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HomeMy WebLinkAboutCOM 0143.006 2014-2016KAREN EOFF Chairperson VALERIE T. POINDEXTER Vice Chair April 15, 2015 TO: HAWAII COUNTY COUNCIL County of Hawai `i Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 Dru Mamo Kanuha, Council Chair and Members of the Hawaii County Council AARON S.Y. CHUNG MAILE "MEDEIROS" DAVID GREGGOR ILAGAN DRU MAMO KANUHA DENNIS "FRESH" ONISHI DANNY PALEKA MARGARET WILLE FROM: Karen Eoff, Chair Committee on Finance SUBJECT: Department of Public Works' Presentation Material; Departmental Budget & Program Reviews for Fiscal Year 2015-2016 1 v+ 7a LTi R 4 t.� w The purpose of this transmittal is to submit material to be presented by the Department of Public Works during Departmental Budget and Program Reviews for the Operating and Capital Budgets for fiscal year 2015-2016. This material was received by our office from the Department of Public works on April 15, 2015. This presentation will take place during the Special Meeting of the Finance Committee on Wednesday, April 22, 2015. Thank you. KE/wb Attachment: Department of Public Works' Presentation Material Comm. No KJ• (D Ref. 7o: S C� Hawai `i County is an Equal Opportunity Provider and Employer The Department of Public Warks FY 2015-2016 Operating Budget April 22, 201 5 Mission Statement Working together as ONE to improve the quality of service for the health and safety of our Big Island ' Ohana. 2 Or4a'".0-%'1'i�ii-�"fi �i9T1�11T#vi►� AUTOMOTIVE DIVISION Draan-IZ2 ADMINISTRATION (Community Outreach and Information, Clerical Support, Department Coordination, Fiscal Coordination, Human Resources) BUILDING �01 ENGINEERING DIVISION DIVISION i HIGHWAY MAINTENANCE DIVISION TRAFFIC DIVISION �,f /%���� l � l• l r � a)) 1,;,.h), J 1 ,)llJll44Il��tl 1 II I I I l V l lI1lNlll 11,11 ,5,1)!r� rr/�,, ,l r i, uJlll, ,,,,, Il�,�/,,,lllr�, r�)ul ,,,,, , ?) rl, , 11,1 11�111111�1 ll�l 1 1 I!1 11111�111� 1111�41J�1 I.) ,, II�,,,1.1,r�„ Administration ■ Divif� 1,r ,�,:, ;)),)r, r,,J4,,,, �) ,111�1�11 ��11�111111��t1titi��1�11111��1 I�Illltt�ll�llll�l,IIIIII��I�ll,1,��lll �� �1,,„ r1,rl,�-,�rr,,,,r,,/ ,� ,r,,r ,,,,� ��r, I II r�)„l }, ,� �,�,,,� ���� 11� 1�� �I 11�I11 ��1�~I�����i � I s��ti 11,� �,, �ti,� 19,x,,1) } lr / )+Il,„ Community Outreach and Information Clerical Support, Department Coordination, Fiscal Coordination, Human Resources, and H 6 n1a u n a u S p i M s 6 Repair and maintenance of County vehicles and equipment, fuel purchases and distribution. ILE ���000000a � � 6CJ0000 Buildinq Inspection: Regulatory enforcement of building, electrical, energy, plumbing, sign, & outdoor lighting codes to ensure construction is energy efficient and meets minimum standards to safeguard life, health, property and public welfare. General Services: janitorial and landscape maintenance for various County facilities islandwide. Repair and Maintenance: Carpentry, electrical, painting, plumbingg and contract services for various County facilities islandwide. Parking Control (Hilo): Parking control and enforcement of regulations at the Hawaii County Building, Aupuni Center and Hilo Downtown . Design and En ineerin program management or islandwide Capital improvement project various County facilities 1.1 A Ka' u G nas ,,,I,,U,,, M (construction 85% complete), - - --------- 11 U SOW pmo� North// Kona ~ South Kona Phase Pa|oi'VVoio /Kunm �1 PO na County ofHawaii m Significant Activities Planning/Design and ROW Projects Komohana Street Reconstruction - Design Phase* Nani I<ailua Extension -- Planning Phase Alii Drive Shoulder Improvements - ROW Phase* Mamalahoa Highway Improvements (Waimea) - Design Phase* Lako Street Extension - Design Phase* Manowai`opae Homestead Road Improvements - Design Phase* I<amehameha Ave Reconstruction Phase 2 - Design Phase* -; Indicates projects optimizing engineering resources by utilizing in-house design 10 Significant Activities Planning and Design Projects ► Kaumana Drive Drainage Improvements (NRCS) - EA ongoing ► Ali'i Drive Culvert Replacement - Design Phase ► Kawailani /`Iwalani Street Improvements, Phase 2 - Design on-going ► Mamalahoa Widening (Waimea) - Planning Phase ► Ali`i Highway - Completing Data Recovery, EIS Reevaluation ► Kuakini Highway Widening - EA ongoing Waianuenue Avenue Safety Improvements - Planning Phase -; Indicates projects optimizing engineering resources by utilizing in-house design 11 Significant Activities Construction Projects Kamehameha Ave Reconstruction - Construction on-going* ► La`aloa Avenue Improvements, Phase 2 - Construction on-going* ► Kapi`olani Street Extension - NTP March 23, 2015 ► Hokulia Bypass Road-- Construction on-going* . Kaiminani Drive Reconstruction, Phase 2 - Construction on-going* ► Manono Street Bike Lanes -Construction on-going* South Kona Drainage Improvements - Pending NTP* Indicates projects optimizing engineering resources by utilizing in-house construction management 12 Chapter 20 - article 2: Clearing Occupied and Unoccupied Lots (a.k.a. Unsafe Flora) Although the Code regarding unsafe flora already existed for "Unoccupied" lots, it was revised by the County Council on 11 /06/2013 to include "Occupied" lots. Newspaper coverage at the time then brought it to the public's attention. And although the target of the ordinance was the Albizia tree, any specie of tree can be considered. To date, we have 190 cases on file regarding unsafe flora of which 66 were considered "not unsafe," 37 situations where the tree(s) was cut down, 59 currently under investigation, and 28 cases where we have issued a Notice of Violation and/or are in the process of serving the land owner. The Process of Investigation and Removal of Unsafe Flora After a concern or complaint is received, an inspector is directed to investigate and report on the suspect tree(s). Based on set criteria, the inspector will report (to an engineer) his/her determination of not unsafe or unsafe flora. If not unsafe, the engineer will respond to the complainant in writing that the tree(s) is not unsafe as define by code. If unsafe, the engineer issues a notice via certified mail that the inspected tree(s) pose an imminent danger and shall be removed. If not removed by the landowner, the engineer issues an order of violation which states that the County may proceed to clear the lot of unsafe flora at the expense of the owner. The collection of any expense that has been unpaid for the clearing shall be a lien on the property. ,C tly for the Puna area, it takes approximately eight months to prove ection report from the receipt of a complaint. i�l IR n low f IR WIr T' y " ° .. :41 A Y � � u; ' � tli�� � •�riM � �!:4 j1 � f} i "y; �,�+ a "!,M, x low f WIr T' y " ° .. :41 A Y � � u; ' � tli�� � •�riM � �!:4 j1 � f} i "y; �,�+ a "!,M, x Highway Mainten Repairs & maintenance of: Roads: Over 970 miles, pot hole repair, resurfacing Roadsides: Sidewalks, guardrails, grass cutting, tree trimming Over 2,100 drywells/culverts Roads -in -Limbo Bridges Training' Heavy equipment, safety Emergency response 16 IV 1':1 ............. Highway Maintena Road Resurfacinq mar, 13 11 17 Wainaku Bridge Sidewalk — ""After" Highway a Roadside Maintenance - Grass Cutting �) � te,nn■'' ay, ?. �_ . 4# � 1 Y II - av M DINKM Prevent deterioration of structures by repairing within six (6) months Maintena'"n''Ic'' �G yi Highway Roads In Limbo Im rovements W. Highway Maintenance Division HEAVY EQUIPMENT TRAINING & IMPROVEMENT (Entire Dept of Public Works) Driver Training CDL Class A, Non -CDL Class 3 & 4 Equipment Operator Training All series Includes 2 week performance evaluations Forklift Training 23 Highway Mainte SAFETY TRAINING & IMPROVEMENT (Entire Dept of Public Wof-k--s) Personal Protective Equipment (PPE) Slip/Fall Protection Ergonomics/Lifting Techniques Electrical Safety HazCom/HazMat Work Zone Safety Machine Escort First Aid —CPR and AED 24 Highway Mainte Emergency and Disaster Res nse Traffic Di Installation, operation and maintenance of all streetlights, traffic signals, traffic signs and markings, and other traffic control devices. Traffic Safety and education. ...................... CJ 26 CJ 26 Residential _,_. � s TTV neha Avenue/Ma nono Street . r g 1 n 1 khp' Department Responsibilities • Engineering functions for county infrastructure; • County building construction and inspection; • Permits, code regulation and compliance; • Public facility improvements, maintenance, and repair; • Public highways, bridges, streets, and sidewalks; • Traffic control devices, streetlights, and traffic education; • County vehicle and equipment fleet maintenance and repair; • Contracting, construction and inspection of County projects, except Department of Water Supply projects; • Emergency response; _Flood Control Operating ! A Total Budget: $45,149,971 Beautification, General, $15,815,580 29 General Fund by Function Flood $15,815,580 Control Administra- tion 1,512,129 10% 30 General Fund by Expenditure Type $15,815,580 Other Contmrt Services $121,210 1% 31 HIGHWAY FUND BY FUNCTION FY15-16 $ 29,197,791 Traffic, 7,688,017, 26% Public Safety: Disaster & Emergency, 355,000, 1% Pension & Contributions , 4,144,000, 14% CIP Road Projects, 3,500,000, 12% Highway Maintenance , 12,510,774,43% op Roads in Limbo, 1,000,000,4% 32 Highway Fund by Expenditure Type $29,197,791 Misc/Other, 8,999,000,31% Equipment, 1,935,900,7% Operations, 8,558,102, 29% Salaries & Wages, 9,704,789,33% Salaries & Wages Operations Equipment Misc/Other 33 Operating budget - General Fund Division FY 14-15 FY 15-16 Change From FY 14-15 % Change Administration 1,674,724 1,512,129 -162,595 -9.71% Building 6,844,586 7,051,416 206,830 3.02% Engineering 1,956,096 17956,478 382 0.00% Automotive 516941196 47965,557 -728,639 -12.80% Flood Control 3307000 3307000 0 0.00% TOTAL 1694999602 1598159580 -6849022 -4.15% 34 Administration division Potable Water Spigot Program $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $159000 $10,000 $ 5,000 $0 o a J a o Q z w a a Q o o Q z o w o > < � a z Q L Q o aLU Z a a o Q J a o Q Z w o = J a � a z Z _ o o Q o o Q z Z) z a a Q J a o = o a o o Q z FY 13-14 FY 14-1 5est 35 Automotive Division - Automotive & Equipment Fleet Fleet Inventory ❑ Light (Sedan, Pick-up, SUV) ■ Heavy (Tractors, Mowers, n,imna,rs, Dozers) laneous (Trailers, !rs, Generators) a 18 16 14 12 10 8 6 4 2 C Fleet Age ❑ Hawaii County ■ Nationwide - Government Light Heavy Miscellaneous 36 Automotive Division -Fleet Age Sampling .Heavy Year INEELuipment -. - Ford F1 50 Mileage_ CHI 545 - 1986 Truck 2149690 CHI 566 - Ford F8000 1987 Dumper 2059414 CHI 589 - Ford F1 50 Pettibone - 1988 Truck 2379032 CH2600 - 700E - Cat 973 Tractor 1988 Chevrolet Van 2349523 CH 1614 - GMC Truck 1989 Dumper 1849159 .Heavy Year INEELuipment ON AL 801 E - John Deere 1974 Tractor 49987 922E - 1978 Clark Lift Truck 2981 1 220E - Pettibone - 1982 Mercury Forklift 99523 700E - Cat 973 Tractor 1988 Loader 59992 108E - 1989 Case 621 Loader 109748 37 building Division Administers and enforces the building, plumbing, and electrical codes. The various codes exist to protect life and property. Coordinates multi -agency (County, State) review of residential and commercial construction plans. Provides inspections of permitted construction projects to ensure it is being built according to the approved plan(s). Works with design professionals and contractors for construction of safe structures for our island community. building Division Building Permit Process Enhancement Initiative: 1 SL Round Application Submission =Process Time < 20 days I Process Time (days) ff� Permits Evaluated I Processed % ff� Permits Evaluated I Processed PT < = 14 5,211 50.7 6,388 62.3 14 < PT < = 28 2,642 25.7 2,086 20.4 28<PT<=42 1,231 12.0 737 7.2 PT > 42 1,189 1 1 .6 990 9.7 Total 10,273 100.0 10,201 100.0 building Division Permit Plan Reviews 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 2010-11 Actual 2011-12 Acutal 2012-13 Actual 2013-14 Estimate 2014-15 Estimate bd Building W Electrical LJ Plumbing building Division building Inspection Permits Issued 14,000 53 12,000 10,000 57 50 M su N N m h U1 N CD N CD O Sign r1 Plumbing ■ Electrical N Building 50 55 8,0002,0 � 71 1,749 6,000 3,821 4,000 4,83! 2,000 3,039 i 3,258 0 n N n n F- . su N su N a) U: 57 50 M su N N m h U1 N CD N CD O Sign r1 Plumbing ■ Electrical N Building building Division building 1 ,084 Inspection Building Permits Issued by District FY 2013-14 1 Puna 1 ,084 $899173 9308 $3179267 2 S Hilo 1 ,068 $107,260,935 $3929432 3 N Hilo 65 $699389922 $249677 4 Hdmdkua 137 $12,567,422 $479214 5 N Kohala 141 $20,057,449 $549953 6 S Kohala 611 $70,836,967 $2089467 7 N Kona 1 9319 $292,103,860 $6759974 8 S Kona 197 $29,1 70931 1 $869803 9 Kau 175 $1 1 ,190,781 $489638 49797 $639,293,955 $1 98569425 building Division Permit Fees $2,500,000 $2,000,000 $1,500,000 $1,901 $1,000,000 $500,000 $0 $2,275 1,686,397 N N N N 1 + N W D D h � C �l 03 $2,600 $2,200 $142,419 $135,000 $345,492 330 $1,732,789 $1,700,000 W � F Ln A Ifs M M �^+ 3 v d N M N Sign -A Plumbing W Electrical W Building building Division Permit Inspections 14,000 12,000 10,000 8,000 6,000 4,000 2,000 Col 2010-11 Actual 2011-12 Acutal 2012-13 Actual 2013-14 Estimate 2014-15 Estimate I Building Electrical A Plumbing Building Division Code Development and Enforcement for Protection of Life and Property Hoopuni Street Resident Roof Torn during 12/30/14 storm 45 1� �, ..WNLI + m 40. " ry 'a Av W w —�. .6 ^ A � rr y ,fin f r r7 building Division Initiatives Capital Improvement Projects Haihai Fire Station, Bid Advertisement Summer 2015, Construction 18 Months, Estimated Cost $7,700,000 Mass Transit Agency Baseyard and Maintenance Facility, Bid Advertisement Summer 2015, Construction 12 Months, Estimated Cost $6,800,000, pending additional funding by COH. COH Radio System P25 Upgrade, 3 New Radio Tower Sites, Construction 8 Months, Estimated Cost $4,000,000, pending funding by COH. Office of the Prosecuting Attorney at West Hawaii Civic Center, Construction 18 months, Estimated Cost $9,600,000, pending funding by COH. DPW Facilitie-s77flYN11&j&12liance and Improvements, Ongoing building Division Capital Improvement Projects Project Prior County Federal 6L Funds AC -A idr 1 DPW Facilities ADA Compliance 7,420 750 9,670 4 DPW Facilities Renovation 8,637 600 14,237 9 DPW Facilities Repair and Maintenance 15,128 2,000 27,128 10 DPW Facilities Hardening 2,279 800 3,879 11 DPW Facilities Hazardous Materials 1,828 100 2,648 Mitigation 15 DPW Facilities Energy Efficiency 4,743 1,300 11,043 Total Estimated Project Cost includes prior and future year funding (in thousands) engineering Division - Capital Projects Construction Values $70.00 c 0 $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 M --O--FEMA fFHWA County 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 (est) (est) Fiscal Year Engineering FY 13-14 Projects �41onstruction Completed Amount Saddle Road Repair (MP 9.4) $877404 Emergency Culvert Repair at 42-1901 Pohakea Mauka Road Kilauea Avenue Resurfacing, Phase 3 Reed's Island Bridge Rehabilitation $ 360,000 $848,947 $6,392,990 50 Enaineerina FY 14-15 Prolects ,-Construction Completed Ponahawai Street Resurfacing (Kamehameha Avenue to I<apiolani St Mauna Loa Drive - Tropical Storm Iselle Damage I<aalaiki Road Low Water Crossings - Tropical Storm Iselle Damage Analio Place Culvert Repair I<awailani Street Improvements, Relocation of Hawan Telcom Lines Laaloa Avenue Extension Project - Phase I<aiminani Drive Roadway Improvements Laaloa Avenue Extension Project - Phase 2 $17207,803 $61,000 $257,500 $234,545 $993,175 $7,788,300 $9,808,500 $4,456,145 51 Engineering FY 14-15 W,MM, Zonstruction! I<amehameha Avenue Reconstruction, Wailoa to Ponahawai Street $13,163,2 3 5 Manono Street Improvements, Lanil<aula Street to I<el<uanaoa Street $5,075,546 I<apiolani Street Extension - Lanil<aula to Mohouli Street $13,619,95 3 I<aiminani Drive Roadway Improvements - Phase 2 $16,946,770 Mamalahoa Highway Bypas Road $14,844,679 Napoopoo/Mamalahoa Highway Intersection Improvements $13,143,764 South Kona Drainage Improvements $210,000 52 Engineering Projects FY 15-7 Design/Planning • Kilauea-I<eawe Street Resurfacing (Ponahawai to Waianuenue) Komohana Street Reconstruction (Waianuenue to I(ul<uau) Manowaiopae Homestead Road Improvements (Laupahoehoe) Alii Drive Culvert Replacement Mamalahoa Hwy Widening, Mud Lane to Mana Road Mamalahoa Hwy Improvements (Kamamalu St to Iona Court) Hwy 132 Guardrail Replacement Waianuenue Avenue Improvements, Rainbow Drive to AI<olea Road Kual<ini Highway Widening, South of Hualalai Road $4,750,000 $4,000,000 $ 500,000 $11,000,000 $ 8,000,000 $ 3,000,000 $ 300,000 $10,000,000 $ 50,000,000 53 Engineering Projects FY 15-7 I<awailani/Iwalani/Pohakulani Intersection Improvements Alii Drive Shoulder Improvements Nani I<ailua Extension Alii Drive/Lunapule Traffic Signal Henry Street/Alahou Traffic Signal Honokaa Elementary School Road Mohouli Street Reconstruction, Komohana to Kinoole Street Waikoloa Road Shoulder Improvements $18,000,000 $ 500,000 $ 3,000,000 $17100,000 $17100,000 $4,000,000 $6,000,000 $12,000,000 54 Operating Budget - Highway Fund Division FY 14-15 FY 15-16 Change From FY 14-15 % Change Highway Maintenance 1271447451 1275107774 3667323 3.02% Highway Engineering 40,000 40,000 0 0.00% Roads in Limbo 170007000 17000,000 0 0.00% Bridges 0 117000 117000 100% Capital Projects 3,460,000 3,500,000 40,000 1.16% Pension & Contributions 37747,000 4,093,000 346,000 9.23% Miscellaneous 3557000 3557000 0 0% Traffic 7,398,743 7,688,017 289,274 3.91% TOT 2891459194 29,197, 791 190529597 3.74% 55 Highway Maintenance Division Resurfacing Program - Historical Data 21 $123.30 —AC Hot Mix #4 Cost (per Ton) —Funding (In Millions) —Resurfacing Miles *FY 201415: 01/28/15 through 02/28/15 (due toworkonJune 27 Lava Flow emergency access routes) i a:�� a:�� a:�� a:�� a:� � �• FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 56 Highway Maintenance South Hilo Roads Paved FY 13-14 : FY 1� ■ Ainalako Road Scheduled (May): Akaka Fall Road Kaumana Drive (13,200 feet) from Ai nako/ Mohou I i Street to Akolea Road lolani Street Iwalan i Street Kahoa Road Puueo Street Wainaku Avenue Highway Maintenance North Hilo & Hdrndkua Roads Paved FY 13-14 1� NEEEWW--I North Hilo District North Hilo District (scheduled - Anril) Piha-I<ahul<u Homestead Road Hamakua District Kula Kah i ko Road Pohakea Mauka Road Wai kaal u l u Road Pi ha-I<ah u I<u Road (2,376 feet) from intersection with Old Mamalahoa Highway to Wai kam al u Park Hamakua District (scheduled -April) Old Mamalahoa Highway (4,910 feet) starting one mile from Lakeland Boundary to Honoka' a direction Highway Maintenance North & South Kohala Roads Paved FY 13-14 South Kohala South Kohala Puako Old Road Waikoloa Road Mauka North Kohala Ainakea Subdivision Road Kokoiki Road Mahukona Park Road Ki pahe le (2, 516 feet) Ho � ohoa Street (2,787 feet) North Kohala Kynnersley-Maekawa Turn (1,100 feet) between Hawi Road and Kaauhuhu Road Highway Maintenance North Kara Roads Paved LY ,3- Rho4op w � Kahakai Road (by Huggo's) Kakina Road I<o hanai ki Road (Road In Limbo) Kuakini Highway Kuaki n i Highway / I<aiwi Street Li kana Lane Mamalahoa Highway Sarona Road Sunset Subdivision: Ki lohana Street, Lei Ian i Street, Marlin Road, Ono Road, Pualani Street Mamalahoa Highway (4,077 feet) Keopu Channel to HELCO substation between Mile Marker 6 and Mile Marker8 I<eauhou Harbor (700 feet) next to harbor parking lot Highway Maintenance South Kona Roads Paved �l( -14]0 0 0 Kingsley Road Lower Napo � opo � o Road (1 ,038 feet) From Coffee Mill to water tank Lower Napo � opo � o Rd Highway Maintenance Ka � u Roads laved FY 13-14 Wood Valley Road FY 14 - Scheduled (June): Wood Valley Road (2,695 feet) two locations: 1) between first and second bridge in Pahala; 2) from Olsen Coffee Factory to Pi i I<ea Bridge Highway Maintenance runa Koaas raves FY 13-14 �ry- 14 Highway 137 (Kapoho/Red Road) Scheduled (May): Moana Street Ahi Street (530 feet) Puni Lanai North A�ama Street (530 feet) Palani Street Aholehole Street (1,060 feet) Opihi Street Opelu Street Opae Street Alaua Street (4,750 feet) Mamo Street (5 30 feet) Ali � I Kane Street (3,170 feet) He � e Pali Street (1,320 feet) Moana Street (1,320 feet) ROADS IN L FY 2014 - 15 Maintained during FY 14 - 15: Expenditures to date = $121,877.01 Beach Rd Projected expenditures through fiscal year end N $500,000.00 FY 2013 - 14 Total expenditures = $656,629.73 2) Honolulu Landing 3) Mana Rd 4) Wa ' awa ' a Rd 5) 'lo Place (off Chin Chuck. Rd) 6, Niupea Homestead Rd 7) Puul<apu area Traffic Division Restriping miles 300 250 200 150 100 50 CIS Ej 143 122.8 FY 11-12 FY 12-13 FY 13-14 141.4 FY 14-15 est. Actual Goal M Traffic Division Sign Fabrication 5000 45 4000 3887 -------- #,-3639 3000 2000 1000 I FY 11-1? FY 1?-1'� FY 13-14 FY 14-15 est. Actual (Goal Traffic Division Sign Maintenance 7000 6000 5000 4000 3000 2000 1000 0 FY 11-12 FY 12-13 FY 13-14 :m FY 14-15 est. Actual (Goal 67