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Home My WebLink AboutRES 160 Draft 01 2014-201611+ZYw0i #14 COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. 1GO 1's A RESOLUTION APPROVING THE HAWAII STATE ASSOCIATION OF COUNTIES FISCAL YEAR 2016 PROPOSED OPERATING BUDGET. WHEREAS, the Hawaii State Association of Counties (HSAC) is a nonprofit corporation comprised of members of the four county councils of the State of Hawaii; and WHEREAS, HSAC bylaws state that before its annual meeting in June, each council shall approve the HSAC operating budget for the upcoming fiscal year; and WHEREAS, the HSAC Executive Committee on March 10, 2015, and approved the proposed operating budget for fiscal year 2016, as provided in the attached "Exhibit A"; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the HSAC proposed operating budget provided in Exhibit A for fiscal year 2016, is approved. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the President and to the Secretary of HSAC. Dated at Kona COUNTY COUNCIL County of Hawaii Hilo, Hawaii Hawaii, this 15th day of April 12015 I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereofado ted by the COUNCIL of the County of Hawaii on April 5, 1015 ATTEST �A—"- COUNTY CLERK INTRODUCED BY: nv�- - COUNCIL MEMBER, COUNTY OF HAWAII /ltfst�� CHAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE Reference: C-257/Waived GREDC RESOLUTION NO. 1GO 15 AYES NOES ABS EX CHUNG X DAVID X EOFF X (LAGAN KANUHA ONISHI X PALEKA X POINDEXTER X WILLE X 9 0 0 0 Reference: C-257/Waived GREDC RESOLUTION NO. 1GO 15 Exhibit A Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i March 18, 2015 The Honorable Dru Mamo Kanuha, Chair Hawaii County Council CD Office of the County Clerk Council Services Division 25 Aupuni St. N,� ;,-< Hilo, Hawaii 96720 `' n s r- �rn Dear Chair Kanuha: y SUBJECT: HAWAII STATE ASSOCIATION OF COUNTIES ("HSAC") FISCAL YEAR 2016 PROPOSED OPERATING BUDGET Attached is the HSAC Fiscal Year 2016 Proposed Operating Budget, which was approved by the HSAC Executive Committee at its February 10, 2015 meeting. Section 21 of the HSAC bylaws requires that each Council approve the HSAC annual operating budget by April 15 and that HSAC adopt the budget for the ensuing fiscal year at its annual meeting in June. Therefore, may I request that you place the enclosed Fiscal Year 2016 Proposed Operating Budget on your next Council agenda for approval. Your attention to this matter is greatly appreciated. Should you have any questions, please contact my staff at (808) 270-7665. Sincerely, Michael P. Victorino HSAC Treasurer ocs: pro j : h sac: F Y 2015 :151tr:2016budgetcounc i l s: mkz Attachment cc: Dennis "Fresh' Onishi, HSAC Vice -President 4396 Rice Street, Suite 209, Llhu`e, Kauai, Hawaii 96766, (808) 241-4188 Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i March 4, 2015 Councilmember Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue, Hawaii 96766 Dear President Rapozo: SUBJECT: FISCAL YEAR 2016 PROPOSED ANNUAL OPERATING BUDGET Stdte Association of Counties (HSAC), I am submitting the attached A$ Treasurer of the Hawaii proposed annual operating budget for Fisdal Year (FY) 2016. The proposed budget details incorporate the following assumptions and changes;' I . Membership Fees of $10,920 for each county wilt remain the same. 2. Conference Income will increase to $15;,900 for tb Jane conference to be hosted by the Maui County Council. 3. Interest Income will remain the same. ;. 4. The NACo Prescription Drug Marketing Fee revenue will be decreased by half to $6,000, reflecting a downward income trend. The total revenue received from this source for the last four quarters is $6,839.20. 5 thenal Revenues and Fund Balance will decrease by $1,0001to $171,872, reflecting e anficpned�chapges in the revenue sources.; ,�`6: ,Txecutt�e Con�rntttee Travel -Air and Ground will remain at= $I5t500a ($350 x 3 �. merners "'At?'tneetar f $5,000 for members' travel costs to State I egislature). F xR , 7, tvCornm�')Auditing/Professional Services will increase by $500, in ;� anttieYpahan of`�nore'"�xdl,Aiments and forms to be processed by the auditor. 8P Executive Corrrrnttee;,Stationery will remain the same. 9 Executive Comm ttee. iseellaneous will remain the same. me,Wiabooks Monthly Fee expense of $500 will remain the same. t +`" �4�pec�al :Comttee Travel will remain the same. �9I` CoFn�e Miscellaneous will remain the same. t3"�aC€v I -Board -Air and Ground will remain the same at $18,000 ($1,500 x 4 Board Directors x 3 meetings). 14. NACo Travel -Steering Committee -Air and Ground will remain the same ($1,500 x 2 Steering Committee members x 2 meetings). 15. NACo Promotional will remain the same. 16. NACo and WIR dues will remain the same. 17. WIR Travel -Air and Ground will remain at $9,000 ($1,500 x 2 Board Directors x 3 meetings). 18. WIR Promotional will be reduced to $2,250. 4396 Rice Street, Suite 209, Lihu`e, Kauai, Hawaii 96766, (808) 241-4188 March 4, 2015 Page - 2 - 19. WIR 2015 Conference will be reduced to $5,755, to accommodate post -conference expenses hosted by the Kauai County Council. 20. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 21. Adjustments for Travel and Related Expenses was decreased in FY 2015 to accommodate new expenses related to the Prescription Drug Scholarship Program and the County Leadership Institute Attendee. It is proposed the amount be increased to $10,795. 22. The National Conference Fund will increase to $44,000. 23 The Prescription Drug S'Aolarship grogram will remain the same at $7,500. ship.,Jnstitute Attendee expense will remain the same at $3,000. 24. The County Leadei 2S. The Prescription Drug 'PiroMotion expense will increase to $5,000. 26. A new expense has .been added, entitled "HSAC Promotion," for $3,500, to cover costs related to communicating HSAC activities and reports to its members, other government officials, and the public. 27. A notation has been included to reflect the payment and receipt of annual conference seed money. It is my recommendation that all four counties submWtlieir approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before the May 2015 meeting of the HSAC Executive Committee. Sincerely yours, cNr 1`„ Michael P. V ictorino '.t z: HSAC Treasurer R At-'4chment t ocs:pr Asac �jt2Q15 I51tr24L d etails:mkz HSAC FISCAL YEAR (FY) 2015-2016 PROPOSED OPERATING BUDGET EXPENSES 1. FY 2015 FY 2016 $15,500 Third Proposed $4,500 Amended Budget Executive Committee Stationery Budget $150 REVENUES Executive Committee Miscellaneous $2,000 1. Membership Fees $43,680 $43,680 2. Conference Income $10,000 $15,000 3. Interest Income $28 $28 4, Corporate Sponsorship $0 $0 5. Miscellaneous $0 $0 6. NACo Prescription Drug Marketing Fee $12,000 $6,000 Fund Balance, prior FY $107,164 $107,164 TOTAL REVENUES AND FUND BALANCE $172,872 $171,872 EXPENSES 1. Executive Committee Travel -Air and Ground $15,500 $15,500 2. Executive Committee Auditing/Professional Services $4,500 $5,000 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $2,000 $2,000 5. Online QuickBooks Monthly Fee $500 $500 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel -Board -Air and Ground $18,000 $18,000 2. NACo Travel -Steering Committees -Air and Ground $6,000 $6,000 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel -Air and Ground $9,000 $9,000 2. WIR Promotional $9,250 $2,250 3. WIR Dues $3,804 $3,804 4. WIR Miscellaneous 1,000 1,000 5. WIR 2015 Conference $12,755 $5,755 1. Adjustments for Travel and Related Expenses $7,795 $10,795 2. National Conference Fund $40,000 $44,000 3. Prescription Drug Scholarship Program $7,500 $7,500 4. County Leadership Institute Attendee $3,000 $3,000 5. Prescription Drug Promotion $3,000 $5,000 6. HSAC Promotion - $3,500 TOTAL EXPENDITURES $172,872 $171,872 BALANCE $0 $0 Annual Conference Seed Money PAID IN 2014 RECD IN 2015 $5,000 $5,000 ocs:proj:hsac:FY2015.15misc:2016 proposed budget_mkz