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Home My WebLink AboutCOM 0033.006 2014-2016William P. Kenoi Mayor March 18, 2015 County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808)961-8234 • Fax(808)961-8569 Dru Kanuha, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds February 16 through February 28, 2015 March 1 through 15, 2015 Deanna S. Sako Director Lisa K. Miura Deputy Director Fri co Attached is a Report of Transfers Authorized showing transfers made from February 16 through February 28, 2015 and March 1 through 15, 2015. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 3 3, (O Ref. To: R, Hawaii County is an Equal Opportunity Employer and Provider Ref. Date tVrak 2 0 2pj5 Report of Transfers Authorized For the period: February 16 through Februaray 28, 2015 Transfer No. Date Approved Fund Dept. From: Amount To: Amount 14 2/19/15 General Parks & Rec 5503.37 P & R Misc Contributions 7,570.00 5507.06 Recreation Div Equip 7,570.00 15 2/19/15 Beautification Parks & Rec 5551.02 Parks Rdside Beautif OCE 24,000.00 5551.06 Parks Rdside Beau Eqpt 24,000.00 16 2/26/15 General Parks & Rec 5507.02 Recreation Div OCE 29,200.00 5507.06 Recreation Div Equip 29,200.00 17 18 Approved in March 2015 2/26/15 General Corp Cousel 5131.02 Corporation Counse OCE 3,600.00 5131.06 Corporation Counsel Eqpt 3,600.00 19 2/26/15 General Parks & Rec 5503.02 P&R Admin OCE 105,000.00 5503.06 P&R Admin Equip 105,000.00 20 2/26/15 General Housing 5935.41 Construction Mgmt 75,087.00 5935.46 Boys & Girls Club BI -Cert Kitch 153,823.00 5935.38 Remvl of Arch Barr -ADA Cmpl-Cty Fac 78,736.00 323,193.00 Page 1 of 1 323,193.00 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: 4115 DATE: 02 / 25 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.131.5131.02.102 TO: ACCOUNT NUMBER 010.131.5131.06.454 ACCOUNT TITLE Corporation Counsel OCE, Telephone ACCOUNT TITLE Corporation Counsel Eqpt, Computer Eqpt EXPLANATION (Provide complete explanation): AMOUNT $ 3,600.00 TOTAL: $ 3,600.00 AMOUNT $ 3,600.00 TOTAL: $ 3,600.00 010. 13 1.5 13 1.02.102 Fifteen smartphones are budgeted for. Funds are available from this account due to vacancies earlier in the year, and employees electing to use their personal smartphones. 010.131.5131.06.454 Two new desktop PC's are needed for two new positions, Legal Assistant Il and Legal Clerk III. SUBMITTED BY: — DATE: De ment Head ******************************************************************************************************************** ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: --•� /mak► DATE: Director of Finance '�Approved _ Deferred Signed: Mavor Denied DATE:--'- /J -le AI __. Transfer No. i e MAR 0 2 2015 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 02 / 26 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 105,000 TOTAL: $ 105,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.449 P&R Adm Equip, Motor Vehicle $ 105,000 TOTAL: $ 105,000 EXPLANATION (Provide complete explanation): Funds are needed to purchase two pi k up trucks to support Park Caretaker activities in North Kohala and Puna and a sedan to assist the Retired Senior Volunteer Program in West Hawaii. Funds are available from miscellaneous contract services due to lower than anticipated expenditures. SUBMITTED BY: DATE: / �f /— epartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ✓Approved Director of Finance _ Deferred Signed: j"` " q�— L_ Mayor DATE: a- / h / IS- Director S Denied DATE: a- l Zft /IC- Transfer IC= Transfer No. 19 1AAR 0 2 2015 i' Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing & Comm Dev DIVISION: Grants Management CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 02 / 23 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.931.5935.41.115 Construction Management, Misc. Contract Svc, 010.931.5935.38.115 Removal of Architectual Barriers Americans with Disabilities Act Conpliance - various Countv Facilities. TO: ACCOUNT NUMBER ACCOUNT TITLE 010.931.5935.46.115 Boys & Girls Club of the Big Island - Certified Kitchen Construction AMOUNT $ 75,087.00 78,736.00 TOTAL: $ 153,823.00 AMOUNT $ 153,823.00 TOTAL: $ 153,823.00 EXPLANATION (Provide complete explanation): The availability of CDBG funds is a result of the cancellation of the Construction Management Project. Additional funding is needed for the Boys & Girls Club of the Big Island, Certified Kitchen Construction. Public Notice of the fund transfer was given in accordance with CDBG program requirements and HUD approval was received on 2/20/15. SUBMITTED BY: Depa i DATE: 'p— 12g— / ACTION: ✓ Recommend Approval — Recommend Deferral _ Recommend Denial Signed: Approved 2(4_--.-.. J a, - Director of Finance Signed: ,. {..Mavor — Deferred DATE: / J --G / "r Denied DATE: a-- / a4. / / b Transfer No. 40 1AAR 0 2 2015 s. ,§ Report of Transfers Authorized For the period: March 1 through March 15, 2015 Transfer No. Date Approved Fund Dept. From: Amount To: Amount 17 3/2/15 General Parks & Rec 5511.02 Hoolulu Complex OCE 6,500.00 5511.06 Hoolulu Complex Eqpt 6,500.00 21 3/9/15 Highway Traffic 5281.42 Traffic Signs & Markings 52,000.00 5281.06 Traffic Division Equipment 52,000.00 22 3/11/15 General Public Works 5171.02 General Services OCE 11,000.00 5171.06 General Services Eqpt 11,000.00 69, 500.00 Page 1 of 1 69, 500.00 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation CONTACT: Reid Sewake DIVISION: Recreation (Hoolulu Complex) PHONE: 961-8560 DATE: 2 / 17 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.500.5511.02.229 TO: ACCOUNT NUMBER 010.500.5511.06.480 ACCOUNT TITLE Hoolulu Complex OCE - Bldg & Constr Materials ACCOUNT TITLE Hoolulu Complex Eqpt - Misc Equipment EXPLANATION (Provide complete explanation): Funds are available due lower than anticipated aggregate material and light bulb cost. AMOUNT $ 6,500.00 TOTAL: $ 6,500.00 AMOUNT $ 6,500.00 TOTAL: $ 6,500.00 Fund needed to purchase various equipment that have become inefficient to use due to deteriorated mechanical condition. These equipment include two weedeaters, two backpack blowers, two self-propelled walking lawnmowers, chainsaw, 13" diatmeter floor scubbing machine and riding lawn mower. SUBMITTED BY: / % DATE: �)_ / 1 / I epartment Head ACTION: .J Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: i�C,...,-►-+�A'',Ct' DATE: �- / 10 / I,, V Director of Finance _ Approved Deferred Denied Signed: � ~L DATE: MAR A 2 2015 A --Mayor Transfer No. 17 MAR 0 2 206 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L. Thiel, P.E. PHONE: 461-8341 ' DATE: 02 / 25 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.230 Traffic Signs & Markings, Highway $ 52,000.00 Materials TOTAL: $ 52,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equipment, Misc. Equipment $ 52,000.00 TOTAL: $ 52,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Highway Materials account due to the lower than anticipated expenses incurred and estimate for the rest of the fiscal year for pavement markers and thermoplastic striping materials. Funds are needed to purchase 3 equipment items - Heavy Duty Vinyl Cutting Plotter, Operator Propelled Thermoplastic Applicator and replacement Thermoplastic Applicator (East H1.). Equipments are needed for cutting vinyl for sign fabrication, to maintain and install traffic calming and safety road markings and for applying pavement markings. SUBMITTED BY: 01.v ,--) Department Head ACTION: ✓ Recommend Approval Recommend Deferral Signed: Director of Finance Approved ! Deferred Signed: Mayor _ DATE: _ Recommend Denial DATE: I / ; / t r Denied DATE: 3 / -D / r S Transfer No. 2.1 !'g k Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Buildings - General Services CONTACT: Duane De Luz PHONE: 961-8821 DATE: 03 / 03 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 ` General Services OCE, Janitorial Service $ 11,000 TO: ACCOUNT NUMBER ACCOUNT TITLE 010.171.5171.06.480 General Services Eqpt, Misc. Equipmnet TOTAL: $ 11,000 AMOUNT $ 11,000 TOTAL: $ 11,000 EXPLANATION (Provide complete explanation): Funds are available in General Services OCE, Janitorial Services due lower than anticipated bids. Funds are requested to purchase 3 ea. Tommy Lift Gates for an F-150 pickup truck in each district (Hilo, North Hawaii & Kona). Having vehicles with lift gates will allow employees to work independently when loading/unloading equipment, furniture, trash, green waste, e -waste, etc. Lift gates will also help prevent lifting injuries. e SUBMITTED BY: DAJ4 - p t nt Head &L ACTION: ✓ Recommend Approval _ Recommend Deferral —Recommend Denial Signed: i''k' DATE: 3 1 I l rs Director of Finance Signed: Mavor Deferred _ Denied DATE: MAR 11 2p15 Transfer No. i2 �'�117