The URL can be used to link to this page

Home My WebLink AboutCOM 0165.000 1998-2000 OJ~tV OF M~~1 Stephen K. Yamashiro \.Wi~•; Harry A. Takahashi Mayor Director ur p,• aa•q.r, S. K. Schutte ~rf ~or H~'8 Deputy ~ouutp of ~abuaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 Hilo, Hawaii 96920-4252 (808)961-8234 • Fax (808)961-8248 ~ t February 18, 1999 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance for an additional $9,890 that the Department of Human Services Office of Youth Services has granted to the Hawaii Police Department for their Gang Prevention-Hilo program. This grant is being provided to assist the State in the coordination of intelligence and law enforcement, sharing of information, training and community awareness, community and school-based intervention and prevention programs and evaluation and research of gangs in the County of Hawaii. Also enclosed is a resolution authorizing the Mayor to enter into an agreement with the Department of Human Services Office of Youth Services, identified as DHS-OYS-6098. If there are any questions, please do not hesitate to call the Police Department. G ~ H ry A Takashi Directo of Fi ance APP OVED://~~~~~ phen K.C~Amashiro Mayor Encs. d3. lI / ,~t~~ ;~-~~r l6s Comm. No. File No. Ref, To: F G Ref. vate FEB 2 2 1999 Form B-52 7/18/91 DEPARTMENT OF FINANCE R~UEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 2/5/99 _ STAFF CONTACT: GARY MAESATO, BUSINESS MANAGER PHONE: 961-2279 A REQUEST: To appropriate an additional $9,890 under the Gany Prevention Hilo Grant under the following account numbers 010-201-5219.34-115 $7,572.00 010-201-5219.34--480 $2,318.00 To enter into a amendment for the Gang Pcevention - Hilo contract with the Department of Human Services Office of Youth Service. B. BACKGROUND AND JUSTIFICATION U( SE ADDITIONAL SHEETS AS NEEDED): The Department of Human Services Office of Youth Services is providing a grant to assist the State irr the coordination of intelligence and law enforcement, sharing of information, training and community awareness, community and school-based intervention and prevention programs and evaluation and research of Gangs in Hawaii County. SIGNED: ~ DATE: _ AMES S. CORREA DEPUTY POLICE CHIEF ACTING POLICE CHIEF -BENJAMIN J. CAYETANO a• o ~ BERT Y. MATSUOKA GOVERNOR E%ECUTNE DIRECTOR • .,di'11aj S 1 d ~ - " ° ` ~ ~ ~ ~i~ Phone: (808) 587-5700 ~.,,..A''~ ~ Fax: (808) 587-5734 ' " Email: oysQpixi.com STATE OF HAWAI'1 - C DEPARTMENT OF HUMAN SiER1hCE~~ _4 I• 57 OFFICE OF YOUTH SERVICES a Hon'olulul, HawaPS9891317~j t~~~'j M~i PULIG~ Januazy 25, 1999 Wayne G. Carvalho Chief of Police Hawaii County Police Department 2~ Aupuni Street Hilo, Hawaii 96720 Deaz Chief Carvalho: Enclosed please find two (2) sets of Change Order No. 2 to Agreement for Grants, Subsidies and Purchases of Service, identified as number DHS-98-OYS-6098 between Hawaii County Police Department and the Office of Youth Services. Please sign both sets in black ink and return them to us as soon as possible. Upon receipt we will finalize this Change Order and retum a copy to you. If you should have any questions regazding this Change Order, please call Olani Decker at 587-5700. Sincerely, ~ _ r ~,LGu~~-cc.~ ~~yo) Bert Y. atsuoka Executive Director Enclosures -'~4~30 DHPARTMHNT OF BDMAN SHRVICHS - PDRCHASING BRANCH CHANGH ORDER NO. 2 Contract Title Ageemenu for Granu, Subsidies ad Purchases of Servias Date January 22, 1999 Contract No. DHS-98-OYS-6098 Contractor County of Hawaii Police Department 25 Aupuni Street Hilo, Hawaii 96720 A. CHANGH(S) The following change(s) are to be performed in accordance with all contract stipulations (specifications, drawings, special provisions, etc.): This Change Order, effective January 22, 1999, provides the following revisions: • Attachment 3, Compensation and Payment Schedule, increazes compensation of General Funds by $9,890. • Exhibit A,. Budget and Fiscal Information Exhibit, reflects the compensation increaze of General Funds from $57,000.00 to $66,890.00 for FY99. It is further understood and agreed that all terms, conditions, and provisions of the Agreement, unless specifically modified, altered, or changed herein shall remain in full force and effect. B. CONTRACTOR'S QIIOTATION The change(s) described in A above will be performed at a contract price Increase ~eeeeaee• of $ 9.890.00. Contractor will not undertake to perform the change in A above until this change order has been approved . and issued. Name Title Date C. STATHMENT OF CONTRACT FDNDS Original Contract Price (F698-99) 5114,000.00 Previous Adjusted Contract Price 5114,000.00 Amount of this change: Plus FY99 $9,890.00 Minus New Adjusted Contract Price (F698-99) $123,890.00 .Appropriation D. VALIDATION OF CHANGE ORDHR Approval Recommended: Approved and Issued: IIaer Agency Date EXeCUtive Director Date Bert Y. Matsuoka Attachment 3 (CO#2) DHS-98-OYS-6098 COMPENSATION AND PAYMENT SCHEDULE In full consideration for the services satisfactorily performed by the CONTRACTOR under this Agreement, the STATE agrees, subject to the receipt of federal funds under the Elementary and Secondary Education Act (ESEA) as amended by Improving America's Schools Act of 1994 (IASA), Public Law 103-382, Title IV, Part A, Subpart 1, Safe and Drug-Free Schools and Communities Act (SDFSCA), CFDA No. 84.186; and subject to the allotments to be made by the Director of Finance, State of Hawaii, pursuant to Chapter 37, Hawaii Revised Statutes, to pay the CONTRACTOR a total sum of money not to exceed ONE HUNDRED TWENTY-THREE THOUSAND EIGHT HUNDRED NINETY AND NO/100 dollazs ($123.890.00) for the Agreement period. Payments shall be paid in accordance with and subject to the following: a. Payments shall be made in monthly installments upon the monthly submission by the CONTRACTOR of invoices in triplicate for the services to be provided in accordance with Attachment 1, "Scope of Services," and in accordance with the costs identified in the Budget attached hereto as Exhibit "A" and made a part hereof. The first payment shall be an advance installment of NINE THOUSAND AND NO/100 dollazs ($9.000.001. The monthly installments after the first installment made in advance shall be determined by the STATE on a cost reimbursable basis. The Expenditure Report shall contain expenditures actually incurred for the performance of the services required under this Agreement and a certification of compliance with the provisions of this Agreement for the month. The invoice and expenditure report, together with such supporting documents and progress reports of the performance of services that the STATE may require to be submitted by the CONTRACTOR, shall be reviewed by the STATE and shall be subject to the STATE's preliminary determination of appropriateness and allowability of the reported expenditures. The STATE's preliminary determination of appropriateness and allowability of the reported expenditures shall be subject to later verification and subsequent audit. c. If an amount of reported expenditures is preliminarily determined by the STATE to be inappropriate and unallowable, the STATE may deduct an equivalent amount from the next payable installment and may withhold payment of the amount of moneys equivalent to the questioned expenditures until later resolution of the discrepancy by audit or other means. If, after payment of the last monthly installment prior to final payment in final settlement, investigation and examination reveal additional expenditures that aze determined by the STATE to be inappropriate and unallowable, the STATE may require that an equivalent amount of moneys to be refunded by the CONTRACTOR notwithstanding the STATE's preliminary determination of appropriateness and allowability. An amount of moneys to be refunded by the CONTRACTOR may be offset against the amount of moneys withheld by the STATE in determining the amount of the final payment to be made to the CONTRACTOR in final settlement of this Agreement. Compcnsation and Payment Schedule 1 oft Attachment 3 (CO#2) DHS-98-OYS-6098 Final settlement shall include submission and acceptance of all reports and other materials to be submitted by the CONTRACTOR to the STATE, resolution of all discrepancies in performance of services, and completion of all other outstanding matters under this Agreement. d. The CONTRACTOR shall request in writing to the STATE for prior approval for any budget revisions to the approved budget. e. All payments shall be made in accordance with and subject to Chapter 40, Hawaii Revised Statutes. Compensation and Paymcnt Schedule 2 of 2 Exhibit A (CO#2) DHS-98-OYS-6098 Budget and Fiscal Information Exhibit Fiscal Biennium 98-99 FISCAL YEAR 1998 (7/1/97-6/30/981 1. Budget $57,000.00 1. Source of Funds State Funds $57,000.00 Federal Funds Total $s7,ooo.oo A. Personnel Cost $53,416.00 Salaries $43,428.00 Fringe Benefits $ 9,988.00 B. Other Current Expenses $ 3,584.00 Inter-Is. Airfare $1,280.00 Per Diem $800.00 Rental Vehicle $300.00 Lease/Rental Equip. $404.00 Staff Training $200.00 Contractual Serv. $600.00 TOTAL FY 1998 $57,000.00 FISCAL YEAR 1999 (7/1/98 - 6/30; 99) 1. Budget $66,890.00 2. Source of Funds State Funds $40,890.00 Federal Funds $26,000.00 (CFDA No. 84.186) Total $66,890.00 Exhibit A l ofl