HomeMy WebLinkAboutCOM 0177.158 1998-2000 5~ ~ 1
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Stephen K. Yamashiro 14 H~ 9 2 ~ ~~(`f i
Mayo. - ,}iro A~Mnada
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'CLERK
iAWAII
DEPARTMENT OF PUBLIC WORKS -
25 Aupuni Street, Room 202 • Hilo, Hawnii 96720-4252 _
(808)961-8321 • Fax (808)961-8630
Memorandum
TO: J. Curtis Tyler, III, Council Member, County Council _
THRU: Jiro A. Sumada, epu Chief Engineer -
~(J2 L.
FROM: Walter R. Lucas, Automotive Equipment Superintendent, Automotive Division
DATE: May 11, 1999
SUBJECT: Mass Transit Agency Expenditures
This is in reference to your May 5, 1999 request for fuel quantities and costs which our Department
provided for Mass Transit.
Attached is a summary of charges for Transit vehicles. The costs aze broken down by project code (an
agency's numeric code as assigned by Automotive). Project Codes 29 and 30 represent all of Transit's
buses and vehicles. The shaded cells represent costs absorbed by Automotive.
Also attached is a copy of a mutual agreement between the affected agencies. Project Codes 33 and 65
represent twelve (12) vans that were purchased by Transit, but are in use by Parks and Recreation-
Coordinated Services. These costs aze also on the summary of charges form. The shaded cells represent
costs absorbed by Automotive; the non-shaded cells represent costs chazged to Coordinated Services.
Currently for FY 1999-00, Automotive's 1411 budget is as follows:
010-181-5181.52-109 Equipment Repairs/Maint $ 42,750
010-181-5181.52-218 Fuels & Lubricants $654,470
010-181-5181.52-228 MV/Hvy Equip Parts/Supp $114,600
Should you have further questions, please contact the Automotive Division at 961-8548.
WRL:Is
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COUNTY OF HAWAII
DEPARTMENT OF PUBLIC WORKS
AUTOMOTIVE DIVISION
630 E. Lanikaula St. Hilo, HI 96720
Memorandum
TO: Julie Tulang, Deputy Director, Dept. of Pazks & Recreation
Harold Bugado, P&R-Coordinated Services
Tom~Br~own, Mass Transit
FROM: LesGB B'otelho, Acting Automotive Equipment Superintendent
DATE: May 12, 1998
SUBJECT: CSE BORROWBVG TRANSTT VEHICLES
This is a follow up to our April 30, 1998 meeting. This also supersedes Walter Lucas' April 9, 1997
memo on the same subject. The following conditions apply only to these 12 vehicles:
CH 1052 CH 1099 CH 1109 CH 1112
CH 1097 CH 1100 CH 1110 CH 1122
CH 1098 CH 1108 CH 111 I CH 1123
and these two (2) Project Codes:
PC 33 P&R-CSE
PC 65 Transit-Special
For FY 1997-98:
FueULube: Automotive will be responsible for all fueUlube costs.
CSE will use PC 65 when charging fueUlube to Automotive. If PC 33 is
used, CSE's account will be chazged.
Parts: CSE will be responsible for all parts purchases.
Repairs: Repairs should be done by Transit's mechanics.
However, if Transit is unable to repair (i.e., A/C work, unavailability, etc.)
and with Transit's approval, CSE may bring the vehicle to Automotive. In
such cases, CSE will use PC 33 and will be charged for the repairs.
May 12, 1998
Page 2
For FY 1998-99:
Fuel/Lube: Same conditions as listed for FY 1997-98.
Parts: CSE will be responsible for all parts purchases until monies are exhausted.
(CSE will notify Automotive if this occurs.) If necessary, Transit will be
responsible for all parts purchases up to $7,000 or until monies are
exhausted. (Transit will notify Automotive if this occurs.) If necessary,
Automotive will be responsible for parts purchases for the remaining FY.
Repairs: Same conditions as listed for FY 1997-98 with the following exceptions:
PC 65 should be used on all repair orders. CSE's accounts will be billed first
until all monies are exhausted. (CSE will notify Automotive if this occurs.)
If necessary, Automotive will absorb costs for the remaining FY.
For FY 1999-00 and until reviewed/revised•
FueULube: Same conditions as listed for FY 1997-98.
Parts: Automotive will incorporate parts costs to its budget. CSE and Transit's
budgets should decrease accordingly.
Repairs: PC 65 should be used on all repair orders. Automotive will incorporate
repair costs to its budget. CSE and Transit's budgets should decrease
accordingly.
A~j vehicle replacements will be done by CSE.
I strongly recommend that CSE's fuel/tube monies saved (as a result of Automotive absorbing these
costs) should be transferced within your division to cover any additional parts or repair costs.
Should you have furtltier questions, please call our office at Ext. 8548.
LB:Is
cse-tra2.doc
xc: DEP
ADM
0`_~-Oc-199? ll~l~lahl FROhI COH LEGISLHTI~~E HUL~ITOR TO 93~3h5e97 P.03
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Tel: (808) %1-8273
LURTIS TYLER, III
Cauneitr~nve. Fax: (808) 969-3291
iY~-
.-a.~•
COUNTY COUNCIL
county of Hawwii
Hawaii County Building
25 Auyuni Street
Hilo, Ha:oaii 96720
May 5, ]999
TO: MA. JIRO SUMADA, DEPUfYEN'GINEER
DEPARTMENT OF PUBLICt WO S
FROM: J. CURTIS TYLER., III
COUNCIL MEMBER
At the recent Special Finance Committee meeting, Mr. Tom Brawn, Mass Transit
Assistant reported that the fuel costs for busses under his jurisdiction were being paid by
the Department of Public Works. Apparontly, tlris practice has been going on for sevael
years. I asked that the agency provide me with information as to the volume and cost of
this fuel, and, laver, I followed up with a telephone call to Mr. Mike Cochran, Transit
Operations Administrator, as a reminder. To date 1 have received no response to my
inquiry.
For this reason I am writing to ask you to provide me with information on the amounts
and vests of fuel which your department provided to Mass Transit for fiscal year 97/98
and year-to-dart for this fiscal year. In addition please provide me figures for next fiscal
year. Please include any applicable account numbers.
In addition to fuel please provide me with details, including cost information, on any
other Mass transit Agency expenditures which your department has provided since 1996.
Since rho request information is relevant to the current budget, I would appreciate a
response at your earliest convenience. Thank you for your help and I look forward to
healring from you soon.
77-6399 Naiani St., Stite 1-A Kailua-Kona, Hawaii %740 Kona Telepha~ne: (808) 326-5684 Fax (808) 326-5697