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Home My WebLink AboutCOM 0082.000 2014-2016William P. Kenoi Mayor January 15, 2015 County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961 -8234 . Fax(808)961 -8569 Dru Kanuha, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Capital Budget Deanna S. Sako Director Lisa K. Miura Deputy Director •_ n v�+ k� A The Department of Environmental Management is requesting to add an appropriation to Ordinance 14 -82, the Capital Budget, for their Hilo Ocean Outfall Assessment and Repair project. This project is for design and construction costs related to the protection of the outfall at shoreline due to erosion and to allow an assessment to be performed of the ocean outfall and permanent leakages. Enclosed is a bill for an ordinance to add the project titled "Hilo Ocean Outfall Assessment and Repair" and to appropriate $4,950,000 to the Capital Budget for this project. If there are any questions, please do not hesitate to call Robin Bauman, of the Department of Environmental Management at 961 -8179. "-y-W (o A t4 Deanna S. Sako Director of Finance Enc. cc: Environmental Management �161%kk �10) Hawai'i County is an Equal Opportunity Employer and Provider Comm. No._ il- Ruf. Ruf. Cote IAI�J 1 5 2[1j5 Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: STAFF CONTACT: Dora Beck PHONE A. REQUEST: 01/12/2015 961 -8513 Request to amend Ordinance 14 -82, Capital Improvement Budget, to include an appropriation for the following project: Hilo Ocean Outfall Assessment and Repair — $ 4,950,000 from General Obligation Bond B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Additional funds are needed for design and construction to allow protection of the outfall at shoreline due to erosion as well as to allow an assessment of the ocean outfall and permanent repairs of joint leakages in accordance with EPA Findings of Violations and Order, Docket No. CWA- 309(a) -14 -005 dated September 18, 2014. Protection of the outfall at shoreline is required to address erosion at of protective covering of the outfall at the shoreline in order to ensure stability of the outfall as well as to prevent damage to the outfall during high surf conditions. Assessment of the Hilo Ocean Outfall and repair of leaking joints is required by United States Environmental Protection Agency ( USEPA) Finding of Violation and Order for Compliance, Docket No. CWA- 309(a) -14 -005. While the existing leaks are small, the USEPA has determined that the small leaks constitute discharges at locations which are not authorized by the National Pollutant Discharge Elimination System (NPDES) Permit for the facility, and that as such, the discharges constitute a violation of permit. The Design /Survey costs include costs for the consultant to utilize a Remote Operated Vehicle (ROV) to perform an internal inspection of the outfall (3/4 mile in length) in order to perform the assessment. It is currently anticipated that internal repair methods will be utilized to perform permanent repairs at joint leaks in order to minimize the effects to the environment. A Project Data /Financial Impact Statgrrient is attached. SIGNED: n DATE: 'L Department Head County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year 2014 - 2015 1. DEPARTMENT AND DIVISION: Department of Environmental Management - Wastewater Division 2. DATE: 1/12/2015 3. PROJECT NAME: Repair Hilo Outfall 4. SUBMITTER: Dora Beck S. COUNCIL BENEFIT DISTRICT(S): 1,2,3 6. TMK /JUDICIAL: (3) 2 -1 /South Hilo 7. LOCATION (COUNCIL DISTRICT): 3 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $4,950,000 9. CAPITAL PROJECT ELIGIBIILTY (List Criteria): Infrastructure Improvement; Planning, feasibility, engineering, or design studies 10. PROJECT /PROGRAM DESCRIPTION: 1. Temporary repair of existing joint leaks from the exterior as well as a 30 -foot section of undermining caused by strong underwater currents beneath pipe outfall identifed during the 2010 inspection; 2. Replace the protection around the outfall pipe portion exposed at the shoreline as a result of years of erosion. 3. Perform an Internal Inspection and Assessment of Ocean Outfall and Repair leaking joints as per EPA Findings of Violation and Order for Compliance Docket No. CWA- 309(a) -14 -005. 11. PROJECT JUSTIFICATION & OUTCOME(S) (List all that apply): Addresses public health & safety; Repair /Maintenance of infrastructure; Enhances quality of life, Regulatory requirement 12. LONG RANGE PLANS /COMMUNITY VALUES: Meets Department's vision, mission, and goals of protecting the environment and provding a safe shoreline area for users. 13. COUNTY MATCHING FUNDS REQ'D? (Y /N) DESCRIBE: 14. LEGAL MADATE? (Y /N) DESCRIBE: As of 9/18/2014, mandated under EPA Docket No. CWA- 309(a) -14 -005 (Findings of Violation & Order for Compliance) 15. IMPACT ON OPERATIONAL BUDGET: None 16. SUSTAINABILITY FOCUS (List all that apply): Preserves & protects our natural environment; Strengthens & sustains our community; Promotes health & safety 17. PROJECT READINESS (List all that apply): Funds allotted; Planning of project is complete; Staff available to manage project; Can encumber funds in a contract within 3 years 18. EXPENDITURE PHASING (X$1000): Prior Funds Allotted (not lapsed) This FY 15 -16 Request FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 FY 20 -21 Beyond 6 Years TOTAL: Planning Land Acquisition Design /Survey 1,700 $1,700 Construction 1,000 3,250 $4,250 TOTAL: $1,000 IF $4,950 $5,950 19. O & M COSTS (x $1000): 20. FUNDING SOURCE (x $1000): Cty G.O. Bond /Other 1,000 4,950 $5,950 State Revolving Fund State CIP Federal Private (Grants) CBA (Fair Share, Park Dedication, etc) TOTAL: $1,00011 $4,950 1 $5,950