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Home My WebLink AboutAGE FC 2015/03/31 2014-2016 ACTIONS KAREN EOFF AARON S. Y. CHUNG MAILE “MEDEIROS” DAVID Chair and Presiding Officer GREGGOR ILAGAN DRU MAMO KANUHA VALERIE T. POINDEXTER DENNIS “FRESH” ONISHI DANNY PALEKA Vice Chair MARGARET WILLE COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 6 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i March 31, 2015 10:00 a.m. (Note: Please turn cell phones, pagers, and other mobile communication devices on silent mode.) CALL TO ORDER - 10:24 a.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 33.5: REPORT OF FUND TRANSFERS AUTHORIZED: FEBRUARY 16 - 28, 2015 From Controller Kay Oshiro, dated March 2, 2015. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-6 March 31, 2015 Comm. 181: REQUESTS DISCUSSION ON THE ACQUISITION OF COUNTY VEHICLE CH3220 From Council Member Dennis “Fresh” Onishi, dated February 27, 2015. Postponed: March 17, 2015 (Note: There is a pending motion by Ms. David and duly seconded by Ms. Poindexter to close file on Comm. 181.) Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Comm. 186: SUPPLEMENTAL SUMMARY OF INDEBTEDNESS AS OF MARCH 1, 2015 From Finance Director Deanna S. Sako, dated March 5, 2015, transmitting the above report pursuant to Hawai‘i Revised Statutes Section 47C-3. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. ORDER OF RESOLUTIONS Res. 126-15: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF A MULTI-FISCAL YEAR AGREEMENT FOR FURNISHING ORGANIC WASTE DIVERSION OPERATIONS IN WEST HAWAI‘I AND EAST HAWAI‘I FOR THE DEPARMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a four-year contract, with the option of two one-year extensions, to provide organics diversion, treatment of mulch for invasive species, a compost demonstration project, and to expand organic diversion programs to a composting operation. Reference: Comm. 206 Intr. by: Ms. Eoff Recommends adoption of Res. 126-15: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Page 2 FC-6 March 31, 2015 Res. 127-15: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF OFFICE SPACE FOR THE OFFICE OF THE PROSECUTING ATTORNEY IN WAIMEA Authorizes the Mayor to enter into a multi-year lease agreement with Starr Equities, Inc., for 600 square feet of additional office space adjacent to space currently occupied by the Prosecuting Attorney’s office located at 64-1067 Māmalahoa Highway, Waimea. The initial cost would be $900 per month, with annual increases to a maximum of $948 per month. Reference: Comm. 207 Intr. by: Ms. Eoff Recommends adoption of Res. 127-15: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Res. 128-15: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF REAL PROPERTY Authorizes the Mayor to enter into a five-year lease agreement with the option of two five-year extensions for two buildings and parking space located next to the West Hawai‘i Traffic Division’s current facility, to be used by the Public Works Department at a cost of $6,000 per month. Reference: Comm. 208 Intr. by: Ms. Eoff Recommends adoption of Res. 128-15: Ayes: Committee Members David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 8. Noes: None. Absent: Committee Member Chung - 1. Page 3 FC-6 March 31, 2015 Res. 129-15: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE COPIER FOR THE DEPARTMENT OF RESEARCH AND DEVELOPMENT Authorizes the Mayor to enter into a five-year lease agreement for a copier at an approximate cost of $2,500 per year. Reference: Comm. 209 Intr. by: Ms. Eoff Recommends adoption of Res. 129-15: Ayes: Committee Members David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 8. Noes: None. Absent: Committee Member Chung - 1. BILLS FOR ORDINANCES Bill 35: ADOPTS A PAY PLAN FOR PERSONS EMPLOYED BY THE COUNTY OTHER THAN THOSE WHOSE PAY IS OTHERWISE PROVIDED FOR, DESIGNATES PAYROLL PERIODS, PAY DAYS, PRESCRIBES REQUIREMENTS WITH RESPECT TO OFFICIAL FIDELITY BONDS, AND REPEALS ORDINANCE NO. 14-84 AND ALL AMENDMENTS THERETO, SAID ORDINANCE TO BE KNOWN AS THE SALARY ORDINANCE OF 2015 Incorporates the scheduled increase to minimum wage effective January 1, 2016, into the proposed Salary Ordinance of 2015. Reference: Comm. 205 Intr. by: Ms. Eoff Recommends adoption of Bill 35 on first reading: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Page 4 FC-6 March 31, 2015 ADJOURNMENT – 3:52 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special March 27, 2015 accommodations for this meeting should call 961-8245 by. Relay users please call 711(961-8245) to contact our office. Public attendance via videoconference is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Center, 74-5044 Ane Keohokālole Highway, Building A; and  Waimea Council Office, Holomua Center, 64-1067 Māmalahoa Highway, Suite 5. Public attendance via videoconference is also available at the following locations until public testimony has been completed:  County Facility (former Bank of Hawai‘i Building), 54-3888 Akoni Pule Highway, Kohala;  Hawaiian Ocean View Estates Community Center, 92-8924 Leilani Circle; and  Pāhoa Neighborhood Facility, 15-2710 Kauhale Street. If for technical or other unanticipated circumstances the video and/or audio connection cannot be made or is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Page 5 FC-6 March 31, 2015 Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14)before 12:00 noon copies for distribution. Public testimony may also be submitted on the business day prior to the meeting : (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to Please submit separate testimony for each item. counciltestimony@hawaiicounty.gov. Submitting Video Testimony: Those submitting video testimony may email a complete web address before 12:00 noon on the business day prior to the (url) to videotestimony@hawaiicounty.gov meeting . The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video Each video submittal shall be limited to a single agenda item submittal. . Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings on Government Access Television - Channel 55: Governmental Relations and Economic Development, Planning, Public Works and Parks and Recreation, Human Services and Social Services, Finance, and Environmental Management Committee meetings - Tuesdays, April 7 and 14 at 7:00 a.m. and 6:30 p.m.; and Saturday, April 11 at 8:00 a.m. and 5:00 p.m. (These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo ‘O Hawai‘i. Please check the current legislative broadcast schedule on the Na Leo ‘O Hawai‘i website at http://www.naleo.tv/tv-schedules/channel-55/.) Page 6