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HomeMy WebLinkAboutCOM 0177.036 1998-2000CL UP z C• CD O..1 � l 1 rD � O..1 Stephen K. Yamashiro Mayor March 12, 1999 Wayne G. Carvalho Police Chief James S. Correa Deputy Police Chief (9uunfg of pufunii POLICE DEPARTMENT 349 Kapiolani Street • Hilo, Hawaii 96720-3998 (808) 935-3311 • Fax (808) 961-2702 �n J U1 rl f11.� a c > -ij . w o r � The Honorable Aaron S.Y. Chung, Chairman, and Members, Council Finance Committee 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Chung and Committee Members: Attached please find the Hawaii County Police Department's budget request for Fiscal Year 1990-1999. There are two documents: a Budget Message, which is from the chief, and a Budget Narrative Supplement, which is in the format you requested. Together, they will explain our budget request in detail. If you have any questions about any part of our budget proposal, please don't hesitate to call me. Sincerely, U" WAY G. CARVALHO POL E CHIEF HAWAII COUNTY POLICE DEPARTMENT BUDGET MESSAGE 1999-2000 The Hawaii County Police Department is submitting a proposed budget for Fiscal Year 1999-2000 of $30,041,489. The amount is $355,497, or 1.2 percent, less than the $30,396,986 budgeted for Fiscal Year 1998-1999. The County Administration initially made a $2,578,597 cutback in the Police Department's original budget request and restored all but $394,827. It is our hope that all of the remaining proposed cuts will be restored by the Council. Of the $30,041,489 proposed for fiscal 1999-2000, a total of $21,858,295 (72.8%) is earmarked for salaries and wages accounts, $8,038,111 (26.8%) for other current expense accounts and $145,083 (0.5%) for equipment accounts. The salaries and wages accounts are broken down this way: $19,747,171 (90.3%) for regular salaries and wages, $1,606,950 (7.4%) for overtime wages and $504,174 (2.3%) for miscellaneous salaries and wages. By comparison, of the $30,306,986 earmarked in the current fiscal 1998-99 budget, $21,631,382 (71.2%) is budgeted in salaries and wages accounts, $8,405,379 (27.7%) in other current expense accounts and $360,225 (1.2%) in equipment accounts. The salaries and wages accounts are further broken down into $19,556,158 (90.4%) for regular salaries and wages, $1,606,950 (7.4%) for overtime wages and $468,274 (2.2%) for miscellaneous salaries and wages. In both budgets, more than 70 percent of the funds are earmarked for salaries and wages, costs that can't be reduced without laying off employees. So cuts were made elsewhere. HAWAII COUNTY z.,i,ICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 2 Prior to iterating the impacts that the administration's cutbacks will have on the Department, we would like to update you first on what we managed to accomplish during the 1997- 1998 fiscal year. Our Community Policing operations were expanded as a result of grants from the Federal government. These grants allowed the Department to assign 14 additional officers to the program, bringing the community policing contingent to 23 officers -- with several officers in most police districts. The County's matching share of these funds did not come from the County General Fund. Instead, they were provided by the Department's asset forfeiture funds accumulated from property seizures in drug cases. In an effort to provide these officers with adequate technical resources, we have sought out additional grants to purchase equipment such as computers, printers, portable radios and the like. The program has been well received by the communities served by Community Policing Officers, and it is seen as an integral part of policing for the 21st Century. Because of the program, we are witnessing an increasing involvement by community members who want to be part of the solution rather than the problem of crime. The development of partnerships between the community, other agencies and the department has proved successful in the endeavors undertaken. Community Policing has been found effective, and we believe it has contributed to the overall reduction of crime, particularly in communities served by Community Policing officers. For example, the overall number of reported crimes in downtown Hilo dropped 37 percent during calendar 1998 compared to the year before. Property crimes declined 39 percent; violent crimes, 36 percent; and minor nuisance complaints, 34 percent. HAWAII COUNTY ruLICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 3 Partially with the help of federal funds, we were able to augment our DUI enforcement efforts, including roadblocks. The increased enforcement paid off. During 1998, we arrested a record 1,056 drivers for drunk driving, a 40 percent increase over the 755 arrested in 1997. As a result, the percentage of alcohol-related traffic deaths as a percentage of the total number of fatalities dropped 11 percentage points from 43 percent in 1997 to 32 percent in 1998. In addition, the Department began a new program to identify and arrest drivers who are under the influence of drugs. The Drug Recognition Expert, or DRE, program allows specially trained officers to field test for the presence of drugs in drivers who appear impaired but test negative for alcohol. Eight DRE officers so far have gone through three weeks of rigorous training in order to learn how to detect the presence of specific illegal drugs, such as marijuana, cocaine and methamphetamine. Before the program went into effect in January, police officers had no reliable method of determining the probability that a driver was impaired by a drug other than alcohol, although illicit drugs such as cocaine and methamphetamine can impair a driver's performance as much as alcohol. The implementation of the Police and Fire Department computer aided dispatch system (CADS) project with Intergraph Public Safety is about 80 percent complete. The system was implemented on October 20, 1998, at a cost of $1,102,695.20. Like the Community Policing program, the project is funded through the Department's asset forfeiture funds through property seizures in drug cases. The project is important. It not only allows dispatchers to send police and fire vehicles instantly and directly to the scene of an emergency, HAWAII COUNTY ..,LICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 4 but it will eventually provide statistical data allowing the Department to pinpoint the allocation of resources to specific areas, such as to combat burglaries in specific neighborhoods. It also eliminates the need for dispatchers to log everything manually. The Department has begun work on procuring a Records Management System (RMS), which will be integrated into the CAD system. It is estimated roughly and conservatively that the RMS would cost $1.5 million. The RMS project, also funded through the Department's asset forfeiture funds, is essential, for it will integrate all of the Department's record keeping -- such as booking and mugging, fingerprinting and firearms registration -- into a single integrated, computerized system. As an added benefit, it will offer patrol officers instant access to police records at all hours of the day and on any day of the week. This, in turn, will make the processing of warrants more efficient and greatly aid in investigations, such as in identifying suspects and recovering stolen property. Several capital improvement projects were completed during the current fiscal year. A project to repair and replace building perimeter and parking lot lights at the Hawaii Public Safety Building Complex was completed at a cost of $27,409. A long overdue project to repair the soffits and repaint the roof of Building "A" at the Hawaii Public Safety Building Complex was completed at a cost of $203,700. Another project, to erect a radio tower at the Hawaii Public Safety Complex, was completed at a cost of $314,999. The tower is necessary to safeguard the County's emergency communications equipment. The Hawaii Public Safety Building Complex is the central link in the system, and should it go HAWAII COUNTY ��iICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 5 down, emergency communications would be cut off for Police, Fire, Civil Defense and other County agencies in the network. A project to replace the antiquated air conditioning ducts in Building "A" at the Hilo complex is currently in progress at a cost of $399,400. This project was necessary to improve the health of Department employees. It should greatly reduce or eliminate respiratory problems, thereby reducing workers' compensation claims. Negotiations are currently on-going for a 10,000 -square -foot building extension to our present cellblock, also at the Hawaii Public Safety Building Complex, Building "B". The extension, to cost a total of $3.2 million, is needed to comply with the State Legislature's mandate turning over the jurisdiction of pre -arraignment detainees from the State to the counties (Act 72 of 1995). In addition, an energy savings performance contract designed to retrofit lights in all of our buildings and to retrofit air conditioning units in the Hawaii Public Safety Building in Hilo and the Kona police station in Kealakehe is scheduled to begin this summer. The improvements should result in substantial savings in electrical costs. County Capital projects totaling nearly $5 million that have been appropriated but left unfunded are: • Police 800Mhz Conversion and Communication System -- $4,000,000. • Public Safety Complex Chain Link Fencing and Security -- $125,000. • Public Safety Complex Evidence Warehouse/Radio Shop Completion -- $650,000. • Kona Police Evidence Warehouse -- $130,000. • South Kohala Police Station Central Heating and Cooling System -- $68,000. HAWAII COUNTY �,,1,ICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 6 • South Kohala Police Station Parking Lot Expansion -- $25,000. Because of the mandated cutbacks, the Police Commission is planning for a 27.3 percent reduction, amounting to $15,000, in contracted private investigator services, which will limit the number and quality of Commission investigations and affect the ability of the Commission to review public complaints against police personnel. Effective review of public complaints is essential to maintain the community's confidence that errant police behavior will be investigated and appropriate action taken. Mileage and meal allowances for Commission members were also reduced, which will cause the Commission to cut back on visits to rural districts outside Hilo. Another reduction, of $40,000, or 44.4 percent, was made in the Special Operations Fund. The reduction will cut in half the Department's special investigations and will seriously reduce its ability to utilize special and unique investigative techniques to infiltrate organized criminal activities and could result in life-threatening situations. Field operation units rely on intelligence gathered from special operations, and this reduction may affect the safety of officers. It will also affect the Department's ability to pursue successful prosecution against high-level organized crime figures. In addition, a total of $25,000 was cut from the Hilo and Kona Criminal Investigation Divisions. This again reduces the Department's ability to conduct special or covert investigations in East and West Hawaii and reduces its ability to infiltrate criminal organizations involved in gambling, prostitution, drugs and cockfighting and identify and apprehend key organizations leaders. HAWAII COUNTY SLICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 7 The training account was reduced by $5,000, or 6.3 percent, which will result in police officers' not being fully trained in new investigative techniques and developments to keep abreast of new policies, procedures and technology that may be critical in solving crimes and in successful prosecution. Defense attorneys are becoming more advanced and complex in their use of technology, and law enforcement must meet their challenge through more training. Well-trained officers reduce the Department's liability because an officer's improper action may be directly attributed to a lack of training. Dispatchers, too, need continual training in radio communication techniques as well as training in new hardware to prevent potential liabilities. A cutback of nearly 60 percent in equipment purchases has forced the Department to defer the replacement of old equipment, such as computers and traffic radar and office equipment such as chairs, fax machines and file cabinets. This, in turn, will lead to increased repair, maintenance and service costs. Our microwave radio sites will be adversely impacted and more susceptible to failure because the purchase of batteries and battery chargers needed in case of power failure will also be deferred. The equipment at these outlying sites is also antiquated and needs to be replaced. Cutbacks total $91,705 in funding for postage and freight, telephone, printing, miscellaneous contract services, refuse disposal, fuel and lubricants and miscellaneous materials and supplies. Among the effects are that the Department will have to utilize police vehicles to transport supplies to our county districts instead of hiring a trucking firm. The cuts will also cause delays in communication, as we will have to scrutinize outgoing mail and parcels and try to batch them before sending them out. We may have to defer installing new HAWAII COUNTY ,jl,ICE DEP BUDGET MESSAGE 1999-2000 PAGE 8 telephone lines, eliminate of some maintenance agreements for office equipment and slow progress on microfilming reports to free up records storage space. We may also have to rely on other County agencies such as Parks and Recreation or Public Works to remove our trash, since we will not be able to afford any increases in bids to remove trash from our stations. A reduction in fuel and lubricant funding may force the Department to curtail transportation costs at a time when service calls are increasing, thereby increasing mileage traveled, especially in rural districts that cover vast areas. In summary, the cutbacks will: • Require the Department to curtail private investigator services for Police Commission investigations as well as cut back on Commission visits to rural districts outside Hilo. • Require the Department to cut back in criminal investigation surveillance activities through a $44,000 cut in the Special Operations Fund, a $20,000 cut for the Hilo Criminal Investigation Division and a $5,000 cut for the Kona Criminal Investigation Division. The decreased surveillance of organized crime will likely encourage organized criminal activities to increase, and it may affect the safety of police officers. • Force the Department to reduce training, which means officers will not be fully trained in new investigative techniques and developments to keep abreast of new procedures and technology frequently critical in solving crimes and in prosecution. • Cause the Department to defer the replacement of old equipment, leading to increased repair, maintenance and service costs. HAWAII COUNTY .,LICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 9 • Possibly cause the Department to curtail transportation costs, affecting its ability to respond to service calls in a timely manner, especially in the rural districts covering large areas. Before the administration restored most of the funds originally cut from the Police Department's proposed budget, the cuts amounted to 8.5 percent, or $2,578,597. The original cutbacks would have made it impossible for the Department to maintain current services, particularly in our efforts to help our young people by offering alternatives to drug abuse, gangs and violence. We were forced to take a hard look at our operations and programs and reduce or eliminate worthwhile programs. To comply with the original cutbacks, we proposed elimination of HI -PAL (Hawaii Isle Police Activities League) and D.A.R.E. (Drug Abuse Resistance Education) programs, which would have more than likely affected the number of crimes committed by juveniles. Juveniles who have large amounts of free unstructured time on their hands and who aren't exposed to role models are more likely to become involved in the illicit drug subculture. Drug abuse initiates a vicious cycle of criminal behavior and in many cases leads to a life of crime. Not only is drug abuse itself illegal, but it creates a need for cash in order to feed the illegal drug habit. Since the addict is usually unreliable and can't find employment, he or she turns to property crimes such as theft and burglary in order to raise money. Property crimes may escalate into violent crimes as drug -addicted individuals become more and more enmeshed in the world of crime. HAWAII COUNTY PuLICE DEP BUDGET MESSAGE 1999-2000 PAGE 10 The D.A.R.E. program provides drug abuse and violence prevention education to nearly 5,300 elementary, junior and senior high students each year. Elimination of the program would have lessened drug resistance education of Big Island students and may give a message to juveniles that our drug resistance program is not that important. The elimination of the HI -PAL program would have resulted in reduction of positive extra -curricular activities for our young people, many of them "at -risk." Minors would have had substantially fewer organized supervised sports and social activities to attend and their involvement with youth gangs may increase. HI -PAL focuses on reducing drug use and gang activities and promotes positive interaction between juveniles and police. In 1998, it served 6,319 children. Other public or private agencies may be able to duplicate these programs, but on nowhere near the scale that the Department has been able to and not with the type of supervision and respect we are able to command. Funding was originally cut for positions to man the pre - arraignment cellblocks in Hilo and Kona. Because of the privatization issue resulting from Konno vs. County of Hawaii, the County has entered into an agreement with SHOPO to eliminate the private contracting of security guards for our cellblocks in Hilo and Kona. Without additional funding to hire officers to man the cellblocks, we would have had to take uniformed patrol officers off the streets to perform this function around the clock at both cellblock locations. Fortunately, however, the administration found the money to fund the positions. A better and long-term solution to housing pre -arraignment detainees would be to return jurisdiction over them to the State. Thanks to the efforts of County Councilman James HAWAII COUNTY 4.,i,ICE DEPARTMENT BUDGET MESSAGE 1999-2000 PAGE 11 Arakaki and other Council members and the County Administration, the State Legislature was considering bills for the State to take back jurisdiction over pre -arraignment detainees. The legislation, however, failed to pass either house by the March 11, 1999, crossover deadline. It is still alive and can be considered during the next session of the Legislature. Because the OCE portion of the budget ($8,038,111) is only one-fourth of the Department's total budget and two-thirds of that is tied up in fixed costs, we had no other alternative but to look at our salaries and wages accounts for other areas of reduction. Without jeopardizing "warm bodies," we had concluded that the only alternative would be a major reduction in our overtime account. Not being able to pay for overtime, however, would have only added to the County's liability in compensatory time hours, which would eventually have had to be paid, probably at a higher rate with the increase of employees' pay. It would have also created morale problems among officers and civilian employees. Processing of reports would have been delayed, which in turn would have resulted in problems with on-going investigations and timely prosecution. Officers could well have been unprepared for court appearances, which could have resulted in being set free. The processing of court documents such as temporary restraining orders and warrants would have been delayed, and there would have been a delay in police response to routine non -emergency calls for service. Failure to make cash payments would have become an issue with HGEA employees who are entitled to receive cash payments for overtime performed, if desired, as per their contract. Fortunately, the administration has proposed a way to fund many of the Department's worthwhile programs and operations HAWAII COUNTY .. ICE DEP BUDGET MESSAGE 1999-2000 PAGE 12 and restored most of the cutbacks. We are grateful for the administration's restoration of funds and urge the County Council members to give serious consideration to approving the proposed bond sale. The Police Department fully realizes the current state of the economy in Hawaii and on the Big Island in particular. It understands the necessity of tightening its belt until the economy improves. However, the Police Department -- like the Fire Department and the Civil Defense Agency -- is a core agency of county government. Our missions are to protect the public against criminal activity, against major accidents such as traffic collisions and fire and against natural disasters. Our services are basic and essential to the operation of government and society. 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