HomeMy WebLinkAboutCOM 0206.001 2014-2016Margaret Wille
Council Member
District 9 - North and South Kohala
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
TO:
FROM:
DATE:
SUBJECT:
HAWAII COUNTY COUNCIL
County of Hawai `i
Holomua Center
64-1067 Mamalahoa Highway, Suite C-5
Waimea, Hawai 'i 96743
Dru Mamo Kanuha, Council Chair
and Members of the Hawaii County Council
Phone No. Hilo: (808) 961-8027
Phone No. Waimea: (808) 887-2043
Fax No.: (808) 887-2072
E -Mail: mwille@co.hawaii.hi.us
West Hawaii Civic Center Bldg. A
74-5044 Ane Keohokalole Hwy.
Kailua-Kona, Hawai'i,96740
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:3�y Margaret Wille, Council Member .
March 30, 2015
Proposed Amendments to Resolution No. 126-15; A Resolution Regarding a
Multi -Fiscal Year Agreement for Furnishing Organic Waste Diversion
Operations in West Hawaii and East Hawaii.
Please find attached proposed amendments to Resolution No. 126-15. The amendments are
illustrated below in Ramseyer format with respect to the contents of Resolution No. 126-15
(material to be deleted is bracketed and stricken through; material to be added is underscored).
A draft copy of Resolution No. 126-15, Draft 2, is attached with the proposed amendments
incorporated.
1. The title is amended to read as follows:
"A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A
LATER FISCAL YEAR AND OF A MULTI -FISCAL YEAR AGREEMENT
FOR FURNISHING ORGANIC WASTE DIVERSION OPERATIONS IN
WEST [HAW -A!-!] HAWAII AND EAST [Hmoi] HAWAII FOR THE
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT."
2. The sixth Whereas clause is amended to read as follows:
"WHEREAS, the new procurement will solicit the costs for providing
treatment of the mulch for invasive species before being distributed to the public
at the West and East Hawaii Organics [Faeilit3;] Facilities; and"
Comm. No. 20&•
P
Ref. To: FCi
Ief. Date MAR 11 2015
March 30, 2015
Page 2
The seventh Whereas clause is amended to read as follows:
"WHEREAS, the new procurement will solicit the costs for providing [a]
compost demonstration [prejec ]rp ojects for a portion of the organic materials
[€rem] at the West and East Hawaii Organics [Faeility] Facilities as well as at
sites in Waimea and Kea`au. The demonstration [prejeet] projects to be held at
the four sites will provide the County with valuable data on the success of
composting greenwaste, the market for selling compost, the revenue generated
from sales and other information. This data will be used for future expansion of
organics diversion to include other organic materials like paper, food-, and
compostable plastics; and"
4. The ninth Whereas clause is amended to read as follows:
"WHEREAS, it is in the County's best interest to contract for the
operation of organic waste diversion sites based on an initial multi-year
agreement not to exceed four (4) years. The contract period will include three (3)
years of operations and up to one (1) year for site preparation and mobilization
[&] and demobilization. The agreement will provide the option to extend for up
to two (2) additional [one (] four 4 year periods; and"
5. The tenth Whereas clause is amended to read as follows:
"WHEREAS, Article X, Section 10-11 of the County Charter requires
that any contract, lease or other obligation requiring payment of funds from the
appropriations of a later fiscal year or more than one fiscal year be approved by
resolution; [arA] now, therefore,"
6. The enacting clause is amended to read as follows:
"[ ,] BE IT RESOLVED BY THE COUNCIL OF
THE COUNTY OF [HA*-AFi] HAWAII that in accordance with Article X,
Section 10-11 of the [gawai4] Hawai`i County Charter, the Mayor is hereby
authorized to enter into a four (4) year contract for services of furnishing and
implementing [green waste] greenwaste collection sites in West [Hawai=i]
Hawaii and East [Hawaii] Hawaii for the Department of Environmental
Management and that sufficient funds be budgeted in future fiscal years to cover
the anticipated obligation of the County under the terms of the agreement."
7. A further enacting clause is added to read as follows:
"BE IT FURTHER RESOLVED that compost demonstration proiects
will be provided at the West and East Hawaii Organics Facilities as well as at
sites in Waimea and Kea`au."
MW/dh
Att.
A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND OF A MULTI -FISCAL YEAR AGREEMENT FOR FURNISHING
ORGANIC WASTE DIVERSION OPERATIONS IN WEST HAWAII AND EAST
HAWAII FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT.
WHEREAS, the County 2009 Integrated Resources and Solid Waste Management Plan
identified that 54% or 114,000 tons of the waste disposed at County landfills were organic
materials that could be recycled, thereby preserving valuable landfill space; and
WHEREAS, the County established in 2013 organics diversion operation sites referred
to as the West Hawaii Organics Facility adjacent to the West Hawaii Sanitary Landfill and the
East Hawaii Organics Facility adjacent to the Hilo Sanitary Landfill where greenwaste and
untreated wood pallets are processed into mulch; and
WHEREAS, the County has an existing organics diversion contract that will expire on
December 31, 2015; and
WHEREAS, the County is developing a new procurement to replace the current contract
for the operation of the West Hawaii Organics Facility and the East Hawaii Organics Facility;
and
WHEREAS, the new contract will accept greenwaste generated from county recycling
and transfer stations, landfills and other private entities. The types of organic material will
include greenwaste and untreated wood pallets; and
WHEREAS, the new procurement will solicit the costs for providing treatment of the
mulch for invasive species before being distributed to the public at the West and East Hawaii
Organics Facilities; and
WHEREAS, the new procurement will solicit the costs for providing compost
demonstration projects for a portion of the organic materials at the West and East Hawaii
Organics Facilities as well as at sites in Waimea and Kea`au. The demonstration projects to be
held at the four sites will provide the County with valuable data on the success of composting
greenwaste, the market for selling compost, the revenue generated from sales and other
information. This data will be used for future expansion of organics diversion to include other
organic materials like paper, food, and compostable plastics; and
WHEREAS, the high equipment and operations start-up costs, that are estimated
between $500,000 to $1,000,000, justify a multi-year commitment to recoup costs and secure
reasonable terms for equipment financing. A multi-year commitment also provides the County
the most favorable opportunity for competitive bids; and
WHEREAS, it is in the County's best interest to contract for the operation of organic
waste diversion sites based on an initial multi-year agreement not to exceed four (4) years. The
contract period will include three (3) years of operations and up to one (1) year for site
preparation and mobilization and demobilization. The agreement will provide the option to
extend for up to two (2) additional four (4) year periods; and
WHEREAS, Article X, Section 10-11 of the County Charter requires that any contract,
lease or other obligation requiring payment of funds from the appropriations of a later fiscal year
or more than one fiscal year be approved by resolution; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that in
accordance with Article X, Section 10-11 of the Hawaii County Charter, the Mayor is hereby
authorized to enter into a four (4) year contract for services of furnishing and implementing
greenwaste collection sites in West Hawaii and East Hawaii for the Department of
Environmental Management and that sufficient funds be budgeted in future fiscal years to cover
the anticipated obligation of the County under the terms of the agreement.
BE IT FURTHER RESOLVED that compost demonstration projects will be provided
at the West and East Hawaii Organics Facilities as well as at sites in Waimea and Kea`au.
BE IT FINALLY RESOLVED that the County Clerk shall forward a copy of this
resolution to the Mayor, the Director of Environmental Management and the Director of Finance.
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