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Home My WebLink AboutCOM 0081.004 2014-2016William P. Kenoi Mayor County of Hawai l POLICE DEPARTMENT 349 Kapi`olani Street • Hilo, Hawaii 96720-3998 (808)935-3311 Fax(808)961-2389 Harry S. Kubojiri Police Chief Paul K. Ferreira Deputy Police Chief RE: NOTIFICATION OF GRANT AWARD COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1) Name of Grant Program: Hi Impact Grant Grantor: Office of National Drug Control Policy, HIDTA County Grantee Department or Agency: Hawaii County Police Department Grant No. (IF KNOWN): G15HI0004A Amount of Grant: $132,564.00 Amount of County Match: none County Revenue & Expenditure Account Numbers: 010.201.5219.93: 3302:98 Grant Period (Commencement & Completion): January 1, 2015 to December 31, 2016 Purpose of Grant: To combat the methamphetamine (ICE) drug problem in the County of Hawaii by conducting various sting operations Is final report required by grantor? R Yes F] No Notification attached: ® Yes ❑ No, because Comm. No. d i • 1 Ref. To: itef. i;atR 2 7 2015 'FUrm "Hawai'i County is an Equal Opportunity Provider and Employer" G7 DATE: March 6, 2015 TO: DRU MAMO KANUHA, COUNCIL CHAIR AND COUNCIL MEMBERS v ,. VIA: KA OSHIRO, CONTROLLER rn N_ FROM: JIRI, POLICE CHIEF co RE: NOTIFICATION OF GRANT AWARD COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1) Name of Grant Program: Hi Impact Grant Grantor: Office of National Drug Control Policy, HIDTA County Grantee Department or Agency: Hawaii County Police Department Grant No. (IF KNOWN): G15HI0004A Amount of Grant: $132,564.00 Amount of County Match: none County Revenue & Expenditure Account Numbers: 010.201.5219.93: 3302:98 Grant Period (Commencement & Completion): January 1, 2015 to December 31, 2016 Purpose of Grant: To combat the methamphetamine (ICE) drug problem in the County of Hawaii by conducting various sting operations Is final report required by grantor? R Yes F] No Notification attached: ® Yes ❑ No, because Comm. No. d i • 1 Ref. To: itef. i;atR 2 7 2015 'FUrm "Hawai'i County is an Equal Opportunity Provider and Employer" Pagel of 5 Executive Office of the President Office of National Drug Control Policy Grant Agreement 1. Recipient Name and Address 4. Award Number: G15HI0004A Chief Harry Kubojiri 5. Grant Period: From 01/01/2015 to 12/31/2016 Hawaii County Police Department 349 Kapiolani Street Hilo, HI 96720 1A. Recipient IRSNendor No.: 1996000567A4 6. Date: 12/15/2014 7. Action �X Initial Subrecipient Name and Address 8. Supplement Number Supplemental 2A. Subrecipient IRSNendor No.: 9. Previous Award Amount: 3. Project Title 10. Amount of This Award: $26,115 HI -IMPACT 11. Total Award: $26,115 12. The above Grant is approved subject to such conditions or limitations as are set forth on the -five attached pages. Consistent with P.L. 113-164, the Continuing Appropriations Resolution, 2015, this document provides a total budget and spending ceiling as reflected in Block 10 of the Grant Award document, which represents funding at a rate of 19.7% of the fiscal year 2014 funding level. Accordingly, the sum of all budgets cannot exceed the award amount reflected in Block 10 of the Grant Award document. The Office of National Drug Control Policy notes that the aforementioned funding level is below requested budget requirements. Additional funding is expected per standard full funding requirements, will be subject to the terms and conditions of this award, and will be made available when enacted. 13. Statutory Authority for Grant: Public Law 113-164 14. Typed Name and Title of Approving Official 15. Typed Name and Title of Authorized Official Michael K. Gottlieb Harry Kubojiri National HIDTA Director Hawaii County Police Department 16. Signature of Approving ONDCP Official kA k, (AA u.eQ k. ie.6 17. Signature of Authorized Recipient/Date F:- �;I'Q , e^A-JL— FEB - 3 2015 18. Accounting Classification Code 19. HIDTA AWARD DUNS: 613154335 OND107ODB1516XX OND6113 EIN: 1996000567A4 OND2000000000 OC 410001 Grant G15HI0004A Page 2 of 5 GRANT CONDITIONS A. General Provisions 1. This grant is subject to Title 2 of the Code of Federal Regulations, as well as the following: • by reference, the provisions of the Office of Management and Budget (OMB) circulars and government -wide common rules applicable to grants and cooperative agreements. These circulars and common rules include the following: • OMB Circular A-21 "Cost Principles for Educational Institutions." (Codified at 2 CFR Part 220) • OMB Circular A-87 "Cost Principles for State, Local, and Indian Tribal Governments." (Codified at 2 CFR Part 225) ' OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments." (Codified at 21 CFR 1403) • OMB Circular A-110 "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations." (Codified at 2 CFR Part 215) ' OMB Circular A-122 "Cost Principles for Nonprofit Organizations." (Codified at 2 CFR Part 230) • "Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Units of Governments," (Codified at 21 CFR Part 1403) • Grants Management Common Rule for State and Local Units of Governments," (Codified at 21 CFR Part 1404) • "Government -wide Debarment and Suspension (Nonprocurement)," (Codified at 21 CFR Part 1404) ' "Government -wide Requirements for Drug-free Workplace (Financial Assistance)" (Codified at 21 CFR Part 1405) • "New Restrictions on Lobbying" (Codified at 28 CFR Part 69) 2. Audits conducted pursuant to OMB Circular A-133, "Audits of State and Local Governments", must be submitted no later than 9 months after the close of the grantee's audited fiscal year. A copy of the audit report and management letter must be sent to: EOP/ONDCP Attention: Lisa Newton Inewton@ondcp.eop.gov Grant G15HI0004A Page 3 of 5 3. Grantees are required to submit Federal Financial Reports (FFR) to the Department of Health and Human Services, Division of Payment Management (HHS/DPM). Other reporting requirements are specified in the HIDTA Program Policy and Budget Guidance. 4. The recipient gives the awarding agency or the Government Accountability Office, through any authorized representative, access to, and the right to examine, all paper or electronic records related to the grant. 5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the HIDTA, its fiscal agent (s), HIDTA employees, HIDTA contractors, as well as state, local, and federal HDTA participants, either on a collective basis or on a personal level, shall not hold themselves out as being part of, or representing, the Executive Office of the President or ONDCP. 6. The award date of this grant is December 15, 2014. Costs incurred by the grantee between the stated "award date" and starting date of the "grant period," the latter tracking to the more standard full calendar year(s), may be charged by the grantee to this award, if costs were incurred in furtherance of this grant and allowable under applicable cost principles. Such costs should not be charged as "pre -award costs." 7. Grantees and subgrantees are advised of the new OMB grants "supercircular," Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, some provisions of which may begin to supersede the provisions of pre-existing OMB grants circulars over the term of this grant. ONDCP will also be adopting conforming regulations in 2014. ONDCP will provide you with updates moving forward. For more information about the supercircular, please visit www.cfo.gov/COFAR, which includes links to related online training and FAQs. In any case, ONDCP will also accept grants management and administration by "non- federal entities" (the new term for organizations receiving Federal assistance) that conforms to the Omni -Circular requirements from entities that have adopted the Omni - Circular for their programs. B. Special Conditions HIDTA Grants The following special conditions are incorporated into each award document. 1. This grant is awarded for the initiative(s) named above. Variation from the description of activities approved by ONDCP and/or from the budget attached to this letter must comply with the reprogramming requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance. 2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance. 3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available for the same purposes. Grant GI5HI0004A Page 4 of 5 4. The requirements of 28 CFR Part 23, which pertain to information collection and management of criminal intelligence systems, shall apply to any such systems supported by this award. 5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds for confidential expenditures; i.e. the purchase of information, evidence, and services for undercover operations. Those procedures are described in Section 6-12 of the HIDTA Program Policy and Budget Guidance. 6. The grant recipient agrees to account for and use program income in accordance with the "Common Rule" and the HIDTA Program Policy and Budget Guidance. Asset forfeiture proceeds generated by the HIDTA-funded initiatives shall not be considered as program income earned by HIDTA grantees. 7. Property acquired with these HIDTA grant funds is to be used for activities of the Hawaii. If your agency acquires property with these funds and then ceases to participate in the HIDTA, this equipment must be made available to the HIDTA's Executive Board for use by other HIDTA participants. 8. All law enforcement entities that receive funds from this grant must report all methamphetamine laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the El Paso Intelligence Center. C. Payment Basis 1. A request for Advance or Reimbursement shall be made using the HHS/DPM system (www.dpm.psc.gov). Copies of invoices or payroll registers must accompany the payment confirmation number to provide documentation for the reimbursement request. Requests for advances must be accompanied by details specifying the need for the advance. Documentation of how the advance was spent must be submitted within 21 days and before another advance or reimbursement will be approved. 2. The HIDTAs, or their respective grantees, must utilize the HIDTA program Financial Management System's (FMS) Disbursement module each time they submit a disbursement request to the NHAC. Requests for payment in the DPM system will not be approved unless the required disbursements have been entered into the FMS. Payments will be made via Electronic Fund Transfer to the award recipient's bank account. The bank must be FDIC insured. The account must be interest bearing. 3. Except for interest earned on advances of funds exempt under the Intergovernmental Cooperation Act (31 U.S.C. 6501 et seq.) and the Indian Self -Determination Act (23 U.S.C. 450), grantees and subgrantees shall promptly, but at least quarterly, remit interest earned on advances to HHS/DPM at the address provided below. When submitting your checks, please provide a detailed explanation which should include: reason for check (remittance of interest earned on HIDTA advance payments), check number, grantee name, grant number, interest period covered, and contact name and number. Ms. Regenia Mitchell Division of Payment Management Department of Health and Human Services Via U.S. Postal Mail: P.O. Box 6021 Rockville, MD 20852 Via FedEx: 7700 Wisconsin Avenue 10th Floor Bethesda, MD 20814 Grant G15HI0004A Page 5 of 5 4. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative purposes. RECIPIENT ACCEPTANCE OF GRANT CONDITIONS Signature: --Q Q., &A-4-&.LDate: FEB - 3 2015 Name: Organization Harry Kubojiri Hawaii County Police Department COUNTY OF HAWAII Py WILLIAM P. ITS MAYOR KENOT APPROVED AS TO FIRM AND LEGALITY: Corporation Counsel Executive Office of the President AWARD Page 1 of 1 Office of National Drug Control Policy Grant 1. Recipient Name and Address 4. Award Number: G15HI0004A Chief Harry Kubojiri Hawaii County Police Department 5. Grant Period: From 01/01/2015 to 12/31/2016 349 Kapiolani Street Hilo, HI 96720 IA. Subrecipient IRS/Vendor No. 6. Date: 2/9/2015 7. Action Subrecipient Name and Address 8. Supplement Number 1 Initial FRI Supplemental 2A. Subrecipient IRS/Vendor No.: 9. Previous Award Amount: $26,115.00 3. Project Title 10. Amount of This Award: $106,449.00 11. Total Award: $132,564.00 Multiple 12. • The above grant is approved subject to such conditions or limitation as are set forth in the original Grant. • Consistent with P.L. 113-235 / H.R. 83, Consolidated and Further Continuing Appropriations Act, 2015, this Grant Award document provides additional funding in the amount indicated in Block 10. This amount, together with the amount equivalent to 19.7% of the fiscal year 2014 funding level previously made available, as indicated in Block 9, represent the total FY 2015 budget and spending ceiling for this grant, as indicated in Block 11. 13. Statutory Authority for Grant: Public Law 113-235 / H.R. 83 14. Typed Name and Title of Approving Official 15. Typed Name and Title of Authorized Official Michael K. Gottlieb Harry Kubojiri National HIDTA Director Hawaii County Police Department 16. Signature of Approving ONDCP Official 17. Signature of Authorized Recipient/Date MAR 10 2015 18, Accounting Classification Code 19. HIDTA AWARD DUNS: 613154335 OND107ODB1516XX OND6113 EIN: 1996000567A4 OND2000000000 OC 410001 Page 1 of 5 Executive Office of the President Office of National Drug Control Policy Grant Agreement 1. Recipient Name and Address 4. Award Number: G15HI0004A Chief Harry Kubojiri Hawaii County Police Department 5. Grant Period: From 01/01/2015 to 12/31/2016 349 Kapiolani Street Hilo, HI 96720 IA. Recipient IRSNendor No.: 1996000567A4 6. Date: 12/15/2014 7. Action X�Initial Subrecipient Name and Address 8. Supplement Number Supplemental 2A. Subrecipient IRSNendor No.: 9. Previous Award Amount: 3. Project Title 10. Amount of This Award: $26,115 HI -IMPACT 11. Total Award: $26,115 12. The above Grant is approved subject to such conditions or limitations as are set forth on the -five attached pages. Consistent with P.L. 113-164, the Continuing Appropriations Resolution, 2015, this document provides a total budget and spending ceiling as reflected in Block 10 of the Grant Award document, which represents funding at a rate of 19.7% of the fiscal year 2014 funding level. Accordingly, the sum of all budgets cannot exceed the award amount reflected in Block 10 of the Grant Award document. The Office of National Drug Control Policy notes that the aforementioned funding level is below requested budget requirements. Additional funding is expected per standard full funding requirements, will be subject to the terms and conditions of this award, and will be made available when enacted. 13. Statutory Authority for Grant: Public Law 113-164 14. Typed Name and Title of Approving Official 15. Typed Name and Title of Authorized Official Michael K. Gottlieb . Harry Kubojiri National HIDTA Director Hawaii County Police Department 16. Signature of Approving ONDCP Official W c�AueQ k. y- .(ieC)Q 17. Signature of Authorized Recipient/Date FEB - 3 2015 18. Accounting Classification Code 19. HIDTA AWARD DUNS: 613154335 OND107ODB1516XX OND6113 EIN: 1996000567A4 OND2000000000 OC 410001 Grant G15HI0004A Page 2 of 5 GRANT CONDITIONS A. General Provisions 1. This grant is subject to Title 2 of the Code of Federal Regulations, as well as the following: ' by reference, the provisions of the Office of Management and Budget (OMB) circulars and government -wide common rules applicable to grants and cooperative agreements. These circulars and common rules include the following: • OMB Circular A-21 "Cost Principles for Educational Institutions." (Codified at 2 CFR Part 220) ' OMB Circular A-87 "Cost Principles for State, Local, and Indian Tribal Governments." (Codified at 2 CFR Part 225) ' OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments." (Codified at 21 CFR 1403) ' OMB Circular A-110 "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations." (Codified at 2 CFR Part 215) ' OMB Circular A-122 "Cost Principles for Nonprofit Organizations." (Codified at 2 CFR Part 230) ' "Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Units of Governments," (Codified at 21 CFR Part 1403) ' Grants Management Common Rule for State and Local Units of Governments," (Codified at 21 CFR Part 1404) ' "Government -wide Debarment and Suspension (Nonprocurement)," (Codified at 21 CFR Part 1404) ' "Government -wide Requirements for Drug-free Workplace (Financial Assistance)" (Codified at 21 CFR Part 1405) ' "New Restrictions on Lobbying" (Codified at 28 CFR Part 69) 2. Audits conducted pursuant to OMB Circular A-133, "Audits of State and Local Governments", must be submitted no later than 9 months after the close of the grantee's audited fiscal year. A copy of the audit report and management letter must be sent to: EOP/ONDCP Attention: Lisa Newton Inewton@ondcp.eop.gov Grant G15HI0004A Page 3 of 5 3. Grantees are required to submit Federal Financial Reports (FFR) to the Department of Health and Human Services, Division of Payment Management (HHS/DPM). Other reporting requirements are specified in the HIDTA Program Policy and Budget Guidance. 4. The recipient gives the awarding agency or the Government Accountability Office, through any authorized representative, access to, and the right to examine, all paper or electronic records related to the grant. 5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the HIDTA, its fiscal agent (s), HIDTA employees, HIDTA contractors, as well as state, local, and federal HDTA participants, either on a collective basis or on a personal level, shall not hold themselves out as being part of, or representing, the Executive Office of the President or ONDCP. 6. The award date of this grant is December 15, 2014. Costs incurred by the grantee between the stated "award date" and starting date of the "grant period," the latter tracking to the more standard full calendar year(s), may be charged by the grantee to this award, if costs were incurred in furtherance of this grant and allowable under applicable cost principles. Such costs should not be charged as "pre -award costs." 7. Grantees and subgrantees are advised of the new OMB grants "supercircular," Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, some provisions of which may begin to supersede the provisions of pre-existing OMB grants circulars over the term of this grant. ONDCP will also be adopting conforming regulations in 2014. ONDCP will provide you with updates moving forward. For more information about the supercircular, please visit www.cfo.gov/COFAR, which includes links to related online training and FAQs. In any case, ONDCP will also accept grants management and administration by "non- federal entities" (the new term for organizations receiving Federal assistance) that conforms to the Omni -Circular requirements from entities that have adopted the Omni - Circular for their programs. B. Special Conditions HIDTA Grants The following special conditions are incorporated into each award document. 1. This grant is awarded for the initiative(s) named above. Variation from the description of activities approved by ONDCP and/or from the budget attached to this letter must comply with the reprogramming requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance. 2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance. 3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available for the same purposes. Grant G15HI0004A Page 4 of 5 4. The requirements of 28 CFR Part 23, which pertain to information collection and management of criminal intelligence systems, shall apply to any such systems supported by this award. 5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds for confidential expenditures; i.e. the purchase of information, evidence, and services for undercover operations. Those procedures are described in Section 6-12 of the HIDTA Program Policy and Budget Guidance. 6. The grant recipient agrees to account for and use program income in accordance with the "Common Rule" and the HIDTA Program Policy and Budget Guidance. Asset forfeiture proceeds generated by the HIDTA-funded initiatives shall not be considered as program income earned by HIDTA grantees. 7. Property acquired with these HIDTA grant funds is to be used for activities of the Hawaii. If your agency acquires property with these funds and then ceases to participate in the HIDTA, this equipment must be made available to the HIDTA's Executive Board for use by other HIDTA participants. 8. All law enforcement entities that receive funds from this grant must report all methamphetamine laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the El Paso Intelligence Center. C. Payment Basis 1. A request for Advance or Reimbursement shall be made using the HHS/DPM system (www.dpm.psc.gov). Copies of invoices or payroll registers must accompany the payment confirmation number to provide documentation for the reimbursement request. Requests for advances must be accompanied by details specifying the need for the advance. Documentation of how the advance was spent must be submitted within 21 days and before another advance or reimbursement will be approved. 2. The HIDTAs, or their respective grantees, must utilize the HIDTA program Financial Management System's (FMS) Disbursement module each time they submit a disbursement request to the NHAC. Requests for payment in the DPM system will not be approved unless the required disbursements have been entered into the FMS. Payments will be made via Electronic Fund Transfer to the award recipient's bank account. The bank must be FDIC insured. The account must be interest bearing. 3. Except for interest earned on advances of funds exempt under the Intergovernmental Cooperation Act (31 U.S.C. 6501 et seq.) and the Indian Self -Determination Act (23 U.S.C. 450), grantees and subgrantees shall promptly, but at least quarterly, remit interest earned on advances to HHS/DPM at the address provided below. When submitting your checks, please provide a detailed explanation which should include: reason for check (remittance of interest earned on HIDTA advance payments), check number, grantee name, grant number, interest period covered, and contact name and number. Ms. Regenia Mitchell Division of Payment Management Department of Health and Human Services Via U.S. Postal Mail: P.O. Box 6021 Rockville, MD 20852 Via FedEx: 7700 Wisconsin Avenue 10th Floor Bethesda, MD 20814 Grant G15HI0004A Page 5 of 5 4. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative purposes. RECIPIENT ACCEPTANCE OF GRANT CONDITIONS Signature: Q, a,,A,k.,__ Date: FEB 3 2015 Name: Harry Kubojiri Organization: Hawaii County Police Department MJNTY OF HAWAII HY WILLIAM P. ITS MAYOR KENOI APPROVED AS TO FOAM AND LEGALITY: Corporation Counsel Executive Office of the President AWARD Page 1 of 1 Office of National Drug Control Policy Grant 1. Recipient Name and Address 4. Award Number: G15HI0004A Chief Harry Kubojiri Hawaii County Police Department 5. Grant Period: From 01/01/2015 to 12/31/2016 349 Kapiolani Street Hilo, HI 96720 1A. Subrecipient IRS/Vendor No. 6. Date: 2/9/2015 7. Action Subrecipient Name and Address 8. Supplement Number 1 Initial Supplemental 2A. Subrecipient IRS/Vendor No.: 9. Previous Award Amount: $26,115.00 3. Project Title 10. Amount of This Award: $106,449.00 Multiple 11. Total Award: $132,564.00 12. • The above grant is approved subject to such conditions or limitation as are set forth in the original Grant. • Consistent with P.L. 113-235 / H.R. 83, Consolidated and Further Continuing Appropriations Act, 2015, this Grant Award document provides additional funding in the amount indicated in Block 10. This amount, together with the amount equivalent to 19.7% of the fiscal year 2014 funding level previously made available, as indicated in Block 9, represent the total FY 2015 budget and spending ceiling for this grant, as indicated in Block 11. 13. Statutory Authority for Grant: Public Law 113-235 / H.R. 83 14. Typed Name and Title of Approving Official 15. Typed Name and Title of Authorized Official Michael K. Gottlieb Harry Kubojiri National HIDTA Director Hawaii County Police Department 16. Signature of Approving ONDCP Official 17. Signature of Authorized Recipient/Date MAR 10 2015 18. Accounting Classification Code 19. HIDTA AWARD DUNS: 613154335 OND107ODB1516XX OND6113 EIN: 1996000567A4 OND2000000000 OC 410001