HomeMy WebLinkAboutCOM 0147.000 1998-2000 aVV OF N,
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Stephen K. Yamashiro \~6w~; Harry A. Takahashi
Mnyor Uirecfar
~ S. K. Schutte
f~TF OF~M U~aty
~Countp of ~a~aii
DEPARTMENT OF FINANCE
25 Aupuni Street, Room 118 Hilo, Hawaii 96720-0252
(808)961-8234 Fax (808)961-8248
February 3, 1999
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Authorizing County to Enter into an Agreement
Enclosed is a resolution authorizing the Mayor to enter into an agreement for a
Community Policing Grant.
This grant is to increase police-community partnerships in crime prevention
programs and problem solving. This will be done by increasing police presence
in the community, developing drug/gang-free youth activities and improving
skills of officers.
Also enclosed is a resolution transferring funds from the Community Policing
miscellaneous contract services account to establish a computer equipment
account and a miscellaneous equipment account.
If there are any questions, please do not hesitate to call the Police Depaztment.
~ ~L ~~,[-~i
Haz A. T ashi
Director of Finance
Encs.
APP OVED:
t en ~ amashiro
ayor t_
Hl-?9 + l'e~- `f~ -9 / Comm. No,
File No. Pot-
Ref. To: F ~
R,ef, Date ~B 11
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: _ POLICE DATE: 1/22/99
STAFF CONTACT: GARY MAESATO~BUSINESS MANAGER _ PHONE: 961--2279 .
A. REQUEST:
To enter into a contract with the State Department of the Attorney
General providing a Community Policing Grant.
B. BACKGROUND AND JUSTIFICATION (USE_ADDITIONAL SHEETS AS NEEDED):
The Hawaii County Police Department would like to enter into a contract
with the State Department of the Attorney General entitled "Community
Policing Grant."
This contract's objectives are to increase police-community
partnerships in crime prevention programs and problem solving. This
will be done by increasing police presence in the community, developing
drug/gang-free youth activities and improving skills of officers.
SIGNED: _ ~ _ DATE:
WA E G. CARVALHO
POLICE CHIEF
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR_COUNCIL ACTION.
DEPARTMENT: --POLICE DATE: 2/2/99
STAFF CONTACT:- GARY MAESATO,_BUSINESS MANAGER PHONE: 961-2274
A. REQUEST:
To create two equipment accounts under the Community Policing Grant and
transfer the following appropriated amounts from account
010-201-5219 .115 to.
010-201-5219.E-454 $16,400
010-201-5219 .480 $9,800
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED:
The Community Policing Grant Agreement between the Hawaii County Police
Department and the State Department of the Attorney General includes
equipment which will help enhance the presenC community policing
program.
The equipment consists of the following:
Computer with accessories will be used by the district offices to
aid them in generating and completing reports/memorandums and
collecting and compiling data to be used towards furthering the
achievement of their objectives.
Pagers will be provided to the officers with the aim of providing
accessiblity to community members.
Bicycles with portable radios acid accessories will allow the
department the ability of expanding our community policing efforts
and thereby achieving our objectives of improving public safety
and creating safe communities.
SIGNED: DATE:
WAYNE G. CARVALHO
POLICE CHIEF
Project Number 97-DB-25
C O N T R A C T
THIS CONTRACT, dated , by and
between the Department of the Attorney General, State of Hawaii,
hereinafter called "Agency", by and through the Attorney General,
and the Hawaii County Police Department hereinafter called
"Grantee".
WITNESSETH
WHEREAS, Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, 42 U. S. C. 3711 gt sec., as amended
(hereinafter "Act"), was enacted to make grants to state and local
government units to assist them in enforcing state and local laws
which establish offenses similar to those established in the
Controlled Substances Act, and to improve the functioning of the
criminal justice system, with emphases on violent crime and serious
offenders, including the following programs:
(1) demand reduction education programs in which law enforcement
officers participate;
(2) multi-jurisdictional task force programs that integrate
federal, state and local drug law enforcement agencies and
prosecutors for the purpose of enhancing interagency
coordination and intelligence and facilitating multi-
jurisdictional investigations;
Attachment to C-147
(3) programs designed to target the domestic sources of controlled
and illegal substances, such as precursor chemicals, diverted
pharmaceuticals, clandestine laboratories and cannabis
cultivations;
(4) community and neighborhood programs that assist citizens in
preventing and controlling crime, including special programs
that address the problems of crimes committed against the
elderly and special programs for rural jurisdictions;
(5) programs to disrupt illicit commerce in stolen goods and
property;
(6) programs for improving the investigation and prosecution of
white-collar crime, organized crime, public corruption crimes
and fraud against the government with priority attention to
cases involving drug-related official corruption;
(7) programs for:
(a) improving the operational effectiveness of law
enforcement through the use of crime analysis techniques,
street sales enforcement, schoolyard violator programs,
gang-related and low-income housing drug control
programs;
(b) developing and implementing anti-terrorism plans for deep
draft ports, international airports and other important
facilities;
(8) career criminal prosecution programs, including the
development of model drug control legislation;
(9) financial investigative programs that target the
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identification of money laundering operations and assets
obtained through illegal drug trafficking, including the
development of proposed model legislation, financial
investigative training and financial information sharing
systems;
(l0) improving the operational effectiveness of the court process
by expanding prosecutorial, defender, and judicial resources
and implementing court delay reduction programs;
(11) programs designed to provide additional public correctional
resources and improve the corrections system, including
treatment in prisons and jails, intensive supervision programs
and long-range corrections and sentencing strategies;
(12) programs for providing prison industry projects designed to
place inmates in a realistic working and training environment
which will enable them to acquire marketable skills and to
make financial payments for restitution to their victims, for
support to their families and for support of themselves in the
institution;
(13) programs which identify and meet the treatment needs of adult
and juvenile drug-dependent and alcohol-dependent offenders;
(14) programs to provide assistance to jurors and witnesses and
assistance (other than compensation) to victims of crime;
(15) programs:
(a) to improve drug control technology, such as pretrial drug
testing programs, programs which provide for the
identification, assessment, referral to treatment, case
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management and monitoring of drug-dependent offenders and
enhancement of state and local forensic laboratories;
(b) for criminal justice information systems to assist law
enforcement, prosecution, courts and corrections
organizations (including automated fingerprint
identification systems);
(16) innovative programs which demonstrate new and different
approaches to enforcement, prosecution and adjudication of
drug offenses and other serious crimes;
(17) programs addressing the problems of drug trafficking and the
illegal manufacture of controlled substances in public
housing;
(18) programs for improving the criminal and juvenile justice
system's response to domestic and family violence, including
spouse abuse, child abuse and abuse of the elderly;
(19) drug control evaluation programs which state and local units
of government may utilize to evaluate programs and projects
directed at state drug control activities;
(20) programs providing alternatives to prevent detention, jail and
prison for persons who pose no danger to the community;
(21) programs with the primary goal of strengthening urban
enforcement and prosecution efforts targeted at street drug
sales;
(22) programs for the prosecution of driving while intoxicated
charges and the enforcement of other laws relating to alcohol
use and the operation of motor vehicles;
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(23) programs that address the need for effective bindover systems
for the prosecution of violent 16- and 17-year old juveniles
in courts with jurisdiction .over adults. Certain violent
crimes, including murder and felonies committed with firearms,
are specified, with reference to 18 U. S. C. § 36;
(24) law enforcement and prevention programs that target gangs or
youth who are involved with or are at risk of involvement in
gangs;
(25) programs to develop or improve forensic laboratory
capabilities to analyze DNA for identification purposes; and
(26) programs to assist states in the litigation processing of
death penalty federal habeas corpus petitions.
WHEREAS, the Governor has designated Agency to serve as
Hawaii's office for administering the federal financial assistance
available under the Act;
WHEREAS, Grantee, as an agency of the County of
Hawaii is qualified to receive
funds available to Hawaii under the Act and its implementing
regulations (28 C.F.R. Part 33) or guidelines (Bureau of Justice
Assistance, Edward Byrne Memorial State and Local Law Enforcement
Assistance Program Guidance), and has applied to Agency for receipt
of the same as a subgrantee;
WHEREAS, Agency has reviewed Grantee's application for
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funds, and is satisfied that all of the requirements of the Act and
its implementing regulations have been satisfied and that Grantee
is capable of using the federal funds requested appropriately;
WHEREAS, Grantee has demonstrated the capacity to provide
the services, programs and activities described herein and is
ready, willing and able to provide the required services, programs
and activities;
NOW THEREFORE, Agency and Grantee for and in
consideration of the covenants, conditions, agreements, and
stipulations hereinafter expressed, do mutually agree as follows:
A. O OF RVT
Grantee shall, in a proper and satisfactory manner,
as determined by Agency, and in accordance with the terms and
conditions of this Contract, use the funds received under this
Contract for the purposes stated herein and in accordance with the
"Application For Grant" (Parts I through IV including all
certifications required under Section C) attached hereto as Exhibit
"A" and by reference incorporated herein. It is understood that
this Contract includes as a part hereof any rules, relevant
directives or instructions issued by the United States or the
Agency, including the provisions of the federal Office of
Management and Budget circulars and the effective edition of the
Office of Justice Programs' financial manual entitled "Financial
6
Guide."
B. T M OF ON'T' A
This Contract shall be in effect for the period from
January 1, 1999 to and including September 30, 1999
unless this Contract is sooner terminated as hereinafter provided.
C. PERFO MAN R O TR M N ND OND7T7ON .
1. Grantee shall comply with the guidelines set
forth in the Act and all applicable federal regulations and
guidelines, including but not limited to Bureau of Justice
Assistance, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program Guidance, and Office of Management
and Budget circulars and the effective edition of the Office of
Justice Programs' financial manual entitled "Financial Guide."
2. If so required by Agency, Grantee shall certify
to Agency that any expendable or nonexpendable personal property
purchased or acquired with funds received under this Contract will
be used for criminal justice purposes before title in such property
may vest in Grantee. If a certification is not provided by
Grantee, title to any personal property purchased or acquired with
funds received under this Contract shall vest in Agency.
3. Prior to, or concurrently with the execution of
this Contract, if so required by Agency, Grantee shall complete,
execute and submit to Agency a Certification Regarding Drug-Free
Workplace Requirements which meets the requirements of the Drug
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Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D),
hereinafter referred to as the "Drug-Free Workplace Certification".
A copy of the Drug-Free Workplace Certification shall be included
in Part IV of the Application for Grant. Grantee covenants that
the representations made in the Drug-Free Workplace Certification
are true and that Grantee shall fulfill the requirements set forth
therein. Grantee's execution and submission of a false Drug-Free
Workplace Certification, or Grantee's violation of the requirements
set forth therein shall entitle Agency to suspend one or more
payments under this Contract, and/or terminate this Contract
pursuant to the provisions of Section N of this Contract. Grantee
warrants that it is aware that such false certification or
violation of the requirements contained in the Drug-Free Workplace
Certification shall subject the State of Hawaii to government-wide
suspension or debarment, or other sanctions which, in turn, shall
result in the withdrawal of funds from Grantee and/or the
unavailability of future funding for Grantee.
4. Prior to, or concurrently with the execution of
this Contract, Grantee shall complete, execute and submit to Agency
a Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion, hereinafter referred to as the "Debarment
Certification". A copy of the Debarment Certification shall be
included in Part IV of the Application for Grant. Grantee
covenants that the representations made in the Debarment
Certification are true and that Grantee shall fulfill any and all
terms and conditions set forth therein.
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5. Prior to, or concurrently with the execution of
this Contract, if so required by Agency, Grantee shall complete,
execute and submit to Agency a Certification Regarding Lobbying,
hereinafter referred to as the "Lobbying Certification", and any
subsequent disclosure forms required under Section 1352, Title 31
U. S. C. A copy of the Lobbying Certification shall be included in
Part IV of the Application for Grant. Grantee covenants that the
representations made in the Lobbying Certification are true and
that Grantee shall fulfill any and all terms and conditions set
forth therein.
6. Grantee shall maintain accounting procedures
and practices acceptable to Agency, and books, records, documents
and other evidence which sufficiently and properly reflect all
direct and indirect expenditures and all interest or other income
earned as the result of funds provided pursuant to this Contract.
Grantee shall ensure that its own books, records, and documents are
available for inspection, reviews or audits at all reasonable times
by Agency or the United States Department of Justice. In addition,
Grantee shall prepare and submit reports in such form and at such
times as Agency or the Bureau of Justice Assistance may require; at
minimum, Grantee shall submit quarterly financial reports twenty
(20) calendar days after the end of each calendar quarter. Records
and financial accounts shall be retained and accessible to Agency
and the United States Department of Justice for at least three
years after Agency's grant with the Bureau of Justice Assistance is
closed.
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7. Grantee shall comply with all the ordinances,
codes, rules and regulations of the Federal, State and local
government which in any way affect its performance under this
Contract.
8. Grantee shall provide for an independent audit
of its activities on a periodic basis in accordance with Office of
Management and Budget Circular A-128.
9. Grantee will comply with the non-discrimination
requirements of the Act, Title VI of the Civil Rights Act of 1964
(with respect to race, sex, religion, creed, national origin),
Title VII of the Civil Rights Act of 1964, section 504 of the
Rehabilitation Act of 1973 (handicap), as amended, Title IX of the
Education Amendments of 1972 (race, sex, religion, creed, national
origin), the Age Discrimination Act of 1975 (age), Executive Order
12138, 44 C.F.R. 29637 (affirmative action for women's business),
and the United States Department of Justice Non-Discrimination
Regulations, 28 C.F.R., Part 42, Subparts C, D, E and G, the
Americans with Disabilities Act of 1990 42 U.S.C. 12101 et sea.,
and the Hawaii State Fair Employment Practices Act, Chapter 378,
Hawaii Revised Statutes.
10. Grantee assures Agency that if it is required
to formulate an Equal Employment Opportunity Program in accordance
with 28 C.F.R. 42.301 g~ sec. it will submit a certification to
Agency that a current program is on file.
11. Grantee shall ensure that fourteen thousand.
three hundred thirty-three and no/100 dollars (S 14 333.00) are
10
available as matching funds to provide the services under this
contract. Grantee shall maintain records which clearly show the
source, amount and the timing of match contributions. If, at the
end of the contract period, Agency determines that Grantee does not
have the required matching contribution, Grantee shall return all
of the federal portion of the project cost for which there is no
required match.
12. Any funds provided to Grantee under this
Contract which are unencumbered on the date this Contract
terminates shall be returned to Agency; all funds provided under
this Contract which are encumbered but not disbursed within ninety
(90) days after this Contract terminates shall be returned to
Agency.
D. PERSONNEL.
1. Grantee shall secure at its own expense all
personnel required to perform the services required under this
Contract. All such personnel shall not be considered employees of,
or have any contractual relationship with the State of Hawaii
unless Grantee is otherwise an agency of the State.
2. Grantee shall ensure that none of the work or
services to be provided under this Contract shall be subcontracted
or assigned without the prior written approval of Agency.
E. SUBCONTRACTS.
Grantee may provide some or all of the services
11
required under this Contract by subcontract provided that Grantee
secures the prior written consent of Agency. In the event Grantee
enters into a subcontract with a private organization to perform
any of the services or activities required under this Contract,
Grantee agrees that the period of each subcontract shall not exceed
one year, and funds to the private organization will not be
released unless and until the requirements set forth in applicable
state law and implementing rules are complied with by the
subcontractor. All subcontracts shall include provisions to ensure
that Grantee is capable of satisfying the requirements of this
Contract. All subcontracts shall be reduced to writing and shall
include all provisions of this Contract required of Grantee.
F. SERVICES AS INDEPENDENT CONTRACTOR.
In the performance of the services required under
this Contract, Grantee shall be an independent contractor with the
authority to control and direct the performance and details of the
work and services required under this Contract; however, Agency
shall have the right to inspect work in progress to determine
whether, in Agency's opinion, the work is being performed by
Grantee in accordance with the provisions of this Contract. All
persons hired or used by Grantee shall be Grantee's agents and
employees and Grantee shall be responsible for the accuracy,
completeness, and adequacy of any and all work and services
performed by its agents and employees. Furthermore, Grantee
intentionally, voluntarily, and knowingly assumes the sole and
12
entire liability if such liability is determined to exist, to its
agents and employees or to third persons, for all loss, cost,
damage or injury caused by Grantee's agents and employees in the
course of their employment. The performance of work under this
Contract alone shall not be construed as employment with the State
of Hawaii and shall not entitle Grantee's agents and employees to
vacation, sick leave, retirement, or other benefits directly
afforded state employees by statutes. Grantee shall be responsible
for payment of income, social security, and other federal, state or
local taxes that it may be required to pay.
2. This section shall not be enforced if Grantee
is an agency of the State of Hawaii.
G. COMPENSATION.
1. Subject to continuing availability of funds,
Agency agrees to pay Grantee, for services satisfactorily
performed under this Contract, a sum not to exceed forty-three
thousand and no/100 dollars (543.000.00 to be spent for the
purposes of this Contract. This sum represents any and all
compensation to be paid to Grantee for any and all services it
provides, and for any and all travel costs, materials, supplies,
equipment, overhead, taxes, and other incidentals and operating
expenses which it incurs or may incur in connection with this
Contract.
2. It is covenanted and agreed by and between the
parties hereto that, as to the portion of the obligation under this
13
contract to be payable out of federal funds, this contract shall be
construed to be an agreement to pay such portion to the contractor
only out of federal funds to be received from the federal
government when the federal funds are so received and shall not be
construed as a general agreement to pay such portion at all events
out of any funds other than those which are received from the
federal government.
H. METHOD OF PAYMENT.
1. All funds available for use under this Contract
shall be subject to the allotment system as provided in Chapter 37,
Hawaii Revised Statutes.
2. Payments to Grantee under this Contract shall
be made in accordance with and subject to the following provisions:
a. Payments shall be made monthly upon
receipt of Grantee's completed request for funds.
b. All payments shall be made in accordance
with and subject to Chapter 40, Hawaii Revised Statutes, which
specifies the accounting procedures and controls applicable to
payments out of the Treasury of the State of Hawaii.
c. If an amount of reported expenditures is
preliminarily determined by Agency to be inappropriate and
unallowable, Agency may deduct an equivalent amount from the next
payable installment and may withhold payment of the amount of the
moneys equivalent to the questioned expenditures until later
resolution of the discrepancy by audit or other means. If, after
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payment of the last installment, investigation and examination
reveal additional expenditures that are determined by Agency to be
inappropriate and unallowable, .Agency may require that an
equivalent amount of moneys be refunded to Agency notwithstanding
Agency's preliminary determination of appropriateness and
allowableness.
d. Failure to submit required reports by the
deadline will result in the withholding of payments until such time
as the reports are received by Agency. Grantee shall continue to
provide the services, programs and activities during the period
that payments are being withheld.
I. INDEMNIFICATION.
1. It is strictly understood that the State of
Hawaii shall in no way be held liable for any damages, cause of
action or suits resulting from the acts or activities of Grantee.
Grantee shall indemnify and save harmless the State of Hawaii,
Agency, and their officers, agents, and employees from and against
any and all actions, claims, suits, damages, or costs arising out
of or resulting from the acts or omissions of Grantee, its
officers, employees, agents, or subcontractors occurring during or
in connection with the performance of Grantee's services under this
Contract, or arising out of or resulting from breach of this
Contract by Grantee. Grantee shall defend the State of Hawaii,
Agency, and their officers, agents, and employees against any such
action or claim unless the action or claim involves an act or
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omission solely of Agency, its officers, agents, or employees.
2. This section shall not be enforced if Grantee
is an agency of the State of Hawaii.
J. CONFTD .NmrA Am .R7A
Any information, data, report, record, summary,
table, map, or study given to or prepared or assembled by Grantee
under this Contract which is identified as proprietary or
confidential information that Agency requests to be kept
confidential shall be safeguarded by the Grantee and shall not be
made available to any individual or organization other than any
subcontractor to which the material may relate, without prior
written approval of Agency. Grantee shall submit a completed
Privacy Certification for review and approval prior to the
expenditure of funds for the collection of identifiable research/
statistical data. All information, data, or other material
provided by the Grantee or the Agency shall be kept confidential
only to the extent permitted by law.
K. COPYRIGHT AND PATENT.
The Agency shall have complete ownership of all
material, both finished and unfinished, which is developed,
prepared, assembled, or conceived by the Grantee pursuant to this
Contract, and all such material shall be considered "works made for
hire". No summary, report, map, chart, graph, table, study or
other documents or discovery, invention, or development produced in
16
whole or in part with funds made available under this Contract
shall be the subject of an application for copyright or patent by
or on behalf of Grantee, its officers, agents, or its employees, or
its subcontractors without prior written authorization from Agency.
L. MODTFTCAmION OF CONT A(`T,
Any modification, alteration, or change to this
Contract other than to the "Application For Grant" (attached hereto
as part of Exhibit "A") or to the period during which this Contract
is in effect in Section B, including increases (subject to the
availability of funds) or decreases in the amount of compensation,
shall be reduced to a written supplemental agreement and executed
by Grantee and the Attorney General or the Attorney General's
designee. Modifications, alterations or changes to provisions of
the "Application For Grant" may be requested by Grantee, approved
by the Administrator of the Crime Prevention and Justice Assistance
Division on Agency's behalf, and made by substituting or inserting
the revisions in Exhibit "A". Modifications, alterations or
changes to the period during which this Contract is in effect may
be requested in writing by Grantee or Agency, up to forty-five (45)
days before the Contract would otherwise terminate, and shall be
effective as of the date approved by the Administrator of the Crime
Prevention and Justice Assistance Division (if requested by
Grantee) or Grantee (if requested by Agency) and made by attaching
a party's written request with the other party's written approval
thereon to this Contract.
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M. CONFr,r OF TNT .R . T.
Grantee represents that it presently has no interest
and promises that it shall not acquire any interest, direct or
indirect, that would conflict in any manner or degree with the
performance of the services under this Contract.
N. T$ MTNATTON OF ONT A T.
If, for any cause, Grantee fails to satisfactorily
fulfill in a timely or proper manner its obligations under this
Contract, or if Grantee breaches any of the promises, terms or
conditions of this Contract and, having been given reasonable
notice of and opportunity to cure any such default, fails to take
satisfactory corrective action within the time specified by Agency,
Agency shall have the right to terminate this Contract by giving
written notice to Grantee of such termination ten (10) calendar
days before the effective date of such termination. Furthermore,
Agency may terminate this Contract without statement of cause at
any time by giving written notice to Grantee of such termination at
least thirty (30) calendar days before the effective date of such
termination. In the event of termination of either type, all
finished or unfinished documents, reports, summaries, lists,
charts, graphs, maps, or other written material prepared by
Grantee, under this Contract shall, at the option of Agency become
Agency's property and, together with all information, data,
reports, records, maps, and other materials (if any) provided to
Grantee by Agency, shall be delivered and surrendered to Agency on
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or before the effective date of termination. Grantee shall be
entitled to receive only such compensation as shall have been
satisfactorily earned prior to the effective date of termination.
Agency shall determine the amount of work satisfactorily completed
and the amount of compensation satisfactorily earned. If the
termination is for cause, any other provisions to the contrary
notwithstanding, Grantee shall not be relieved of liability to
Agency for damages sustained by Agency because of any breach by
Grantee of this Contract.
O. WAIVER.
It is expressly understood and agreed that no waiver
granted by Agency on account of any violation of any promise, term
or condition of this Contract shall constitute or be construed in
any manner as a waiver of the promise, term or condition or of the
right to enforce the same as to any other or further violation.
P. DISPUTES.
Any dispute concerning a matter of fact arising
under this Contract or any subcontract, which is not disposed of by
mutual agreement within fifteen (15) calendar days, shall be
decided by the Attorney General, or the Attorney General's duly
designated representative, who shall reduce the decision to writing
and mail or otherwise furnish a copy of the decision to Grantee.
The decision of such person shall be final and conclusive. Pending
final decision of such dispute, Grantee shall proceed diligently
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with the performance of this Contract in accordance with Agency's
request.
Q. ADDITIONAL CONDITIONS.
Additional conditions may be imposed against Grantee
by reducing them to writing and designating them as exhibits to
this Contract. Any such exhibit shall be attached hereto and
thereby incorporated herein.
IN WITNESS WHEREOF, the parties hereto have executed this
Contract.
DEPARTMENT OF THE ATTORNEY GENERAL
STATE OF HAWAII("AGENCY"),
By
Its Attorney General
HAWAII COUNTY POLICE DEPARTMENT
("GRANTEE") ,
By
Steghen Yamashiro
Its Mavor
By
Its Director of Finance
APPROVED AS TO FORM AND LEGALITY:
Deputy Corporation Counsel/County Attorney
AP ROVAA,AL EC~DED:
IAA
Chie of Police
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CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION
DEPARTMENT OF THE ATTORNEY GENERAL
425 Queen Sheet
Honolulu, Hawaii 96613
APPLICATION FOR GRANT
~gRT I• TITLE PAGE
A. PROJECT TITLE: Community Policing
B. APPLICANT AGENCY: Hawaii County Police Department
C.ADDRESS• 349 Kapiolani Street, Hilo, HI 96720
D. LOCATIONOFPROJECT• Hilo, Kona, Puna, So. Kohala
E. PROJECT PERIOD: From January 1, 1999 To September 30, 1999
F. AUTHORIZID PURPOSE AREA 4
G. TYPE OF AWARD: New Continuation x
H. TOTAL PROJECT COSTS:
SOURCE OF Fi]PIDE; t'ERCEM' AMOUNT
Felled Fliadt Ts7i $ 4 3, 0 0 0. 0 0
Aaoeoey Geaerat Maw 0 ~ - o -
A{eac~ Mateh 25 ~ $14 , 3 3 3.0 0
TOTAL 100'li 5 7 3 3 3.0 0
I. PROJECT DIRECTOR
Name: James Sanborn '17th Sergeant
Addroa• 349 Kapiolani St. Tdephone• 961-2283 F,ei7~(. 961-8845
J. FIIVANCIAL OFFICER .
Name: Nori Tanaka 17th Accountant
Addresr 349 Kapiolani St. Telephone: 961-2273 FAX: 961-2390
F'OA CPJAD USE
~ DEC ~ 2 1998 Neer: De-Zs'
'~M~'~~ Exhibit A
PART II.
COMMUNITY POLICING
PROJECT DESCRIPTION
A. PROBLEM STATEMENT
The County of Hawaii consists of 4,030 square miles and eight (8) districts each of
which is considered mostly rural in structure. There aze two major population centers,
Hilo and Kona, which supports over half of the island's population of more than 121,000
people. (1990 U.S. Census). Hilo, home of the County seat and the second lazgest city in
the State, is a port city situated on the east side and primarily supported by commercial
trade of goods and services. Kona, a resort community located on the west side, supports
one-fourth of the island's total population with its primary emphasis being tourism. The
resort village of Kailua-Kona supports some transient condominium/apartment- type
populations, long time local residences, affluent vacation-oriented homes, and most
recently, suburban communities. Many of the permanent residences can be found in the
outlying and sparsely populated neighborhoods.
Other districts on the island aze predominantly rural in design and comprise mainly of
residents that commute to either of the two population centers. There is a sizable elderly
population, who were previously working in local economies that have since ceased their
operations.
The existing rural communities were once supported by local economies that provided a
lifestyle indicative of the community. Sugar plantations and processing mills that once
dominated these rural districts had, over the last few years, shut down and ceased
operations. Other agricultural ventures have sprung up or aze being explored but aze
small, family-oriented, and lack the needed capital security for any semblance of
permanency.
Tourism, once a booming industry on the west side of the island, has experienced
setbacks of its own. Resorts were built on a grand scale during times of economic
prosperity. But, now, this industry is burdened with high capacity but low occupancy
rates.
The rural azeas, lacking a viable economic base, have become further isolated from the
mainstream commercial centers located on either side of the island. Overall economic
conditions have forced a population influx into the less expensive rural communities,
creating an additional burden on the communities.
1
The two heavily populated sectors suffer from their own unique problems. The cost of
living as well as property values continue to rise for these azeas.
Families with two incomes are the norm rather than the exception. Financial hardship,
along with uncertain employment opportunities, lends itself to a deterioration of the
family structure.
Family values, which aze considered essential to the healthy development of our youth,
aze in short supply. Financial concerns of the family have somehow superseded our need
to instill positive values to our children. Gangs and gang-related activities continues to
pose a problem on the Big Island. Although gangs aze not as prevalent here as in other
communities, there have been incidents involving individuals having membership ties to
gangs, which proves that the existing situation on the Big Island provides fertile ground
for gang activity.
Gangs on the Big Island currently number 29 with 22 known gangs situated in East
Hawaii while 7 are located in West Hawaii. The total membership is estimated at about
350 members, ages 10-25 years old. These gangs have predominately male members but
there seems to be a trend on the rise toward all female gangs and co-ed gangs.
The gangs on the Big Island are comprised of Asians, Samoans,Tongans, Laotians,
Chinese and Blacks. These gangs aze involved in property crime (burglaries, theRs,
property damage) and drugs.
There aze at least 13 Crip gangs and 7 Blood gangs on the Big Island. One gang is a
white supremacist type, another considers themselves an anarchist gang while 7 others
have no affiliation whatsoever. An influx of Hispanics moving to the Big Island and
forming gangs, which aze known to be more violent than those existing at this time has
been noted.
Our communities on the Big Island are in transition. We are in the position of being able
to recognize easily identifiable problems that exist within our communities. The
problems of the youths as it relates to gangs and gang-related activities aze a continuing
concern to our communities. This, in itself, presents us with an opportunity to take action
against this threat before the problem becomes widespread and uncontrollable.
The cultivation, sale and use of nazcotics continues as a major problem on the Big Island.
Narcotic use and drug trafficking aze the major causes for the property crimes and the
motive behind many of the violent domestics, gang violence, felony assaults and
homicides taking place in the County of Hawaii. Marijuana, crack cocaine, heroin, and
crystal methamphetamine (ice) are the illegal drugs of choice. Juveniles aze especially
knowledgeable of the availability of these drugs. Thus, use among our youth aze high. In
1994, there were 208 juvenile arrests for nazcotic offenses; 1993, saw that number rise to
316 arrests and then we experienced a drop in 1996 with 243 arrests and 215 in 1997.
2
Although the trend may be attributable to out enforcement and education efforts in
communities on the Big Island, these figures remain an indicator of the pervasive
problems existing in our communities.
NARCOTIC-RELATED ARREST INVOLVING JUVENILES AND ADULTS
1994 - 1997
YEAR ARRESTS ARREST ARREST PJUVENILESE PEADULTSGE
1994 208 390 598 35% 65%
1995 316 505 821 38% 62%
1996 243 444 687 55% 65%
1997 215 429 644 33% 67%
Data taken from Hawaii Counry Police Department Annual Reports.
A problem that's become appazent is that of narcotic abuses, especially among our
youths. This is subsequently impacting the crime rate of the County. Without other
viable means of supporting a financially burdened habit, these youths aze increasingly
turning to property crimes for quick cash flow.
Hawaii County can boast as having one of the lowest crime rates in the country. Violent
crimes have been relatively low and cleazance rates for these crimes remain high.
However, the property crime rates for the island aze disproportionately high. From 1994
to 1997, 96% of the reported crimes, considered Part I index crimes, were property
crimes.
TOTAL PART I CRIME RVDEX
PERCENTAGE OF PROPERTY CRIMES
YEAR TOTAL TOTAL PERCENTAGE
PARTI PROPERTY PROPERTY
CRIMES CRIMES CRIMES
1994 7329 7053 96Y.
1995 7298 6981 96Y°
1996 7040 6764 96°/.
1997 7552 7258 96%
Dap takrn from Hawaii Police Dept. Annual Reports
3
Of the majority of arrests in 1996 (48%) represented burglaries involving juveniles.
About (48%) of the arrests for property damage crimes in 1996 were attributed to our
youths. Today juvenile arrests for these offenses remain significant indicating a
continued emphasis and need for prevention.
TOTAL BURGLARY/PROPERTY DAMAGE ARREST
INVOLVING JUVENILES/ADULTS
YEAR TOTAL PERCENTAGE PERCENTAGE
ARREST INVOLVING INVOLVING
(BURGS) JUVENILES ADULTS
1994 283 52%(146) 48% (137)
1995 228 43X(97) 57% (131)
1996 264 48Y°(135) 52% (149)
1997 35I 46Y°(169) 52% (182)
YEAR TOTAL PERCENTAGE PERCENTAGE
(PROPERTY ARREST INVOLVING INVOLVING
DAMAGE) JUVENR.ES ADULTS
1994 203 62X026) 38%(77)
1995 228 43X(97) 57% (131)
1996 284 48X(135) 52%(149)
1997 351 48X(169) 52% (182)
Data takrn from Hawaii Police Dept. Annual Reports
Our existing police force must overcome geographical bazriers associated with
communities that are spread out over lazge azeas and in need of police attention. Even
though our department has a ratio of one sworn officer to 394 residents, the logistics
involved in servicing a land area of 700 squaze miles with two or three on duty patrol
officers fails to add up to effective policing.
The burdens being placed upon our rural communities aze not being met by the police
department. Our population has grown and changed in chazacter but the police force
remains at best, status quo. In our population centers, calls for services dictate the work
shift of the patrol officer. The nature of the work is purely reactive and centered azound
what is considered below average to average neighborhoods.
4
POLICE CALLS FOR SERVICE
BY DISTRICT (19941997)
YEAR HILO HIOO HAMAKUA KOHALA~ KOHALA KONA KA'U PUNA TOTAL
1994 7,587 154 437 1,590 320 5,139 490 3,287 19,004
1995 7,955 123 530 1,503 421 5,299 517 3,892 20,240
1996 8,545 153 450 1,421 389 5,716 613 3,966 21,253
1997 8,883 128 600 1,670 483 6,037 607 3,968 22,376
TOTAL 32,970 558 2,017 6,184 1,613 22,191 2,227 15,113 82,873
Dana taken from DATA BOOK County of Hawaii 1997
Uniform Crime Report (iJC) rates have shown that the needs of our communities aze
being addressed, but a more pro-active approach is needed in order to advance the police
department to a higher level of service.
The County of Hawaii entered the Fiscal Yeaz 1993-1994 under a hiring freeze for new
and vacant positions. Since then the department has shown modest gowth from 334
sworn officers in 1993 compazed to 357 in 1997.
The freeze on hiring (FY 1993-1994) only allow for the replacement of officers into
selected positions vacated by resignations or retirements. But, over the last five (5) years
there have been no layoffs or furloughs but the overtime and operational expenditures
continue to rise. In 1992-93, total expenditures were $22,071,583 with overtime
expenditures of $1,136,992. In 1996-97, total expenditures increased to $24,140,667
with overtime expenditures of $1,693,743.
More experienced officers aze being replaced by newly trained officers. Recently hired
officers are being taught the concepts of community policing but those training
phitosophies are necessarily being translated into practical field craft. Problem-oriented
and community-oriented policing has yet to establish a foothold in the mainstream patrol
function.
5
B. GOAL
To improve community safety on the Big Island by increasing community policing
endeavors.
This project is intended to enhance community safety in the major districts of the Big
Island, where our greatest amount of calls for services have occurred. Criminal activities
within these azeas further predicate the deployment of personnel to communities within
these districts. In doing this, we're looking forward to identifying problem azeas, then in
partnership with the community, seek pro-active measures to combat the problems. It's
recognized that there will be times when deployment of personnel to one specific azea to
undertake an activity will occur. At times, these activities may or may not involve patrol
officers. Presently, the long range plan is for integration of the community policing
philosophy with patrol operations. This will be accomplished by having the community
policing officers work with, as well as, provide some training with officers when the
opportunity affords itself. Another avenue may be the inclusion of officers during the
training sessions that aze held on the Big Island.
Increasing our community policing endeavors in programs/projects such as
Neighborhood Watch, HomeBusiness Security Checks, Youth Activities, Beautification
Projects, etc., we feel, will create an impact within our communities and eventually stem
off most unwanted activities.
Out traditional law enforcement efforts have been found to be ineffective in dealing with
the narcotics, gang and property crime problems. Given this, we realize that partnering
with the community is essential to the success of community policing in our department.
Furthermore, it's recognized that our citizenry needs to be educated about crime
prevention measures that may help them in our fight against crime. The formation of
partnerships to undertake various programs/projects will further our goal of creating a
safer envirorunent for the people of the Big Island.
In setting our objectives for this program, input was solicited from community members,
businesses, schools, political leaders and our own employees. Tlvs input, coupled with
the available crime data, assisted us in formulating the objectives as stated below.
With our objectives set, we formulated the activities, which we felt would best help us in
achieving our goal. Not all activities will be conducted in the districts as officers have
the choice of selecting those that could assist in resolving identified communities
problems. It's noted that certain activities have somewhat been mandated to occur in the
districts and therefore our officers will conduct these.
6
Hopefully, with whatever activities aze conducted, the communities will realize a
reduction in criminal activity that subsequently will encourage a greater involvement to
make their neighborhood a safe place to live.
Training of personnel and use of the requested equipment will further enhance our
abilities to implement activities and work towazds meeting the objectives.
C. OBJECTIVES
1. To increase police-community partnerships in crime prevention programs
and problem solving.
2. To increase police presence in the community.
3. To develop drug/gang-free youth activities in collaboration with community
groups/other agencies.
4. To improve the community policing skills of officers.
D. ACTIVITIES
1. Increase by 10% over 1996 our Neighborhood Watch Program of 67.
Description: Officers will be deployed into the community for the purposes of
establishing a means of addressing local problems by creating
Neighborhood Watch Programs. These would be implemented
utilizing a prescribed curriculum and tazget azeas would be based
on safety concerns, hazazdous conditions, security, crime rates,
traffic, etc.
2. Conduct at least 100 Home and Business Security Checks for victimized
residences and businesses as a crime prevention endeavor.
Description: Officers would be sent to meet with those businesses or residences
that have been victimized and utilizing a prepazed security survey
they would perform security checks to correct deficiencies.
Officers would further provide suggestions, distribute handouts
and assist in formulating a Neighborhood or Business Security
Watch Program, if one was not established.
7
3. Have at least 50 documented contacts within the business sectors of the
community in an effort to expand and computerize the Emergency Notification
Decal System, which is a system designed to assist patrol units in identifying the
owner(s) or proprietor(s) of a business in the community by an assigned number,
which is placed on the front of the establishment.
When units respond to an establishment that's in this system they simply provide
the assigned number and Central Dispatch makes contact with the owner(s) or
proprietor(s) informing them of the situation at their place of business.
Description: Officers would be assigned to make contact with all appropriate
businesses in their area in an effort to update or establish the
E.N.D.S. Program. Periodic contact would be done in an effort to
provide continued support and thereby obtaining the most updated
information.
Officers would input information obtained in this program into a
data base and update the information periodically in an effort to
provide the Communications Section with useful information in
case of emergencies.
4. Create partnerships with community groups, other agencies and broadcast media
in an effort to develop at least two (2) drug/gang-free activities.
Description: In a collaborative effort with community groups, servicing
agencies and the broadcast media, officers would assist in the
coordination and sponsorship of a drug/gang-free activity. The
event would aim at bringing together families, youths and the
police to promote drug/gang-free information and activity.
5. Establish in collaboration with the Department of Education and a pazent group,
within the school setting presentations aimed at providing information to enhance
pazental awareness and foster the need for pazental involvement as a means of
resolving problems on school campuses. At least five (5) major schools would be
identified and tazgeted.
Description: Officers would coordinate with tazgeted schools and the local
pazent group to identify problems on the campus.
Officers would then conduct presentations to inform pazents,
students and school staff of identified problems and provide
suggestions to enhance pazental involvement to solve the problems.
8
6. Conduct 3 Neighborhood or Pazk Beautification Projects in collaboration with
community members, business owners and residents.
Description: Officers and community groups would identify those
neighborhoods or pazks that aze in need of maintenance and
cleaning.
Officers would further coordinate efforts with other County and/or
State agencies to assist in the cleanup and maintenance.
Establishment of a Neighborhood/Business Watch Group would be
initiated by officers if deemed necessary.
7. Establish a crime prevention and awazeness campaign aimed at the elderly
population within the community. At least eight (8) presentations will be
initiated.
Description: Community Police Officers would be deployed to conduct crime
prevention and awazeness presentations to Senior Citizen groups in
the community. In doing so, officers would be able to identify and
address problems that directly affect our Senior Citizens.
8. Promote police accessibility to those individuals who would otherwise not wish to
speak to an officer by setting up at least two (2) additional mini-substations at
various areas within the community.
Description: Officers would tazget certain azeas and through periodic contacts
establish amini-substation in an effort to promote accessibility of
the police by community members within the azea.
Officers would create an environment of high visibility in the azea
and provide the public with an educational program on what the
police depaztment is striving to accomplish in the community.
9. Continue Foot/Bicycle Patrols within two districts in an effort to increase a police
presence in the area.
Description: Officers would be deployed into the town azeas within two districts
for bike patrols with the intent of establishing rapport, identifying
particulaz problems, and addressing immediate concerns utilizing
various resources. Foot patrols would continue in all districts.
9
10. Provide police officers with training aimed at enhancing their communication and
community building skills, as well as, other necessary skills, which may aid them
in implementing community policing plan(s) in their assigned azeas.
Description: Training in appropriate topics, such as those mentioned in the
budget explanation, will be planned and could occur on or off-
island. Training could involve the core community policing
officers or other officers, as appropriate to implement community
policing activities in the various communities.
Training materials will be developed or acquired that can continue
to be utilized by the department after the project concludes.
E. PROJECT ORGANIZATION AND MANAGEMENT
The Project Coordinator will be responsible for the administration, operation and
management of the program. The development of guidelines and procedures in addition
to proper planning, organizing, directing, coordinating, reporting and budgeting for the
activities to include all necessary equipment shall also be the responsibility of the
Coordinator.
The Project Coordinator shall report directly to Assistant Chief Thomas Hickcox,
Field/Investigative Operations, Hawaii Police Department.
F. PERSONNEL
This program shall be staffed by a Project Coordinator and nine (9) Community Police
Officers.
These officers are experienced and their previous duties are being undertaken by new
officers. These officers aze being partially funded by the Police Hiring Supplement
Program, Bureau of Justice Assistance and COPS AHEAD Grant.
Personnel currently assigned to Field Operations in Areas I and II have been selected and
utilized in this program. These officers aze from the South Hilo, Puna, Kona and So.
Kohala districts.
These officers responsibilities shall be community-related and investigative in nature.
10
G. PERSONNEL BIOGRAPHIES
SERGEANT JAMES N. SANBORN -Project Coordinator
Date of Hire :June 16, 1972
Current Assignment :South Hilo District, Field Operations,
Area I, Hawaii Police Department
OFFICER MOSES KAOIWI -Community Police Officer
Date of Hire :December 17, 1990
Current Assignment : South Hilo District, Field Operations,
Area I, Downtown Hilo
OFFICER NIXON MEDINA -Community Police Officer
Date of Hire :November 1, 1989
Current Assignment : South Hilo District, Field Operations,
Area I, Puueo/Wainaku
OFFICER DEXTER CHAVES -Community Police Officer
Date of Hire :February 1, 1977
Current Assignment : South Hilo District, Field Operations,
Area I, Keaukaha/Richardson's
OFFICER THOMAS LONOKAPU -Community Police Officer
Date of Hire :February 16, 1989
Current Assignment : Puna District, Field Operations,
Area I, Keaau/Lower Puna(Pahoa)
OFFICER WHITNEY JENHINS -Community Police Officer
Date of Hire :February 1, 1989
Current Assigrunent : Kona District, Field Operations,
Area II, Kailua-Kona
OFFICER RANDY APELE - Cotmmunity Police Officer
Date of Hire: July 1, 1986
Current Assignment: South Hilo District, Field Operations,
Area I, Downtown Hilo
OFFICER STANLEY HAANIO -Community Police Officer
Date of Hire: February 16, 1989
Current Assignment: Kona District, Field Operations
Area II, So. Kona
11
OFFICER ROLLIN RABARA -Community Police Officer
Date of Hire: October 1, 1991
Cun•ent Assignment: Kona District, Field Operations
Area II, No. Kona
OFFICER CHARLES LINDSEY -Community Police Officer
Date of Hire: May 2, 1977
Current Assignment: So. Kohala District, Filed Operations,
Area II, No./So. Kohala-Hamakua
H. PROJECT EVALUATION
Evaluation of the program will be based on performance and completion of specific goals
set forth for the program. The Project Coordinator will establish a reporting system for
unit persormel and formulate a statistical foundation of data during the first yeaz.
The current indicators to be used shall be:
1. The number of Neighborhood Watch Programs and % increase over the previous
yeaz. A description of program activities and number of persons involved.
2. The number of Business and Security Checks performed in comparison to the
target of 100.
3. The number of documented contacts for E.N.D.S. in comparison to the tazget of
50.
4. An analysis of what impact the Neighborhood Watch Program, Business/Security
Checks and E.N.D.S. had in improving public safety, dealing with nazcotic and
property crime problems.
5. The number ofDrug-Free/Gang-Free Activities conducted. A description of
program activities and number of groups, agencies and individuals involved with
the sponsorship of the activity.
6. The number of participating schools, pazents and students involved in
presentations dealing with crime prevention, safety and/or problem solving. A
description of the program; number of presentations made, number of school staff,
pazents and students involved, and number of identified problems resolved.
12
7. An analysis of what impact the Drug-Free/Gange-Free activities and School
Awazeness Program had in improving public safety, dealing with nazcotic and
property crime problems.
8. The number of Neighborhood and Pazk Beautification Projects conducted. A
description of the project activities and number of persons/agencies involved.
9. The number of Crime Prevention/Awazeness presentations made to Senior Citizen
groups. A description of the program and number of persons involved.
10. The number of Police Mini-Substations established. A description of the project,
number of individuals involved, and locations established.
11. The number of FootlBicycle Patrols completed. A description of the
progran>/activities involved, number of officers assigned and impact to
community served.
12. An analysis ofwhat impact the Neighborhood &Pazk Beautification projects,
Crime Prevention/Awazeness presentations, Police Mini-Substations and
Foot/Bicycle Patrols had in improving public safety, dealing with nazcotic and
property crime problems.
13. The number of trainings held, numbers attending trainings, and training agendas.
Evaluation of the trainings by attendees. A description of training materials
developed or obtained, and how materials aze used will be provided.
Observations by supervisors, feedback from officers and/or citizens will be used
to indicate some of the impact of the trainings.
13
I. PARTICIPATING AGENCIES
The following is a listing of agencies or resources, which may become involved with our
community policing endeavors to remedy community problems that aze identified. Some
groups or agencies may eventually be involved in collaboration with our community
police officers to conduct various activities.
Department of Education Depaztment of Public Works
District/Family Courts Corporation Counsel
Department of Health County Building Division
Department of Public Safety Fire Department
Department of Hawaiian Home Lands County Traffic Division
State Attorney Generals Office Department of Planning
Hawaii Intake Service Center Department of Pazks & Recreation
State Highways Division Department of Research & Development
C. Brewer & Co. Queen Liliuokalani Children's Center
Puueo Community Center Alu Like
Downtown Improvement Association Puueo Community Headstazt
Hilo Chamber of Commerce Domestic Violence Interagency Team
East Hawaii Drug Task Force Puueo Community Association
Bayshore Towers Owners Association Sexual Assault Support Services
Wainaku Community Association Hilo Mainstreet Program
Rural So. Hilo Community Association West Hawaii Chemical Dependency
Coalition
YWCA Family Support Services HSI Security
West Hawaii Family Center Kurtistown Community Improvement
Association
Children's Community Council Community Activity for Youth Coalition
Hawaii Amateur Surfing Association Lehua Jaycees
Five Mountains Coalition Community Coalition for Neighborhood
Safety
14
PART III
BUDGET
A. SALARIES AND WAGES (25%Matching)
Hawaii Police Department
Salaries and Wages -Coordinator $14,333.00
B. TRAINING
1. Air Transportation $ 2,000.00
2. Ground Transportation $ 1,000.00
3. Registration Fees $ 400.00
4. Per Diem $ 2,000.00
5. Training Materials $ 600.00
Sub-Total $ 6,000.00
C. OFFICE SUPPLIES
1. Computer supplies, Fihn,
Neighborhood Watch decals,
E.N.D.S. stickers, Xerox paper,
Labels, and other supplies needed
for operations. $ 400.00
D. EQUIPMENT
1. Computers: Four (4) IBM compatible
PII Notebook PC's, 64 MB RAM,
2 GB HDD, 3.5 FDD, Fax/Modem,
CD ROM Drive, Integrated Pointing
Device, to include all accessories/
warranty. 4 X $2500.00 = $10,000.00
2. Computer: One (1) IBM compatible
233MHa PII Desktop PC, 4 GB HDD,
64 MB RAM, 3.5 FDD, CD ROM Drive,
17" monitor, serial mouse w/pad, internal
fax/modem, to include all accessories/
warranty. $ 3,200.00
D. EQUIPMENT (Cont'd)
3. Printers:
One (1) Hewlett Packazd LaserJet 6P,
600 dpi, four pages/minute speed, 2MB,
to include printer cable w/toner, annual
maintenance. $ 1,000.00
Four (4) Hewlett Packazd DeskJet 820CXi
Inkjet printers, dual inkjet cartridges
for black/color printing, 600 dpi, to include
printer cables, annual maintenance.
4 X $400 = $ 1,600.00
4. Softwaze $ 600.00
5. Ten (10) pagers, only
10 X $63.00 X 4.167% _ $ 800.00
($20.00 one time activation fee
per unit has been added to cost
of unit)
Island Service Monthly Rate
10 X $5.00 X 13 mos. X 4.167% _ $ 690.00
6. Two (2) Police Bicycles w/accessories
& required safety equipment, only $ 2,000.00
7. Bike Operation Supplies: Batteries for
lamps, tubes, lubricant, additional tool
kit, seats, tires, etc. $ 710.00
8. Custom bike patrol police uniform to
include polo shirts, shorts, gloves, bike
uniform shirt, jackets, rain gear, helmets,
eye protection and uniform accessories. $ 9,000.00
D. EQUIPMENT (Cont'd)
9. Four (4) portable radios w/chazgers &
external speaker/microphone unit w/
case. $ 7,000.00
Sub-Total $36,600.00
Grand Total $57,333.00
BUDGET EXPLANATION
A. SALARIES AND WAGES (Matching) 25%
The amount designated in the budget represents the County's 25% match as required.
This fund will be earmazked to cover a portion of the annual salary of the Sergeant being
assigned as the Program Director. These funds do not include any of the employee
benefits to be received by the Sergeant.
B. TRAINING 10%
It is essential that the officers receive proper training, which furthers their capabilities on
the job.
After assessing our training needs, it has been determined that our officers should receive
training in the following subject matters:
Conflict Resolution Facilitation Skills
Effective Presentations Interpersonal Communication Skills
Team Building Skills Planning and Problem Solving Skills
Bicycle Patrol Training Bike Maintenance Training
Community Teams Training Landlord-Tenant Training
Crime Prevention through
Environmental Design
Other training activities would be determined at a later date taking into account the needs
of the officers and scheduling.
We've budgeted estimated amounts to cover anticipated expenses with regazds to
air/ground transportation, registration fees and per diem. This is due to the fact that at
this time it's difficult to be specific in terms of the amount of officers that we would
consider sending to any training session. Not having this information therefore makes it
difficult to determine other related costs that would need to be defrayed.
Some of the topics that have been indicated aze usually offered by companies specializing
in providing training seminars. These seminars, at times, aze held on the Big Island but
others are usually held on Oahu, requiring additional costs for the department. We may
utilize training resources from other departments or agencies in our effort and thereby
utilize our funds in that manner.
B. TRAINING (Cont'd)
We look forwazd to developing training materials that will aid us in our efforts to train
other department personnel about the community policing philosophy. We anticipate a
similaz need when it comes to training community members. Training aids, such as
brochures, handouts, overlays, and manuals, aze some items we anticipate developing for
our community policing efforts. We don't anticipate restricting the use of the training
aids developed unless it's deemed solely for departmental use.
C. OFFICE SUPPLIES 1%
We anticipate having to purchase office supplies such as Neighborhood Watch decals and
signs, E.N.D.S. stickers, informational handouts, computer-related items (i.e., ink
cartridges, toner caztridges, paper, etc.), and other items deemed necessazy for operations.
D. EQUIPMENT 64%
The equipment to be purchased comprises the majority of the budget and includes that
which would assist the department in accomplishing its goals and objectives under this
program.
The equipment budget calls for the purchase of:
Four (4) compnter notebooks, to be utilized by selected officers assigned to
outlying districts (i.e., No. Hilo, Ka'u, No. Kohala, Hamakua). Officers will use
the units to aid them in generating and completing reports/memorandums, collect
and compile data to be used towazds furthering their endeavors in their assigned
districts.
Since officers have been encouraged to set up amini-station within their assigned
communities, it's anticipated that to facilitate their work each would be given a
notebook and printer. These officers have no access to a computer unit at their
station and for some officers access to a unit causes them to complete their work
on their personal computers located at their residences. Hopefully, by having
these units available, the officers can complete their written reports and
memorandums as well as other related matters.
One (I) Desktop Computer, to be available for use by officers having no access
to a notebook unit thereby allowing these officers the capability of completing
their reports and memorandums as well as other related matters.
D. EQUIPMENT (Cont'd)
Printers for the computers will be purchased and used in conjunction with the
computer units purchased.
The necessary software for the computers is to be purchased also.
Pagers will be purchased and provided to the officers with the aim of providing
ready accessibility of the officer by community members and department staff.
Having these should further enhance the contact capabilities for both the public
and department.
It's noted that we've budgeted for the service charges, etc. that will accompany
our use of pagers for the officers. (NOTE: Sub-total amounts are rounded off)
Bicycles, portable radios/accessories, bike patrol uniforms and bike supplies
are being budgeted to allow the department the ability of expanding our
community policing efforts and thereby achieving our objectives of improving
public safety and creating safe communities. Having the bicycles, portable
radios/accessories, proper uniform attire and additional supplies will allow the
depamnent to undertake bike patrols within designated communities.
PART IV. ATTACFi1VIENTS
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-SUPPLANTING
I certify that federal funds will not be used to supplant State, local or
other non-federal funds that would, in the absence of such federal aid, be
made available for law enforcement, criminal justice, and victim compensation
and assistance activities.
SLfBMITPED SY
Signature: ' A"^G~ ~~~'""""~cNO Date: ~ 2~17r1~
Name: WAYNE G. CARVALHO Title: POLICE CHIEF
Aggp;cY; Hawaii County Police Department
AG/CPJAD ,#3 01/96
' DF'PARTMENT OF THE ATTORNEY ~FNERAL
Crime Pi~vention and Justice Assistance Division
ACCEPTANCE OF CONDITIONS
The undersigned agrees, on behalf of the applicant agency, that:
1. This project, upon approval, shall constitute an official part of
Hawaii's Druq Control and System Improvement Formula Grant Program
established under Title VI, Subtitle C, Part E, Subpart 1, of the Anti-
Drug Abuses Act of 1988 (Public Law 100-690).
2. Any grant awarded pursuant to this application shall be subject to and
will be administered in conformity with:
(a) general conditions applicable to administration of grants under
Title VI, Subtitle C, Part E, Subpart 1, of the Anti-Drug Abuse Act
of 1988 (Public Law 100-690), as amended, as applicable;
(b) conditions applicable to the fiscal administration of grants under
Title VI, Subtitle C, Part E, Subpart 1, of the Anti-Drug Abuse Act
of 1988 (Public Law 100-690), as amended, as applicable;
(c) any spacial conditions contained in the grant award; and
(d) general and fiscal regulations of the Crime Prevention and Justice
Assistance Division.
3. Any grant received as a result of this application may be terminated, or
fund payment may ba discontinued, by the Crime Prevention and Justice
Assistance Division when it finds a substantial failure to comply with
the foregoing provisions, the application obligations or for non-
availability of funds.
SUBMITTED BY:
Signature: ~ u~ Date: /2 -17'"9d
Name: WAYNE CARVALHO Title: POLICE•CHIEF
Agency: Hawaii County Police Department
AG/CPJAD ,~14 01/96
CERTIFrCATTON OF NON-DTSCR]MINATION
Z certify that the applicant agency will comply with and will insure
compliance by its subgrantees and contractors with the non-discrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, and 42 USC 3789 (d); Title VI of the Civil Rights Act of 1964, a=_
amended; Section 504 of the Rehabilitation Act of 1973, as amended; Title II
of the Americans with Disabilities Act (ADA) of 1990; Title IX of the
Education Amendments of 1972; the Aqe Discrimination Act of 1975; the
Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts
C, D, E, and G; and the Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and Part 39. No person shall, on the grounds
of race, color, religion, national origin, sex, or disability, be excluded
~fYo' participation in, be denied the benefits of, be subjected to
discrimination under, or be denied employment in connection with any program
or activity funded in whole or in part with fuhds made available under this
title Eton the U. S. Department of Justice through the Department of the
Attorney General, Crime Prevention and Justice Assistance Division. The
applicant agency also certifies that, if required to formulate an Equal
Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et.
sea., it will maintain a current one on file. Noncompliance with the
discrimination regulations may result in the suspension or termination of
funding.
SUBMITTED BY: o a
Signature: ~ Date: K -~7 - ya
NdIDe: WAYN G. CARVALHO Title: POLICE CHIEF
Agency: Hawaii County Police Department
AG/CPJAD #15 01/96
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
I, Hawaii County Police Department (hereinafter
referred to as "grantee") certifies that it will provide a drug-free
workplace by:
(a) publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) establishing a drug-free awareness program to inform employees
about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's policy of maintaining a drug-free workplace;
(3) any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) the penalties that may be imposed upon employees for drug
abuse violations;
(c) making it a requirement that eaoh employee to be engaged in the
performance of the grant be given a copy of the statement required
by paragraph (a);
(d) notifying the employee in the statement required by paragraph (a)
that, as a condition of employment under the grant, the employee
will:
(1) abide by the terms of the statement; and
(2) notify the employer of any criminal drug statute conviction
for a violation occurring in the workplace not later than
live (5) days after such conviction;
(e) notifying the Department o! the Attorney General, State of Hawaii,
within ten (10) days after receiving notice under subparagraph (d)
(2) from an employee or otherwise receiving actual notice of such
conviction;
AG/CPJAD ,f 16 01/96
(f) taking one of the following actions with respect to any employee
who is so convicted:
(1) taking appropriate personnel action against such an employee,
up to and including termination; or
(2) requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(q) making a good faith effort to continue to maintain a drug-free
workplace through implementation of paragraphs (a), (b), (c), (d),
(e), and (f).
II. The grantee shall insert in the space provided below the site(s) for the
performance of work done in connection.with this specific grant:
349 Kapiolani Street
Street Address Street Address
Hilo, HI 96720
City, State, Zip Code City, State, Zlp Code
Hawaii
County County
SUBMITTED BY: ~~ss~
Signature: ~"wXtilG' G~M~~ Date: ~z' ~ ~ ~9~
Name: WAYN G. CARVALHO Title: POLICE CHIEF
Agency: Hawaii County Police Department
AG/CPJAD ,~16 01/96
CERTIFICATION
Grant Title: COMMUNITY POLICING
Gra»tee Name: 'Hawaii County Police Department
Address: 349 Kapiolani St. Contact Person: Acting AC L. ]'e( fit; 961-2247
Hilo, HI 96720 MAHUNA
Grant Number: 97-DB-25 Award Amou»t: 557, 333.00
Date and effective duration of ESOP: January 1, 1999 to September 30, 1999
Policy Statement: (see Attachment)
CERTIFICATION (EEOP ON FILE)
Certification Statement:
I~ Wayne G. Carvalho [agency executive officer], certify that the
Hawaii County Police Department [agency] has
formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301, et sea.,
subpart E, that it has been signed into effect by the proper agency authority and disseminated to
all employees, and that it is on file in the Office of Rudy Legaspi (name], County of
Hawaii
25 Aupuni Street, Hilo, HI 96720 (address],
EEOC officer (title], for review or audit by officials of the cognizant
State planning agency or the Office for Civil Rights, Office of Justice Programs as required by
le~la~ws d
r~ns. O
Wa a G.,CARVALHO Police Chief /Z^~t-4~
[signature] [title] [date]
aaaavaaaaasa:a:aaaaaaaaaaaaaasaaaaaaaaaaaaasasaasvavaaasaaaaa::a
CERTIFICATION (NO EEOP REQUIRED)
I HEREBY CERTIFY THAT THE FUNDED AGENCY HAS LESS THAN 50 EMPLOYEES
AND THEREFORE I5 NOT REQUIRED TO MAINTAIN AN EEOP, PURSUANT TO 28 CFR
42.301, ST
[signature] (tide] (date]
Expiration Date: 12/31/98
Revised 2/22/96
The Affirmative Action Plan of the County of Hawaii is available for review at the Mayor's Office,
Department of Civil Service, Hawaii Services Center, Kona, and public libraries around the island.
STATEMENT OF POLICY
It is the policy of the County of Hawaii to take positive and continuing action to promote equal
opportunity in its employment and contract programs and in its activities and services.
Equal employment opportunities extend to all persons, regazdless of race, sexual orientation, gender,
age, religion, color, national origin, disability, marital status, or arrest and court record. It is the
intent of this policy to:
I. Assure equal treatment in recruitment and evaluation of an individual's ability,
knowledge, skills, and merit.
2. Ensure non-discrimination in all personnel actions, including but not limited to
recruitment, selection, assignment, compensation, transfer, layoff, and termination.
3. Ensure that opportunities for career advancement aze base on objective standards and
criteria validly related to performance and that the criteria be applied consistently.
4. Provide that the conditions and benefits of work aze available equally and allocated
on the basis of established criteria and without discrimination.
The policy of equal opportunity shall be applied in accordance with federal, state, and local laws
relating to equal employment opportunity and affirmative action, merit system rules and regulations,
provisions of collective bargaining law and contracts, and other binding federal and state
requirements.
1~~~~7 U.3. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certittcation Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
' Lower Tier Covered Transactions
(Sub•Recipient)
This certification Is required by the regulations Implementing Executive Ordar 12549, Debarment and
Suspension, 28 CFR Part 87, Section 87.510, Partlelpanta' rasponalblilties. The regulations wero published
as Part VII of the May 28, 1988 Fsdem/ Asplater (pages 19180'19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSq
(1) The prospective lower tier participant certifies, Dy submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared Ineiigibte, or voluntarily
excluded from participation In this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant la unable to certify to any of the statements In this certifi-
eatlon, such prospective participant shall attach an explanation to this proposal.
Wayne G. CARVALHO, Police Chief
Name and Title of Authorized Repreaentatlve
Signaturo Oats
Hawaii County Police Department
Name of Organization
349 Kapiolani Street, Hilo, HI 96720
Address of Organization