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Home My WebLink AboutCOM 0206.004 2014-2016Aaron S. Y. Chung r! ?!x. Telephone: (809)961 -8272 Councilmember - 1a Facsimile: (909) 961 -8912 Council District 2 a E mail: Aaron. Chung@hawai i county _gov HAWAII COUNTY COUNCIL Office oflhe County Clerk Cotmly o/ Hmval'i 25 Aupunl Street Hilo. Haw all 96720 Date: April 15, 2015 'fo: Dru Marro Kanuha, Council Chair and Members of the Hawaii County Council Prom: 'Aaron S. Y. Chung, Council Member Alawai`i County Council Re: Proposed Amendments to Resolution No. 126 -15 a 9 to �s CD N Attached please find proposed amendments to Resolution No. 126 -15, relating to organic waste diversion operations. The proposed amendments are illustrated below in Ramseyer format with respect to the contents of Resolution No. 126 -15 (material to be deleted is bracketed and stricken; material to be added is underscored). I. The fifth whereas clause shall be amended to read as follows: "WHEREAS, the new contracto will IaeeepeI be designed for the purpose of diverting greenwaste generated from county recycling and transfer stations, landfills and other private entities and sources. The types of organic material will include, but not be limited to greenwaste, paper, food compostable plastics, and untreated wood pallets: and" 2. 1 he seventh, eighth and ninth whereas clauses shall be amended to read as follows: "WHEREAS, [the] each new organic waste diversion procurement will [seliei the - casts] include a proposal for providing [a] an in- vessel (closed system) compost erear.tion __e component for ''th° -- ��_] [...�,.�] organic materials generated from [the Past l4aw i'i n.....,_ ies Facility. The t..-.,. nst.a f& _ ____ _ generated be used for a.t. expansion ,.C,.,.. ani. diversion 6 paper, food and eampost"'' e ° a es] specified island sources; and Hawaii County Is An Equal Oppornmin, Provider And Employer Cl CD I Co Z yC _1 r, nx Eo" m, 206.4 Ref. is C.flk L v Ref. Date 'APR 1 2 1� Dru Maine Kanuha, Council Chair and Members of the Hawai'i County Council April 15, 2015 Page 2 WHEREAS, the high equipment and operations start-up costs[, that are estimated between $500,000 to $ ,] justify a multi -year commitment to recoup costs and secure reasonable terms for equipment financing. A multi -year commitment also provides the County the most favorable opportunity for competitive bids: and WHEREAS, it is in the County's best interest to contract for the operation of one or more organic waste diversion sites based on an initial multi -year agreement not to exceed [feuf -(4)] ten 10 years[ The contract _erica will msluae .u_.. (3) ears of apefatieRs ° °a up to ene (1) yea -], with two five (5) year renewal options, provided that the contract may include an additional one (1) year to the initial term for site preparation and mobilization & demobilization[. The agreement will _fe ide the option to extend fef up to ove (2) additienal one (1) year l: and" 3. The enacting clause shall be amended to read as follows: "NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that in accordance with Article X. Section 10 -11 of the Hawaii County Charter, the Mayor is hereby authorized to enter into [a four (4) ye earitrao ] one or more ten (10) year contracts with two five (5) year renewal options, for services of furnishing and implementing green waste collection sites in West Hawaii and /or East Hawaii for the Department of Environmental Management and that sufficient funds be budgeted in future fiscal years to cover the anticipated obligation of the County under the terms of the agreement. The agreement shall include an in- vessel composting component; may include an additional one (1) vear to the initial term for site Preparation, mobilization and demobilization: and provide that all on -site improvements shall belong to the Countv upon the expiration of the contract period." 4. An additional enacting clause shall be added to read as follows: "BE IT FURTHER RESOLVED that this authorization shall remain in effect for fifteen (15) months from the adoption of this resolution." A draft copy of Resolution No. 126 -15, Draft 2, is attached with these amendments incorporated. ASYC Art. RESOLUTION AU'T'HORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF A MULTI- FISCAL YEAR AGREEMENT FOR FURNISHING ORGANIC WASTE DIVERSION OPERATIONS IN WEST HAWAII AND EAST HAWAII FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT WHEREAS, the County 2009 Integrated Resources and Solid Waste Management Plan identified that 54% or 114,000 tons of the waste disposed at County landfills were organic materials that could be recycled, thereby preserving valuable landfill space; and WHEREAS, the County established in 2013 organics diversion operation sites referred to as the West Hawaii Organics Facility adjacent to the West Hawaii Sanitary Landfill and the Fast Hawaii Organics Facility adjacent to the Hilo Sanitary Landfill where greenwaste and untreated wood pallets are processed into mulch; and WHEREAS, the County has an existing organics diversion contract that will expire on December 31, 2015; and WHEREAS, the County is developing a new procurement to replace the current contract for the operation of the West Hawaii Organics Facility and the East Hawaii Organics Facility; and WHEREAS, the new contract(s) will be designed for the purpose of diverting greenwaste generated from county recycling and transfer stations, landfills and other private entities and sources. The types of organic material will include, but not be limited to, greenwaste, paper, food, eompostable plastics, and untreated wood pallets; and WHEREAS, the new procurement will solicit the costs for providing treatment of the mulch for invasive species before being distributed to the public at the East Hawaii Organics Facility; and WHEREAS, each new organic waste diversion procurement will include a proposal for providing an in- vessel (closed system) compost component for organic materials generated from specified island sources; and WHEREAS, the high equipment and operations start -up costs justify a multi-year commitment to recoup costs and secure reasonable terms for equipment financing. A multi -year commitment also provides the County the most favorable opportunity for competitive bids; and WHEREAS, it is in the County's best interest to contract for the operation of one or more organic waste diversion sites based on an initial multi -year agreement not to exceed ten (10) years, with two five (5) year renewal options, provided that the contract may include an additional one (1) year to the initial term for site preparation and mobilization & demobilization; and WHEREAS, Article X. Section 10 -11 of the County Charter requires that any contract, lease or other obligation requiring payment of funds from the appropriations of a later fiscal year or more than one fiscal year be approved by resolution; and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that in accordance with Article X, Section 10 -11 of the Hawaii County Charter, the Mayor is hereby authorized to enter into one or more ten (10) year contracts, with two five (5) year renewal options, for services of furnishing and implementing green waste collection sites in West Hawaii and/or Gast Hawaii for the Department of Environmental Management and that sufficient funds be budgeted in future fiscal years to cover the anticipated obligation of the County under the terms of the agreement. "I -he agreement shall include an in- vessel composting component; may include an additional one (1) year to the initial term for site preparation, mobilization and demobilization; and provide that all on -site improvements shall belong to the County upon the expiration of the contract period. BE IT FURTHER RESOLVED that this authorization shall remain in effect for fifteen (15) months from the adoption of this resolution. BE IT FINALLY RESOLVED that the County Clerk shall forward a copy of this resolution to the Mayor, the Director of Environmental Management and the Director of Finance.