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Home My WebLink AboutCOM 0175.000 2014-2016DANIEL K. PALEKA JR. Council District 5 — Puna Mauka February 27, 2015 HAWAII COUNTY COUNCIL County of Hawai `i 25Aupuni Street, Suite 1402 Hilo, Hawaii 96720 TO: Dru Mamo Kanuha, Council Chair and Members of the Hawaii County Council 0 FROM: *-Daniel K. Paleka Jr., Council Member SUBJECT: Contingency Relief Funds (Council District 5) Phone: (808) 961-8026 Fax: (808) 961-8912 Email: dpaleka@hawaiicounty.gov Contingency Relief funds from Council District 5 will be appropriated to the Department of Research and Development to provide a grant to Kalani Honua to purchase supplies and equipment for a grocery market that will service the district of Puna and the community at large. Attached is a resolution authorizing the transfer of $10,000 from the Clerk -Council Services — Contingency Relief account to the following account and project: FUNDING AMOUNT: FROM: $10,000 Clerk -Council SVC Contingency Relief 010.101.5101.91 DP:jo Att. <&S. coq_ ,s TO: Dept. of Research and Development HI Cty Resource Center 010.161.5162.98 115 Misc. Contract Services (Kalani Honua — Grocery Market) Serving the Interests of the People of Our Island Hawai'i County Is an Equal Opportunity Provider And Employer Comm. No. Ref. To: Ref. Date�dAR 0 3 2 COUNTY OF HAWAII CONTINGENCY RELIEF FUNDS REQUEST TO: Research & Development DATE: Department FROM: Danny Paleka, Jr. PHONE/FAX: Council Member A. REQUEST (ATTACH BACKUP INFORMATION, IF AVAILABLE) 02/09/2015 961-8263 1. AMOUNT: $10, 000.00 2. To ACCOUNT # (i.e., 010.500.5503.02): 010.161.5162.98.115 3. TO ACCOUNT NAME (i.e., P&R Admin. OCE): HI Cty. Resource Center, Misc. Contract Svs. 4. PURPOSE(S) OF TRANSFER: To provide funding to assist in the launch of a new market that will create 20 new iobs and provide essential groceries and bulk products to the community at large. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION, NAME OF ORGANIZATION: Kalani Honua 7/9/08 6. IS IT A 501(c)(3)? ® YES ❑ No *If YES, IRS determination letter must be attached to this form 7. COUNTY -RELATED PROGRAM(S) OR ACTIVITY(IES) TO BE FUNDED: Hawaii County Resource Center 8. DEPARTMENTAL GOALS AND OBJECTIVES TO BE ADDRESSED: To service both the District of Puna and the community at large by assisting with the launch & establishment of a new market at Kalani Honua. 9. FUNDING TO BENEFIT THE PUBLIC -AT -LARGE (AS OPPOSED TO PRIVATE BENEFIT)? ®YES ❑ NO 10. IS THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER, ORDINANCE, OR DIRECTION OF THE MAYOR? ❑ YES ® NO B. DEPARTMENT'S RECOMMENDATION: ® APPROVE ❑ DENY ❑ DEFER: RATIONALE: This community/capacity building aspect coincides with this department's objectives to support SEED projects so that Hawaii Island residents become healthier, more self-reliant and resilient. r DATE: 02/26/2015 Department Head C. MAYOR'S ACTION �<APPROVED COMMENTS: ❑ DENIED ❑ DEFERRED: Mayor DATE: MAR - 2 2015 Exhibit A-1—Standardized Proposal Information DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS (For Department l5sse) Proposal Reference Number: Name of Organization: Kalani Honua Project Title: The Market at Kalani Mailing Address: RR 2, Box 4500, Pahoa, HI 96778 Physical Address: 12-6860 Kalapana - Kapoho Beach Road, Pahoa, HI 96778 Telephone: 808-965-7828 Fax: 808-965-0527 Organization E -Mail Address: Ij@kalani.com Federal Tax ID#: 99-0208852 Contact Name: U Bates III Telephone: If different from above Contact E -Mail Address: Ij@kalani.com Amount Requested: $ 10,000 General Excise Tax #: Title:��GUY UZJ�E�dr� v Fax: If different from above ❑ Agriculture ❑ Business Development Program Area ® Community Building ❑ Energy (Please select just one): ❑ Film ❑ Tourism Project Summary: (brief description of the project including goals, objectives & outcomes): With the threat of isolation due to the lava flow in Lower Puna, the call has heightened from the local community to provide additional services at Kalani, which serves as a major community hub. Vendors and community members have stepped up to support the accelerated launch of a nonprofit market, which would provide the essential groceries and bulk products our community needs. The market will feature fresh local produce from area farmers, and focus on healthy, organic food that is environmentally -friendly. 20 jobs will be created in an area where jobs are desperately needed. All proceeds from the market will be funneled into our core nonprofit programming and emergency services, including our community center (50+ classes weekly, delivered free or by donation to community members), Hawaiian culture programming, emergency response efforts, events and festivals, and educational offerings. Once launched, the market is expected to be sustainable, and as a nonprofit, prices will be kept affordable for all. EBT will be available, and a pay -it -forward system in place to support those in greatest need. RD ED Contingency Funds Forms Word Proposal Reference Number: Number of Weekly Shoppers; 1000 Weekly Transactions Natural Foods Education; 1 Class Weekly Local Food Producers Educating Members; 1 Class Weekly Discounts Given to Community Members; 10-12% off regular prices New Jobs to the Community; 20 New Jobs Please answer the following questions: Is your organization registered as a nonprofit? Does your organization have a Board of Directors? Does your organization have a corporate seal? (For Department Use AUTHORIZED SIGNER(S) FOR AGREEMENT (organizational documents attached): Lester John Bates III Legal Name (type or print clearly) Executive Director Title Telephone (business) 8"01? q'b s %rr Z Y (residence) Second Signer (if applicable): Marilou DeGenaro Legal Name (type or print clearly) Telephone (business) 808-965-7828 n/a Date Term Ends 808-965-0468 x227 General Manager n/a Title Date Term Ends (residence) 808-965-0468 x215 NOTE: PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word Project Title: Exhibit A-2—Project Budget Form DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS The Market at Kalani EXPENSES County Funding Requested In -Kind :. Other Cash Contribution TOTAL = . -.— Sources Value Salaries and Wages 32,000 32,000 Supplies 50,000 50,000 Equipment 64,150 64,150 Start -Up Building Costs 10,000 10,550 20,550 Administration — Maximum 10% of request TOTAL EXPENSES 10,000 156,700 166,700 Budget Narrative: (Summary of above listed expenses) Please see attached detailed spreadsheet of all Start -Up Costs RD ED Contingency Funds Forms Word The Market at Kalani: Estimate of Start-up Costs Items built in-house (supply costs) 3 Dry Produce Displays $ 850 Paint & Flooring 2,000 Hale Security & Sealing 1,200 Lighting 500 Water Access & Tank 5,500 Reception Station 500 Checkstand 1,600 Food Service Counter 1,200 Juicer table 200 Retrofit Doors 3,500 Electrical Upgrade 3,500 Facility Subtotal $ 20,550 Items to be purchased POS -undetermined at present $ 35,500 Bulk Dispenser 1,000 Shelving 3,000 Ice Cream Dipping Cabinet 1,000 Sink(Hand) 150 Sink(2 Comp/2DB) 400 Prep Refrigerator'ouice bar) 1,500 Stainless Steel Table 400 Juicer(Ruby) 2,000 Juicer(Citrus) 300 Juicer(Wheatgrass) 300 Coffee Brewer 300 Espresso Unit 2,000 Shave Ice Unit 300 Blender 500 Ice Maker(under counter) 1,500 Produce Case 12,500 Carts/Baskets 1,500 Equipment Subtotal $ 64,150 Inventory Estimate to stock shelves $ 50,000 Inventory Subtotal $ 50,000 Salaries & Wages First Month $ 32,000 Salaries & Wages Subtotal $ 32,000 TOTAL START UP $ 166,700 Exhibit A-3—Proposal Submission Acknowledgement DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS ACKNOWLEDGEMENT I, the undersigned, hereby certify that the information provided in this County of Hawaii, County Council Contingency Fund Request has been reviewed in its entirety and the affixed signature accepts responsibility on behalf of said organization to inform its members of the content herein. All terms and conditions shall be a part of any contract entered into as a result %J this proposal. U Bates III Name (please type or print clearly) Executive Director Title ph"g- t t ov ), C��i9 P— v N'4mc February 8, 2015 Date S f 4iU4 il1Lc� �1� D,o-ZZs PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word William P. Kenoi Mayor SFr^c; '015 FF.B 27 RM Q C9 OFFICE ( County of Hawai i ` FlF MAYOR DEPARTMENT OF RESEARCH AND DEVELOPMENT '- 25 Aupuni Street, Room 1301 • Hilo, Hawaii 96720-4252 (808) 961-8366 • Fax (808) 935 -1205 E -mail: chresdev@co.hawaii.hi.us TRANSMITTAL LETTER Date: February 26, 2015 To: Office of the Mayor (via inter -office pouch) From: Dorthi "Dot" Botelho-Kaili Private Secretary dbotelhokaili(a�co.hawaii.hi.us Re: COUNCIL MEMBER PALEKA: Council Contingency Relief Funds Requests Attached hereto: R. Kawehi Inaba Director Donn S. Mende Deputy Director 1. One (1) original, completed and executed CONTINGENCY RELIEF FUNDS REQUEST from COUNCIL MEMBER PALEKA Re: Big Island RC&D (Kayamanan ng Lahi) — Philippines group performing in the Merrie Monarch 2. One (1) original, completed and executed CONTINGENCY RELIEF FUNDS REQUEST from COUNCIL MEMBER PALEKA Re: Kalani Honua J Urgent ❑ Per Request ❑ Please Comment ❑ Please Reply Please note: Aloha, If at all possible, please RUSH process. Upon approval, please send to Leg. Auditors as Council has tight deadline to make a specific agenda. Mahalo nui! Hawaii County is an Equal Opportunity Provider and Employer