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Home My WebLink AboutCOM 0033.008 2014-2016William P. Kenoi Mayor County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 Deanna S. Sako Director Lisa K. Miura Deputy Director April 16, 2015 CA C--) n c -� CZ Dru Kanuha, Chairman, and Members of the Hawaii County Council County of Hawaii >rn Hilo, Hawaii 96720 L'= N Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds April 1 through 15, 2015 Attached is a Report of Transfers Authorized showing transfers made from April 1 through 15, 2015. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Hawai'i County is an Equal Opportunity Employer and Provider Comm. No. 3 3. g Ref. To:--Tc- Ref. L Ref. Dote A ., 20 Report of Transfers Authorized For the period: March 16 through March 31, 2015 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 24 4/2/15 General Parks & Rec 5503.02 P&R Adm OCE 39,000.00 5503.06 P&R Adm Equip 39,000.00 25 4/6/15 General Pros Atthy 5271.02 Prosecuting Atty OCE 4,633.00 5271.09 Prosecuting Atty Equip 4,633.00 26 4/9/15 General Info Tech 5118.02 Information Tech OCE 130,000.00 5118.10 Information Tech Eqpt 130,000.00 27 4/13/15 General Various 5911.04 Prov Compensation Adj-G 3,637,590.00 5221.01 Fire Protection S&W 3,457,702.00 5224.01 Fire Prevention-S&W 39,687.00 5226.01 Trng & Voluntr Fire S&W 29,889.00 5101.01 Clerk -Council Svc S&W 47,204.00 5111.01 Office Of Management S&W 53,904.00 5161.01 Research & Dev S&W 9,204.00 28 4/15/15 General Parks & Rec 5505.02 Parks Maint OCE 4,700.00 5505.11 Parks Maint Equip 4,700.00 3,815,923.UU Page 1 of 1 3, 815, 923.00 0 0 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation CONTACT: Reid Sewake DIVISION: Administration PHONE: 961-8560 DATE: 03 / 27 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.500.5503.02.115 TO: ACCOUNT NUMBER 010.500.5503.06.480 ACCOUNT TITLE P&R Admin Oce, Misc. Contract Services ACCOUNT TITLE P&R Adm Equip, Misc. Equipment EXPLANATION (Provide complete explanation): AMOUNT $ 39,000 TOTAL: $ 39,000 AMOUNT $ 39,000 TOTAL: $ 39,000 Funds are needed to purchase three multi-purpose utility vehicles to support park caretaker activities at Mauna Kea Recreational Area and facilities and grounds maintenance at Hoolulu Complex and Hilo Municipal Golf Course. Funds are available from miscellaneous contract services due to lower than anticipated expenditures for security services. SUBMITTED BY: DATE: 1 36 l IS— epartment Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 44"-4-/0 /$& Director of Finance ed Signed: _ Deferred DATE: b / ?I / is— Denied DATE: q / Z / I !' Transfer No. 2y It nn a 4 9nlq �r./if1, • • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecuting Attornev CONTACT: Lee Lord DIVISION: PHONE: (808) 934-3315 DATE: 3 / 31 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.271.5271.02.115 Pros Atty OCE, Misc Contract Services AMOUNT $ 4,633.00 TOTAL: $ 4,633.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.09.454 Prosecuting Atty Equip, Computers $ 2,413.00 010.271.5271.09.480 Prosecuting Atty Equip, Misc. 2,220.00 TOTAL: $ 4,633.00 EXPLANATION (Provide complete explanation) Funds are available in the miscellaneous contract services account due to lower than anticipated expenses incurred. Funds are needed in the equipment account to purchase computer equipment for legal staff and replacement video projectors for special projects staff use. ��sSUBMITTED BY: 4DATE: �i / a / IS Department Head ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: A4. Director of Finance DATE: 4 / 3 / Os, Denied DATE: APR G 20'I Transfer No. 25 A n 'Mir, 1rs,(nV • • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Information Technology DIVISION: CONTACT: Sheila Cadaoas PHONE: 932-2965 DATE: 04 / 06 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.111 Info Tech OCE, Rental/Lease Of Equipment $ 130,000 TOTAL: $ 130,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Info Tech Eqpt, Computer Equipment $ 130,000 AL: $ 13 EXPLANATION (Provide complete explanation): Budgeted lease funds will not be fully utilized in FY 14-15 as the XP replacement units are being staged in batches. Equipment funds are needed to Purchase computer items for the new Waimea VRL location and to purchase additional ESRI software licenses for the County's Geographical Information System. SUBMITTED BY: \ "!lJy � f) DATE: Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Lt _ _/' /L DATE: 4 Director of Finance Appr,yad �� _ Deferred _ Denied Signed: DATE. AP/R - 9 1015 Mavor Transfer No. 2co APR 0 9 2015 0 w Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 04 / 08 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.911.5911.04.341 TO: ACCOUNT NUMBER 010.221.5221.01.011 010.221.5221.01.021 010.221.5221.01.099 010.221.5224.01.011 010.221.5226.01.011 010.101.5101.01.011 010.111.5111.01.011 010.161.5161.01.011 ACCOUNT TITLE Provision for Compensation Adjustment ACCOUNT TITLE Fire Protection — Regular S&W Fire Protection - Overtime Fire Protection — Miscellaneous S&W Fire Prevention - Regular S&W Trng & Volunteer Fire - Regular S&W Clerk -Council - Regular S&W Office of Management — Regular S&W Research & Development — Regular S&W EXPLANATION (Provide complete explanation): AMOUNT $3,637,590.00 TOTAL: $3,637,590.00 AMOUNT $1,775,144.00 1,645,508.00 37,050.00 39,687.00 29,889.00 47,204.00 53,904.00 9,204.00 TOTAL: $3,637,590.00 To transfer funds from Provision for Compensation Adjustment Account to various accounts to cover unbudgeted and Salary Commission and collective bargaining wage increases. SUBMITTED BY: DATE: Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: lux 4/17/4' Wt- Director of Finance / oved Deferred Signed: Mavor DATE: I- / 8 /I_ Denied DATE: APR 13 20 Transfer No. 27 APR 14 2015 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation CONTACT: James Dal DIVISION: Parks Maintenance PHONE: 961-8719 DATE: 4 / 13 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 01 0.500.5505.02.229 TO: ACCOUNT NUMBER 010.500.5505.1 1.480 ACCOUNT TITLE Parks Maint - Bldg & Constr Materials ACCOUNT TITLE Parks Maint - Misc Equipment EXPLANATION (Provide complete explanation): Funds are avaialbe in the Building and Construction Materials account. AMOUNT $ 4,700.00 TOTAL: $ 4,700.00 AMOUNT $ 4,700.00 TOTAL: $ 4,700.00 Funds are needed to replace the lawn tractor being used for herbicide spraying. Present tractor is beyond repair and is used islandwide for herbicide job requests. SUBMITTED BY: DATE: `� / �✓� / �`5 epartment Head ACTION: %/ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 4"..p (X -k, DATE: V L. _ Director of Finance Ap r _ Deferred _ Denied APR 15 2015 Signed: DATE: Mavor Transfer No. Z1R �t%l 5�