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Home My WebLink AboutCOM 0033.004 2014-2016William P. Kenoi Mayor February 17, 2015 County of Hawai `i Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 Deanna S. Sako Director Lisa K. Miura Deputy Director --) Dru Kanuha, Chairman, and Members of the Hawaii County Council -, County of Hawaii Hilo, Hawaii 96720 Dear Chairman Kanuha and Members of the County Council: -' SUBJECT: Transfer of Funds a February 1 through February 15, 2015 Attached is a Report of Transfers Authorized showing transfers made from February 1 through February 15, 2015. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4a, Kay Oshiro Controller Attachments :.cmm. No. 3 .J Hawaii County is an Equal Opportunity Employer and Provider�Of• To: F C. - "cf. Dote FEB $-zM Report of Transfers Authorized For the period: February 1 through Februaray 15, 2015 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 10 2/2/15 Highway Roads 5331.02 Roads in Limbo OCE 500,000.00 5301.76 Roadside Maintenance Svc 500,000.00 11 2/12/15 General Fire 5221.02 Fire Protection Oce 95,000.00 5221.10 Fire Protection -Eqpt 95,000.00 12 2/12/15 Solid Waste Landfills 5604.02 Landfills OCE 34,200.00 5604.06 Landfills Eqpt 34,200.00 13 2/12/15 General Corp Counsel 5131.02 Corporation Counsel OCE 2,884.99 5131.06 Corporation Counsel Eqpt 2,884.99 632, 084.99 632, 084.99 Page 1 of 1 Form #.A-.02 COUNTY OF HAWAII Revised 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS CONTACT: KEONE THOyIPSO'` DIVISION: HIGHkk AY MAItiTE\A\CE PHONE: 961-8349 DATE. 0 I23 1 1_5 FISCAL PERIOD: July 1 20 14 to June 30, 20 ! 5 FROM: ACCOUNT NUMBER 020.331.5331.02.115 TO. ACCOUNT NUMBER 0201.301.5,30 1.76,1 15 ACCOUNT TITLE ROADS IN LIMBO OCE ACCOUNT TITLE ROADSIDE MAIL TENA\CE SVC. MISC CONTRACT AMOUNT $ 500.000.00 TOTAL: $ 500.000.00 AMOUNT $ 500.000.00 -- - — —__ -- TOTAL. $ 500.,000.00 _ EXPLANATION (Provide complete explanation) - Deliver~ of vacuum truck is delaNed and contracted dryweli cleaning services continues. Surplus in Roads in Limbo due to scheduling and labor focused on disaster work (Lava Alternate Routes). SUBMITTED BY: _ DATE. ep rtmen ead ** ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial Signed: _ Lar-O—� DATE: ( ---I /J- Director SDirector of Finance ed Deferred ! Denied FEB - 2 2015 Signed. DATE: ! I Transfer No, rp Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: DARREN ROSARIO PHONE: 932-2900 DATE: 02 / 06 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.221.5221.02.111 010.221.5221.02.218 ACCOUNT TITLE FIRE PROTECTION - RENTAL/LEASE FIRE PROTECTION - FUELS AMOUNT $ 85,000 10,000 TOTAL: $ 95,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.449 FIRE PROTECTION - MOTOR VEHICLE $ 55,000 010.221.5221.10.480 FIRE PROTECTION - MISC EQUIPMENT 40,000 TOTAL: $ 95,000 EXPLANATION (Provide complete explanation) Transfer of funds to Fire Protection - Motor Vehicle for the purchase of a pick-up truck and to Fire Protection - Miscellaneous Equipment account for the unbudgeted matching funds required for the grants that the department received to purchase equipment which includes driver simulator equipment and pediatric resuscitation kits. The Department anticipates lower than expected expenses in the Rental/Lease, Mileage Allowance and Fuel accounts. SUBMITTED BY: 01 -) DATE: 02- /dt / 2o(s'- ,47- Department Head ACTION: V/ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed:� DATE: Director of Finance pproved _Deferred _Denied We Signed: DATE: FEO 12 2p15 Mavor Transfer No. FEB 13 2015 IC�,l/ Form #A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Greg Goodale PHONE: 961-8515 DATE: 2 / 5 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 085.601.5604.02.111 TO: ACCOUNT NUMBER 085.601.5604.06.449 ACCOUNT TITLE Landfills Oce, Rental/Lease of Equip ACCOUNT TITLE Landfills Eqpt, Motor Vehicles EXPLANATION (Provide complete explanation): AMOUNT $ 34,200.00 TOTAL: $ 34,200.00 AMOUNT $ 34,200.00 TOTAL: $ 34,200.00 Funds are available in the Landfills Oce, Rental/Lease of Equip. account. The estimated delivery date of 2 Backhoes will not occur until the fourth quarter, therefore, fewer monthly lease payments will be required in the current fiscal year. The current year savings on the backhoes along with funds budgeted for one lease payment on the 3/4 ton Crew Cab Pickup Truck and savings on other equipment rentals are sufficient to purchase the 3/4 Ton Crew Cab Pickup Truck outright instead of lease financing. The Pickup Truck will be used to transport Solid Waste transfer station attendants, equipment operators, freight and supplies. This purchase was previously approved for lease financing but since funds are available, lease financing will not be necessary. SUBMITTED BY: i ****...........t........... ACTION: ✓ Recommend Approval Head _ Recommend Deferral Signed: 1 0*- V5�7 Director of Finance DATE: _ Recommend Denial DATE: a,— / 10 / t'�- Approved _ Deferred Denied Signed: DATE: / / Mayor Transfer No. 12 - FEB 1 3 2015 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel CONTACT: Joyce Unoki DIVISION: PHONE: 961-8251 DATE: 02 / 04 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.131.5131.02.109 TO: ACCOUNT NUMBER 010.131.5131.06.454 ACCOUNT TITLE Corporation Counsel Oce, Equipment Repair ACCOUNT TITLE Corporation Counsel Eqpt, Computer Eqpt EXPLANATION (Provide complete explanation): AMOUNT $ 2,88499 TOTAL: $ 2,884.1 AMOUNT $ 2,884.99 AL: $ 2.884. Purchase of (1) HP color laserjet printer ($905.84) for litigation, claims, investigations, and other office records. High quality prints are essential to litigation and investigation of claims, i.e. poor quality prints can have a negative effect on the outcorne of cases and claims. Monies budgeted for printer repairs were used to purchase the printer. Purchase of (2) desktop scanners ($1,979.15), which replaced 6 year old scanners that were not able to connect to new PC's. The Office of the Corporation Counsel scans a high volume of documents on a daily basis, and this purchase ensured continuation of vital office functions. Monies budgeted for scanner maintenance were used to purchase the scanners. SUBMITTED BY: DATE: °� / cF / f S Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral Recommend Denial Signed: Director of Finance DATE: a/ i / 14— Approved 4 Approved _ Deferred Denied Signed: �" �`— � �1 DATE: Z / 12, / ( 6 - Transfer No. t3