HomeMy WebLinkAboutCOM 0143.006 2014-2016KAREN EOFF
Chairperson
VALERIE T. POINDEXTER
Vice Chair
April 15, 2015
TO:
HAWAII COUNTY COUNCIL
County of Hawai `i
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
Dru Mamo Kanuha, Council Chair
and Members of the Hawaii County Council
AARON S.Y. CHUNG
MAILE "MEDEIROS" DAVID
GREGGOR ILAGAN
DRU MAMO KANUHA
DENNIS "FRESH" ONISHI
DANNY PALEKA
MARGARET WILLE
FROM: Karen Eoff, Chair
Committee on Finance
SUBJECT: Department of Public Works' Presentation Material;
Departmental Budget & Program Reviews for Fiscal Year 2015-2016
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The purpose of this transmittal is to submit material to be presented by the Department of Public
Works during Departmental Budget and Program Reviews for the Operating and Capital Budgets
for fiscal year 2015-2016.
This material was received by our office from the Department of Public works on April 15, 2015.
This presentation will take place during the Special Meeting of the Finance Committee on
Wednesday, April 22, 2015.
Thank you.
KE/wb
Attachment: Department of Public Works' Presentation Material
Comm. No KJ• (D
Ref. 7o: S C�
Hawai `i County is an Equal Opportunity Provider and Employer
The Department of Public Warks
FY 2015-2016
Operating Budget
April 22, 201 5
Mission Statement
Working together as ONE to improve
the quality of service for the health and
safety of our Big Island ' Ohana.
2
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AUTOMOTIVE
DIVISION
Draan-IZ2
ADMINISTRATION
(Community Outreach and Information, Clerical Support,
Department Coordination, Fiscal Coordination, Human Resources)
BUILDING �01 ENGINEERING
DIVISION DIVISION
i
HIGHWAY
MAINTENANCE
DIVISION
TRAFFIC
DIVISION
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Administration ■
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Community Outreach and
Information
Clerical Support,
Department Coordination,
Fiscal Coordination,
Human Resources, and
H 6 n1a u n a u S p i
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Repair and maintenance of
County vehicles and
equipment, fuel purchases
and distribution.
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Buildinq Inspection: Regulatory enforcement of
building, electrical, energy, plumbing, sign, & outdoor
lighting codes to ensure construction is energy
efficient and meets minimum standards to safeguard
life, health, property and public welfare.
General Services: janitorial and landscape maintenance
for various County facilities islandwide.
Repair and Maintenance: Carpentry, electrical,
painting, plumbingg and contract services for various
County facilities islandwide.
Parking Control (Hilo): Parking control and
enforcement of regulations at the Hawaii County
Building, Aupuni Center and Hilo Downtown .
Design and En ineerin
program management or
islandwide
Capital improvement project
various County facilities
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(construction 85% complete),
- - ---------
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North//
Kona ~
South Kona
Phase
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County ofHawaii
m
Significant Activities
Planning/Design and ROW Projects
Komohana Street Reconstruction - Design Phase*
Nani I<ailua Extension -- Planning Phase
Alii Drive Shoulder Improvements - ROW Phase*
Mamalahoa Highway Improvements (Waimea) - Design Phase*
Lako Street Extension - Design Phase*
Manowai`opae Homestead Road Improvements - Design Phase*
I<amehameha Ave Reconstruction Phase 2 - Design Phase*
-; Indicates projects optimizing engineering resources by utilizing in-house design
10
Significant Activities
Planning and Design Projects
► Kaumana Drive Drainage Improvements (NRCS) - EA ongoing
► Ali'i Drive Culvert Replacement - Design Phase
► Kawailani /`Iwalani Street Improvements, Phase 2 - Design on-going
► Mamalahoa Widening (Waimea) - Planning Phase
► Ali`i Highway - Completing Data Recovery, EIS Reevaluation
► Kuakini Highway Widening - EA ongoing
Waianuenue Avenue Safety Improvements - Planning Phase
-; Indicates projects optimizing engineering resources by utilizing in-house design
11
Significant Activities
Construction Projects
Kamehameha Ave Reconstruction - Construction on-going*
► La`aloa Avenue Improvements, Phase 2 - Construction on-going*
► Kapi`olani Street Extension - NTP March 23, 2015
► Hokulia Bypass Road-- Construction on-going*
. Kaiminani Drive Reconstruction, Phase 2 - Construction on-going*
► Manono Street Bike Lanes -Construction on-going*
South Kona Drainage Improvements - Pending NTP*
Indicates projects optimizing engineering resources by utilizing in-house
construction management
12
Chapter 20 - article 2: Clearing Occupied
and Unoccupied Lots (a.k.a. Unsafe Flora)
Although the Code regarding unsafe flora already existed for
"Unoccupied" lots, it was revised by the County Council on
11 /06/2013 to include "Occupied" lots. Newspaper coverage at
the time then brought it to the public's attention. And although
the target of the ordinance was the Albizia tree, any specie of tree
can be considered.
To date, we have 190 cases on file regarding unsafe flora of which
66 were considered "not unsafe," 37 situations where the tree(s)
was cut down, 59 currently under investigation, and 28 cases
where we have issued a Notice of Violation and/or are in the
process of serving the land owner.
The Process of Investigation and
Removal of Unsafe Flora
After a concern or complaint is received, an inspector is directed
to investigate and report on the suspect tree(s).
Based on set criteria, the inspector will report (to an engineer)
his/her determination of not unsafe or unsafe flora.
If not unsafe, the engineer will respond to the complainant in
writing that the tree(s) is not unsafe as define by code.
If unsafe, the engineer issues a notice via certified mail that the
inspected tree(s) pose an imminent danger and shall be removed.
If not removed by the landowner, the engineer issues an order of
violation which states that the County may proceed to clear the
lot of unsafe flora at the expense of the owner.
The collection of any expense that has been unpaid for the
clearing shall be a lien on the property.
,C tly for the Puna area, it takes approximately eight months
to prove ection report from the receipt of a complaint.
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Highway Mainten
Repairs & maintenance of:
Roads: Over 970 miles, pot hole
repair, resurfacing
Roadsides: Sidewalks, guardrails,
grass cutting, tree trimming
Over 2,100 drywells/culverts
Roads -in -Limbo
Bridges
Training' Heavy
equipment, safety
Emergency response
16
IV 1':1
.............
Highway Maintena
Road Resurfacinq
mar,
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Wainaku Bridge Sidewalk — ""After"
Highway a
Roadside Maintenance - Grass Cutting
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Prevent deterioration of structures
by repairing within six (6) months
Maintena'"n''Ic''
�G yi Highway
Roads In Limbo Im rovements
W.
Highway Maintenance Division
HEAVY EQUIPMENT TRAINING &
IMPROVEMENT
(Entire Dept of Public Works)
Driver Training
CDL Class A, Non -CDL Class 3 & 4
Equipment Operator Training
All series
Includes 2 week performance evaluations
Forklift Training
23
Highway Mainte
SAFETY TRAINING & IMPROVEMENT
(Entire Dept of Public Wof-k--s)
Personal Protective Equipment (PPE)
Slip/Fall Protection
Ergonomics/Lifting Techniques
Electrical Safety
HazCom/HazMat
Work Zone Safety
Machine Escort
First Aid —CPR and AED
24
Highway Mainte
Emergency and Disaster Res
nse
Traffic Di
Installation, operation
and maintenance of all
streetlights, traffic
signals, traffic signs
and markings, and
other traffic control
devices.
Traffic Safety and
education.
......................
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Residential
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Department Responsibilities
• Engineering functions for county infrastructure;
• County building construction and inspection;
• Permits, code regulation and compliance;
• Public facility improvements, maintenance, and repair;
• Public highways, bridges, streets, and sidewalks;
• Traffic control devices, streetlights, and traffic education;
• County vehicle and equipment fleet maintenance and repair;
• Contracting, construction and inspection of County
projects, except Department of Water Supply projects;
• Emergency response;
_Flood Control
Operating !
A
Total Budget: $45,149,971
Beautification,
General,
$15,815,580
29
General Fund by Function
Flood
$15,815,580
Control
Administra-
tion
1,512,129
10%
30
General Fund by Expenditure Type
$15,815,580
Other Contmrt
Services
$121,210
1%
31
HIGHWAY FUND BY FUNCTION
FY15-16
$ 29,197,791
Traffic, 7,688,017, 26%
Public Safety: Disaster &
Emergency, 355,000,
1% Pension & Contributions
, 4,144,000, 14%
CIP Road Projects,
3,500,000, 12%
Highway Maintenance ,
12,510,774,43%
op
Roads in Limbo,
1,000,000,4%
32
Highway Fund by Expenditure Type $29,197,791
Misc/Other,
8,999,000,31%
Equipment,
1,935,900,7%
Operations,
8,558,102, 29%
Salaries & Wages,
9,704,789,33%
Salaries & Wages
Operations
Equipment
Misc/Other
33
Operating budget - General Fund
Division
FY 14-15
FY 15-16
Change From
FY 14-15
% Change
Administration
1,674,724
1,512,129
-162,595
-9.71%
Building
6,844,586
7,051,416
206,830
3.02%
Engineering
1,956,096
17956,478
382
0.00%
Automotive
516941196
47965,557
-728,639
-12.80%
Flood Control
3307000
3307000
0
0.00%
TOTAL
1694999602
1598159580
-6849022
-4.15%
34
Administration division
Potable Water Spigot Program
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$159000
$10,000
$ 5,000
$0
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FY 13-14
FY 14-1 5est
35
Automotive Division
- Automotive & Equipment Fleet
Fleet Inventory
❑ Light (Sedan, Pick-up, SUV)
■ Heavy (Tractors, Mowers,
n,imna,rs, Dozers)
laneous (Trailers,
!rs, Generators)
a
18
16
14
12
10
8
6
4
2
C
Fleet Age
❑ Hawaii County
■ Nationwide - Government
Light Heavy Miscellaneous
36
Automotive Division
-Fleet Age Sampling
.Heavy
Year INEELuipment
-.
-
Ford F1 50
Mileage_
CHI 545 -
1986
Truck
2149690
CHI 566 -
Ford F8000
1987
Dumper
2059414
CHI 589 -
Ford F1 50
Pettibone -
1988
Truck
2379032
CH2600 -
700E -
Cat 973 Tractor
1988
Chevrolet Van
2349523
CH 1614 -
GMC Truck
1989
Dumper
1849159
.Heavy
Year INEELuipment
ON
AL
801 E -
John Deere
1974
Tractor
49987
922E -
1978
Clark Lift Truck
2981 1
220E -
Pettibone -
1982
Mercury Forklift
99523
700E -
Cat 973 Tractor
1988
Loader
59992
108E -
1989
Case 621 Loader
109748
37
building Division
Administers and enforces the building, plumbing, and
electrical codes.
The various codes exist to protect life and property.
Coordinates multi -agency (County, State) review of residential and
commercial construction plans.
Provides inspections of permitted construction projects to ensure
it is being built according to the approved plan(s).
Works with design professionals and contractors for construction
of safe structures for our island community.
building Division
Building Permit Process Enhancement
Initiative: 1 SL Round Application Submission =Process Time < 20 days
I
Process Time (days)
ff�
Permits Evaluated
I
Processed %
ff�
Permits Evaluated
I
Processed
PT < = 14
5,211
50.7
6,388
62.3
14 < PT < = 28
2,642
25.7
2,086
20.4
28<PT<=42
1,231
12.0
737
7.2
PT > 42
1,189
1 1 .6
990
9.7
Total
10,273
100.0
10,201
100.0
building Division
Permit Plan Reviews
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
2010-11 Actual 2011-12 Acutal 2012-13 Actual 2013-14 Estimate 2014-15 Estimate
bd Building
W Electrical
LJ Plumbing
building Division building Inspection
Permits Issued
14,000
53
12,000
10,000
57
50
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su
N N
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CD
N CD
O Sign
r1 Plumbing
■ Electrical
N Building
50
55
8,0002,0
�
71
1,749
6,000
3,821
4,000
4,83!
2,000
3,039
i
3,258
0
n N
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su N
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N CD
O Sign
r1 Plumbing
■ Electrical
N Building
building Division
building
1 ,084
Inspection
Building Permits Issued
by
District
FY 2013-14
1
Puna
1 ,084
$899173 9308
$3179267
2
S Hilo
1 ,068
$107,260,935
$3929432
3
N Hilo
65
$699389922
$249677
4
Hdmdkua
137
$12,567,422
$479214
5
N Kohala
141
$20,057,449
$549953
6
S Kohala
611
$70,836,967
$2089467
7
N Kona
1 9319
$292,103,860
$6759974
8
S Kona
197
$29,1 70931 1
$869803
9
Kau
175
$1 1 ,190,781
$489638
49797
$639,293,955
$1 98569425
building Division
Permit Fees
$2,500,000
$2,000,000
$1,500,000 $1,901
$1,000,000
$500,000
$0
$2,275
1,686,397
N N N
N 1 + N
W
D
D h �
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03
$2,600
$2,200
$142,419
$135,000
$345,492
330
$1,732,789 $1,700,000
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N Sign
-A Plumbing
W Electrical
W Building
building Division
Permit Inspections
14,000
12,000
10,000
8,000
6,000
4,000
2,000
Col
2010-11 Actual 2011-12 Acutal 2012-13 Actual 2013-14 Estimate 2014-15 Estimate
I Building
Electrical
A Plumbing
Building Division
Code Development and Enforcement for Protection of Life and Property
Hoopuni Street Resident Roof Torn during 12/30/14 storm
45
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building Division
Initiatives
Capital Improvement Projects
Haihai Fire Station, Bid Advertisement Summer 2015, Construction 18
Months, Estimated Cost $7,700,000
Mass Transit Agency Baseyard and Maintenance Facility, Bid Advertisement
Summer 2015, Construction 12 Months, Estimated Cost $6,800,000,
pending additional funding by COH.
COH Radio System P25 Upgrade, 3 New Radio Tower Sites, Construction 8
Months, Estimated Cost $4,000,000, pending funding by COH.
Office of the Prosecuting Attorney at West Hawaii Civic Center, Construction
18 months, Estimated Cost $9,600,000, pending funding by COH.
DPW Facilitie-s77flYN11&j&12liance and Improvements, Ongoing
building Division Capital Improvement
Projects
Project Prior County Federal
6L Funds
AC -A
idr
1 DPW Facilities ADA Compliance
7,420
750
9,670
4 DPW Facilities Renovation
8,637
600
14,237
9 DPW Facilities Repair and Maintenance
15,128
2,000
27,128
10 DPW Facilities Hardening
2,279
800
3,879
11 DPW Facilities Hazardous Materials
1,828
100
2,648
Mitigation
15 DPW Facilities Energy Efficiency
4,743
1,300
11,043
Total Estimated Project Cost includes prior and future year
funding (in thousands)
engineering Division
- Capital Projects Construction Values
$70.00
c
0
$60.00
$50.00
$40.00
$30.00
$20.00
$10.00
M
--O--FEMA fFHWA County
08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16
(est) (est)
Fiscal Year
Engineering FY 13-14 Projects
�41onstruction Completed Amount
Saddle Road Repair (MP 9.4) $877404
Emergency Culvert Repair at 42-1901 Pohakea Mauka Road
Kilauea Avenue Resurfacing, Phase 3
Reed's Island Bridge Rehabilitation
$ 360,000
$848,947
$6,392,990
50
Enaineerina FY 14-15 Prolects
,-Construction Completed
Ponahawai Street Resurfacing (Kamehameha Avenue to I<apiolani St
Mauna Loa Drive - Tropical Storm Iselle Damage
I<aalaiki Road Low Water Crossings - Tropical Storm Iselle Damage
Analio Place Culvert Repair
I<awailani Street Improvements, Relocation of Hawan Telcom Lines
Laaloa Avenue Extension Project - Phase
I<aiminani Drive Roadway Improvements
Laaloa Avenue Extension Project - Phase 2
$17207,803
$61,000
$257,500
$234,545
$993,175
$7,788,300
$9,808,500
$4,456,145
51
Engineering FY 14-15
W,MM, Zonstruction!
I<amehameha Avenue Reconstruction, Wailoa to Ponahawai Street $13,163,2 3 5
Manono Street Improvements, Lanil<aula Street to I<el<uanaoa Street $5,075,546
I<apiolani Street Extension - Lanil<aula to Mohouli Street $13,619,95 3
I<aiminani Drive Roadway Improvements - Phase 2 $16,946,770
Mamalahoa Highway Bypas Road $14,844,679
Napoopoo/Mamalahoa Highway Intersection Improvements $13,143,764
South Kona Drainage Improvements $210,000
52
Engineering Projects FY 15-7
Design/Planning •
Kilauea-I<eawe Street Resurfacing (Ponahawai to Waianuenue)
Komohana Street Reconstruction (Waianuenue to I(ul<uau)
Manowaiopae Homestead Road Improvements (Laupahoehoe)
Alii Drive Culvert Replacement
Mamalahoa Hwy Widening, Mud Lane to Mana Road
Mamalahoa Hwy Improvements (Kamamalu St to Iona Court)
Hwy 132 Guardrail Replacement
Waianuenue Avenue Improvements, Rainbow Drive to AI<olea Road
Kual<ini Highway Widening, South of Hualalai Road
$4,750,000
$4,000,000
$ 500,000
$11,000,000
$ 8,000,000
$ 3,000,000
$ 300,000
$10,000,000
$ 50,000,000
53
Engineering Projects FY 15-7
I<awailani/Iwalani/Pohakulani Intersection Improvements
Alii Drive Shoulder Improvements
Nani I<ailua Extension
Alii Drive/Lunapule Traffic Signal
Henry Street/Alahou Traffic Signal
Honokaa Elementary School Road
Mohouli Street Reconstruction, Komohana to Kinoole Street
Waikoloa Road Shoulder Improvements
$18,000,000
$ 500,000
$ 3,000,000
$17100,000
$17100,000
$4,000,000
$6,000,000
$12,000,000
54
Operating Budget - Highway Fund
Division
FY 14-15
FY 15-16
Change From FY
14-15
% Change
Highway
Maintenance
1271447451
1275107774
3667323
3.02%
Highway Engineering
40,000
40,000
0
0.00%
Roads in Limbo
170007000
17000,000
0
0.00%
Bridges
0
117000
117000
100%
Capital Projects
3,460,000
3,500,000
40,000
1.16%
Pension &
Contributions
37747,000
4,093,000
346,000
9.23%
Miscellaneous
3557000
3557000
0
0%
Traffic
7,398,743
7,688,017
289,274
3.91%
TOT
2891459194
29,197, 791
190529597
3.74%
55
Highway Maintenance Division
Resurfacing Program - Historical Data
21
$123.30
—AC Hot Mix #4 Cost (per Ton)
—Funding (In Millions)
—Resurfacing Miles
*FY 201415: 01/28/15 through 02/28/15
(due toworkonJune 27 Lava Flow
emergency access routes)
i a:�� a:�� a:�� a:�� a:� � �•
FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15
56
Highway Maintenance
South Hilo Roads Paved
FY 13-14 : FY 1� ■
Ainalako Road Scheduled (May):
Akaka Fall Road Kaumana Drive (13,200 feet)
from Ai nako/ Mohou I i Street to
Akolea Road
lolani Street
Iwalan i Street
Kahoa Road
Puueo Street
Wainaku Avenue
Highway Maintenance
North Hilo & Hdrndkua Roads Paved
FY 13-14 1� NEEEWW--I
North Hilo District North Hilo District (scheduled - Anril)
Piha-I<ahul<u Homestead Road
Hamakua District
Kula Kah i ko Road
Pohakea Mauka Road
Wai kaal u l u Road
Pi ha-I<ah u I<u Road (2,376 feet)
from intersection with Old
Mamalahoa Highway to
Wai kam al u Park
Hamakua District (scheduled -April)
Old Mamalahoa Highway (4,910
feet) starting one mile from
Lakeland Boundary to Honoka' a
direction
Highway Maintenance
North & South Kohala Roads Paved
FY 13-14
South Kohala South Kohala
Puako Old Road
Waikoloa Road Mauka
North Kohala
Ainakea Subdivision Road
Kokoiki Road
Mahukona Park Road
Ki pahe le (2, 516 feet)
Ho � ohoa Street (2,787 feet)
North Kohala
Kynnersley-Maekawa Turn (1,100
feet) between Hawi Road and
Kaauhuhu Road
Highway Maintenance
North Kara Roads Paved
LY ,3- Rho4op w �
Kahakai Road (by Huggo's)
Kakina Road
I<o hanai ki Road (Road In Limbo)
Kuakini Highway
Kuaki n i Highway / I<aiwi Street
Li kana Lane
Mamalahoa Highway
Sarona Road
Sunset Subdivision:
Ki lohana Street, Lei Ian i Street,
Marlin Road, Ono Road, Pualani
Street
Mamalahoa Highway (4,077 feet)
Keopu Channel to HELCO
substation between Mile Marker 6
and Mile Marker8
I<eauhou Harbor (700 feet) next to
harbor parking lot
Highway Maintenance
South Kona Roads Paved
�l( -14]0 0 0
Kingsley Road Lower Napo � opo � o Road (1 ,038 feet)
From Coffee Mill to water tank
Lower Napo � opo � o Rd
Highway Maintenance
Ka � u Roads laved
FY 13-14
Wood Valley Road
FY 14 -
Scheduled (June):
Wood Valley Road (2,695 feet)
two locations: 1) between first and
second bridge in Pahala; 2) from
Olsen Coffee Factory to Pi i I<ea
Bridge
Highway Maintenance
runa Koaas raves
FY 13-14 �ry- 14
Highway 137 (Kapoho/Red Road) Scheduled (May):
Moana Street Ahi Street (530 feet)
Puni Lanai North A�ama Street (530 feet)
Palani Street Aholehole Street (1,060 feet)
Opihi Street
Opelu Street
Opae Street
Alaua Street (4,750 feet)
Mamo Street (5 30 feet)
Ali � I Kane Street (3,170 feet)
He � e Pali Street (1,320 feet)
Moana Street (1,320 feet)
ROADS IN L
FY 2014 - 15 Maintained during FY 14 - 15:
Expenditures to date = $121,877.01 Beach Rd
Projected expenditures through fiscal
year end N $500,000.00
FY 2013 - 14
Total expenditures = $656,629.73
2) Honolulu Landing
3) Mana Rd
4) Wa ' awa ' a Rd
5) 'lo Place (off Chin Chuck. Rd)
6, Niupea Homestead Rd
7) Puul<apu area
Traffic Division
Restriping miles
300
250
200
150
100
50
CIS
Ej
143
122.8
FY 11-12 FY 12-13 FY 13-14
141.4
FY 14-15 est.
Actual
Goal
M
Traffic Division
Sign Fabrication
5000 45
4000 3887
-------- #,-3639
3000
2000
1000
I
FY 11-1? FY 1?-1'�
FY 13-14 FY 14-15 est.
Actual
(Goal
Traffic Division
Sign Maintenance
7000
6000
5000
4000
3000
2000
1000
0
FY 11-12 FY 12-13 FY 13-14
:m
FY 14-15 est.
Actual
(Goal
67