HomeMy WebLinkAboutRES 126 Draft 01 2014-2016COUNTY OF HAWAII
STATE OF HAWAIII
RESOLUTION NO. 126 15
RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR
AND OF A MULTI -FISCAL YEAR AGREEMENT FOR FURNISHING ORGANIC WASTE
DIVERSION OPERATIONS IN WEST HAWAII AND EAST HAWAII FOR THE
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
WHEREAS, the County 2009 Integrated Resources and Solid Waste Management Plan
identified that 54% or 114,000 tons of the waste disposed at County landfills were organic materials
that could be recycled, thereby preserving valuable landfill space; and
WHEREAS, the County established in 2013 organics diversion operation sites referred to as
the West Hawaii Organics Facility adjacent to the West Hawaii Sanitary Landfill and the East
Hawaii Organics Facility adjacent to the Hilo Sanitary Landfill where greenwaste and untreated wood
pallets are processed into mulch; and
WHEREAS, the County has an existing organics diversion contract that will expire on
December 31, 2015; and
WHEREAS, the County is developing a new procurement to replace the current contract for
the operation of the West Hawaii Organics Facility and the East Hawaii Organics Facility; and
WHEREAS, the new contract will accept greenwaste generated from county recycling and
transfer stations, landfills and other private entities. The types of organic material will include
greenwaste and untreated wood pallets; and
WHEREAS, the new procurement will solicit the costs for providing treatment of the mulch
for invasive species before being distributed to the public at the East Hawaii Organics Facility; and
WHEREAS, the new procurement will solicit the costs for providing a compost demonstration
project for a portion of the organic materials from the East Hawaii Organics Facility. The
demonstration project will provide the County with valuable data on the success of composting
greenwaste, the market for selling compost, the revenue generated from sales and other information.
This data will be used for future expansion of organics diversion to include other organic materials like
paper, food and compostable plastics; and
WHEREAS, the high equipment and operations start-up costs, that are estimated between
$500,000 to $1,000,000, justify a multi-year commitment to recoup costs and secure reasonable terms
for equipment financing. A multi-year commitment also provides the County the most favorable
opportunity for competitive bids; and
WHEREAS, it is in the County's best interest to contract for the operation of organic waste
diversion sites based on an initial multi-year agreement not to exceed four (4) years. The contract
period will include three (3) years of operations and up to one (1) year for site preparation and
mobilization & demobilization. The agreement will provide the option to extend for up to two (2)
additional one (1) year periods; and
WHEREAS, Article X. Section 10-11 of the County Charter requires that any contract, lease
or other obligation requiring payment of funds from the appropriations of a later fiscal year or more
than one fiscal year be approved by resolution; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAFI that in accordance with Article X, Section 10-11 of the Hawaii County Charter, the Mayor
is hereby authorized to enter into a four (4) year contract for services of furnishing and implementing
green waste collection sites in West Hawaii and East Hawaii for the Department of Environmental
Management and that sufficient funds be budgeted in future fiscal years to cover the anticipated
obligation of the County under the terms of the agreement.
BE IT FINALLY RESOLVED that the County Clerk shall forward a copy of this resolution
to the Mayor, the Director of Environmental Management and the Director of Finance.
Dated at , Ilawai'i, this day of , 20
INIRODUCED BY:
J�
COUNCIL MEMBER, CO Y O� F HAWAII
COUNTY COUNCIL
County of Hawai'i
Hilo, Hawai'i
I hereby certify that the foregoing RESOLUI ]ON was by
the vote indicated to the right hereofndoPled by the COUNCIL of the
County of Hawaii on
ATTEST:
C-206/FC
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 126 15
AYES NOES
ADS
EX
CHUNG
DAVID
L'01'1'
(LAGAN
KANUI IA
ONISHI
PAI.EKA
POINDF.X"IER
C-206/FC
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 126 15