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Home My WebLink AboutCOM 0177.000 2014-2016DANIEL K. PALEKA JR. Council District 5 — Puna Mauka February 10, 2015 HAWAII COUNTY COUNCIL County of Hawai `i 25Aupuni Street, Suite 1402 Hilo, Hawaii 96720 TO: Dru Mamo Kanuha, Council Chair and Members of the Hawaii County Council FROM: fa Daniel K. Paleka Jr., Council Member SUBJECT: Contingency Relief Funds (Council District 5) Phone: (808) 961-8026 Fax: (808) 961-8912 Email: dpaleka@hawaiicounty.gov .. J co Contingency Relief funds from Council District 5 will be appropriated to the Department of Research and Development to provide a grant to the Big Island Resource Conservation & Development Council to assist with expenses related to transportation and meals for Philippine performing arts group, Kayamanan Ng Lahi. Attached is a resolution authorizing the transfer of $2,500 from the Clerk -Council Services - Contingency Relief account to the following account and project: FUNDING AMOUNT: FROM: $2,500 Clerk -Council SVC Contingency Relief 010.101.5101.91 DP.jo Att. <-R'e5- l l l - %5 TO: Dept. of Research and Development HI Cty Resource Center 010.161.5161.60 Tourism Promotion, Misc. Contract Services (Big Island Resource Conservation & Development Council) Serving the Interests of the People of Our Island Hawai `i County Is an Equal Opportunity Provider And Employer Comm. Nom --1-7'7 a Ref. To • CXnA^ .1' Ref. Date COUNTY OF HAWAII CONTINGENCY RELIEF FUNDS REQUEST TO: Research and Development DATE: Department FROM: Danny Paleka, Jr. Council Member A. REQUEST (ATTACH BACKUP INFORMATION, IF AVAILABLE) PHONE/FAX: 0211112015 961-8263 1. AMOUNT: $2,500 2. To ACCOUNT # (Le., 010.500.5503.02): 010.161.5161.60.115 3. TO ACCOUNT NAME (Le., P&R Admin. OCE): Tourism Promotion, Misc. Contract Services 7/9/08 4. PURPOSE(S) OF TRANSFER: To help fund travel costs for "Kayamanan ng Lahi ", a Los Angeles based group that will perform at the 2015 Merrie Monarch Festival & University of Hawaii at Hilo. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION, NAME OF ORGANIZATION: Big Island Resource Conservation and Development 6. Is IT A 501(c)(3)? ® YES ❑ No *If YES, IRS determination letter must be attached to this form 7. COUNTY -RELATED PROGRAM(S) OR ACTIVITY(IES) TO BE FUNDED: Tourism 8. DEPARTMENTAL GOALS AND OBJECTIVES TO BE ADDRESSED: To educate and entertain audiences worldwide with performances that showcase the Philippine culture. 9. FUNDING TO BENEFIT THE PUBLIC -AT -LARGE (AS OPPOSED TO PRIVATE BENEFIT)? ®YES ❑ NO 10. IS THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER, ORDINANCE, OR DIRECTION OF THE MAYOR? ❑ YES ® NO B. DEPARTMENT'S RECOMMENDATION: ® APPROVE ❑ DENY ❑ DEFER: RATIONALE: This project aligns with this department's objectives to enhance the quality of life for residents, and to value, honor and the natural and cultural resources of the island. DATE: 212612015 Department Head C. MAYOR'S ACTION )4p—PROVED ❑ DENIED ❑ DEFERRED: COMMENTS: DATE: MAR - 2 2015 Mayor Exhibit A-1—Standardized Proposal Information DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Proposal Reference Number: (For Department Use) Name of Organization: Big Island Resource Conservation and Development Council Project Title: Habi at Baro presents Kayamanan ng Lahi Mailing Address: 200 Kanoelehua Ave., PMB 285, Hilo, Hawaii 96720 Physical Address: 202 B Chong Street, Hilo, Hawaii 96720 (this is a home office) Telephone: 808-935-8426 Fax: 808-935-8426 Organization E -Mail Address: brcd@hawaii.rr.com Federal Tax ID#: 99-0279188 Contact Name: Iris Viacrusis General Excise Tax #: W 46435414-01 Telephone: 808-982-9225 If different from above Contact E -Mail Address: iviacrusis@yahoo.com Amount Requested: $ 2,500.00 Title: Project Manager Fax: N/A if different from above ❑ Agriculture ❑ Business Development Program Area (Please select just one): ® Community Building F] Energy ❑ Film ❑ Tourism Project Summary: (brief description of the project including goals, objectives & outcomes): Kayamanan ng Lahi (Philippine Cultural Dance Group) has been invited to participate in the Merrie Monarch Festival 2015. This is the first time the Philippines will be represented on the Merrie Monarch stage. 30 dancers, 20 musicians and kokua will be traveling from Los Angeles, California for the festival. The group will give an exclusive special performance for UH students. They will also participate in the Merrie Monarch parade. This is an opportunity for this group to showcase the Philippines' culture during the Merrie Monarch Festival. Such a group is a rare treat for both locals and visitors. RD ED Contingency Funds Forms Word Proposal Reference Number: (For Department Use) Please answer the following questions: Yes No Is your organization registered as a nonprofit? ® ❑ Does your organization have a Board of Directors? ® ❑ Does your organization have a corporate seal? ® ❑ AUTHORIZED SIGNER(S) FOR AGREEMENT (organizational documents attached): Larry M. Komata President 12-31-2015 Legal Name (type or print clearly) Title Date Term Ends Telephone (business) 935-8426 (residence) 961-6425 Second Signer (if applicable): N/A Legal Name (type or print clearly) Title Date Term Ends Telephone (business) (residence) NOTE: PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word Exhibit A-2—Project Budget Form DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Project Title: Habi at Baro presents Kayamanan ng Lahi EXPENSES County Funding Requested Other Cash Sources In -Kind Contribution Value TOTAL Participant airfare 0 0 50,000 50,000 Transportation 1,000 1,000 1,000 3,000 Meals 1,500 1,500 1,000 4,000 Float for Royal parade 0 1,000 0 1,000 Accommodation 0 0 10,000 10,000 Honorarium for the participant 0 5,000 0 5,000 UH Performance 0 1,600 0 1,600 Publication (program/poster) 0 1,500 0 1,500 Mahalo picnic 0 400 1,000 1,400 Merrie Monarch tickets for sponsors 0 700 0 700 Administration — Maximum 10% of request 0 500 0 500 TOTAL EXPENSES 2,500 13,200 63,000 78,700 Budget Narrative: (Summary of above listed expenses) There will be more than 50 participants that will be coming from LA to participate in this year's Merrie Monarch. Airfare & accommodation is in-kind by the group. Fund trying to collect is for meals and local transportation for the group for 7 days. The group will perform on April 8 at the festival, April 9 they will be doing a presentation for the UH Students at noon, & a benefit show in the evening at the UH gym for recoup other expenses listed above, and April 11 the group will participate on the parade on a 40' truck that is being rented and decorated for the group. RD ED Contingency Funds Forms Word Exhibit A-3—Proposal Submission Acknowledgement DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS ACKNOWLEDGEMENT I, the undersigned, hereby certify that the information provided in this County of Hawaii, County Council Contingency Fund Request has been reviewed in its entirety and the affixed signature accepts responsibility on behalf of said organization to inform its members of the content herein. All terms and conditions shall be a part of any contract entered into as a result of this proposal. Larry M. Komata Name (please type or print clearly) President Title Signature Date PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED, WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word