clothing. Funding Amount: $365,000.00 Subgrantee: City and County of Honolulu Grantee Type: Local Jurisdiction / Entity Project Location: 96813 Primary Core Capability: On -scene Security and Protection Capability Building: Sustain Deployable: Yes Shareable: Yes Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $.00 0% Organization $.00 0% Equipment $65,000.00 100% Training $.00 polo Exercises $.00 0% Total $65,000.00 100% Project Management Step: Execute Project Start Date: OCTOBER 2014 Project End Date: DECEMBER 2015 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? Yes Prior Year Investment Last Completed Milestone 2013 State Law Enforcement Enhancements Continue equipment purchases (End of Investment # 1) FOR OFFICIAL USE ONLY PAGE 6 OF 40 Investment #4 ILA Investment Name: Hawaii State Fusion Center 11.13 Investment Type: Non - Competitive ILL - What is the funding source for this investment: Funding Source IFunding Amount SHSP $150,000.00 II.D - Is this the consolidated Fusion Center Investment? Yes ILE - How much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities (LETPA): $150,000.00 II.F - Investment Description: The FY 2013 THIRA did provide a good insight to the spectrum of threats and hazards that exist, however, to provide the analysis of this data requires review, discussions, and further assessments. The THIRA does confirm progress made in addressing capabilities related to gathering and recognition of indications and warning, intelligence analysis and production, and counter - terror investigations. This investment continues supports continued integration of the State Fusion Center functions in support of fusion among federal, state, local, and private sector partners in law enforcement and terrorism prevention. It also supports the protection and the recovery efforts that would be required after a natural hazard and is working in collaboration with county and state law enforcement, emergency management and private sector critical infrastructure partners. As identified under Core Capability 5 — Intelligence and Information Sharing the State Fusion Center will collect, analyze and disseminate integrated threat information and intelligence among appropriate entities per established protocols. Development of credible intelligence supports to the prevention of terrorist acts. Local /state law enforcement officers trained to recognize indicators of terrorist activity and how to refer this information to the appropriate assets within the agency and agency partners. Fusion Center will compile and analyze indicators to give actionable intelligence to local and state law enforcement agencies. Local and state law enforcement officers and agencies will know how to follow -up and investigate intelligence. This investment will facilitate the Hawaii State Fusion Center to continue to make improvements regarding providing usable intelligence products. The HSFC has established a weekly executive brief which is distributed state wide to federal, state and local law enforcement agencies, fire departments and emergency services first responders. The HSFC has a liaison from the Hon Police Department assigned to the HSFC through which phone and e-mail contact is made daily. Additionally, the HSFC provides threat assessments for various events and distributes Information Bulletins to local law enforcement agencies as necessary. FOR OFFICIAL USE ONLY PAGE 18 OF 40 ILC - What is the funding source for this investment: Funding Source I Funding Amount SHSP $150,000.00 All of the requested funding must be associated with specific projects. Identify up to thirty projects within this Investment: Project # 1 Project Name: State Fusion Center Project Description: Continue intelligence and information sharing related to al hazards throughout the state Funding Amount: $150,000.00 Subgrantee: Department of Defense Grantee Type: Local Jurisdiction / Entity Project Location: 96816 Primary Core Capability: Intelligence and Information Sharing Capability Building: Sustain Deployable: No Shareable: Yes Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $50,000.00 33.33% Organization $100,000.00 66.67% Equipment $.00 0% Training $.00 0% Exercises $.00 0% Total $150,000.00 100% Project Management Step: Execute Project Start Date: APRIL 2015 Project End Date: JULY 2016 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? Yes Prior Year Investment Last Completed Milestone 2011 State Fusion Center Continue to develop the fusion center (End of Investment # 4.) FOR OFFICIAL USE ONLY PAGE 19 OF 40 Investment #6 ILA Investment Name: Critical Infrastructure 11.13 Investment Type: Non - Competitive i.., - vvna[ is me runaing source for this investment: Funding Source I Funding Amount S HS P $231,000.00 ILD - Is this the consolidated Fusion Center Investment? No ILE - How much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities (LETPA): $231,000.00 II.F - Investment Description: The FY 2013 THIRA rating for both infrastructure systems and access and identity verification with an overall was a 2. The state has had and continues to receive assessments on many of its critical systems such as HECO, water, waste water treatment facilities, fuel storage, harbors, airports, but what is forgotten are the individual responder facilities which are critical to the functional activity. The outcomes for the access control and the infrastructure systems is to restore the facilities as quickly as possible and apply a broad range of physical, technological, and cyber measures to control admittance to critical locations and systems. This investment supports findings of the gap analyses that have been conducted and address some of the concerns: Implement and maintain protocols to verify identity and authorize, grant, or deny physical and other access to specific locations, information and networks; upgraded vigilance for possible additional threats established immediately per Hawaii Threat Assessment System. Place Critical Infrastructure and Key Resources under access control. Credentials issued for disaster responders and essential government workers. Gaps include: Mechanism for issuing Hawaii Terrorism Alert System level is unclear as to how a determination is made and notification of the level and appropriate actions for each level conveyed to appropriate agencies and the public; equipment for screening; K -9 assets; resources; credentials including a comprehensive identification and credentialing system; trained and equipped personnel to provide assistance to Law Enforcement; criteria for proper entry procedures and PPE training need to be established; essential and /or emergency worker lists need to be verified and maintained. Counties require a heightened level of awareness /vigilance for possible additional IED threats; protection of CIKR and essential government offices /services; issuance of credentials for disaster responders; and implement procedures for heightened level of security operations. FOR OFFICIAL USE ONLY PAGE 27 OF 40 a ILC - What is the funding source for this investment: Funding Source Funding Amount SHS P 1$231,000.00 All of the requested funding must be associated with specific projects. Identify up to thirty projects within this Investment: Project # 1 Project Name: KPD Access Control Project Description: Provide access control into the Kauai Police complex Funding Amount: $231,000.00 Subgrantee: County of Kauai Grantee Type: Local Jurisdiction / Entity Project Location: 96766 Primary Core Capability: Access Control and Identity Verification Capability Building: Sustain Deployable: No Shareable: No Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $.00 0% Organization $.00 0% Equipment $85,000.00 100% Training $.00 0% Exercises $.00 0% Total $85,000.00 100% Project Management Step: Execute Project Start Date: DECEMBER 2014 Project End Date: DECEMBER 2015 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? No FOR OFFICIAL USE ONLY PAGE 28 OF 40 II.0 - What is the funding source for this investment: Funding Source Funding Amount SHSP $231,000.00 All of the requested funding must be associated with specific projects. Identify up to thirty projects within this Investment: Project # 2 Project Name: Court House Security Camera Surveillance System Project Description: Design for installing surveillance system based on court house security assessment Funding Amount: $231,000.00 Subgrantee: Judiciary Grantee Type: Other State Agency (Non -SAA) Project Location: 96813 Primary Core Capability: Capability Building: Build Deployable: No Shareable: No On -scene Security and Protection Solution Area Amount of Propsoed Funding Percent of Proposed Funding Planning $146,000.00 100% Organization $.00 poi, Equipment $.00 0% Training $.00 polo Exercises $.00 poi, Total $146,000.00 100% III.B - Project Baseline and Management - Project # 2 Project Management Step: Plan Project Start Date: OCTOBER 2014 Project End Date: DECEMBER 2015 Does this project require new construction, renovation, retrofitting or modifications of existing structure? No Supports Previous Awarded Investment? Yes Prior Investment Last Completed Milestone Year 2012 Protection of Critical Continue to prepare for installation of court hourse surveillance system Infrastructue installation (End of Investment # 6.) FOR OFFICIAL USE ONLY PAGE 29 OF 40