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HomeMy WebLinkAboutCOM 0033.009 2014-2016William P. Kenoi Mayor County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808)961-8234 9 Fax(808)961-8569 Deanna S. Sako Director Lisa K. Miura Deputy Director May 1, 2015 � n ©C) Dru Kanuha, Chairman, and Members of the Hawaii County Council tr County of Hawaii Hilo, Hawai `i 96720 !, J'. 17-1 7? Dear Chairman Kanuha and Members of the County Council: o SUBJECT: Transfer of Funds April 16 through 30, 2015 Attached is a Report of Transfers Authorized showing transfers made from April 16 through 30, 2015. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, �Lw Kay Oshiro Controller Attachments Comm. No. #3 3. R( -)f. To: r G Hawai'i County is an Equal Opportunity Employer and Provider Raf. Gate MAYO 6 201 N, O N O M O. 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LLLLiL CL CL CL 0� w w w 0 a) a) m ' c m m— mm m L m m m m L L cc m m >mm m N _m a)a) C C C C C C C C C C L C W �_ "O 'O C C .m /0 r0 /a^) /0 '�0L))L ,�aL))� //a�)) //an�) //a�/'))'� //a�)) //N^L� V V V V V V V 0 V V= V ,,0^ ''O^^ 'O^ ,,4^) //4�)) v/ VJ V! V 0 d1 Lo Lo Lo U') Ln Ln Lo Ln Ln Ln Ln Lo Ln Ln Ln Ln Lo ai y O 0 m � N \ \ \ \ \ \ \ \ \ NNN0 0 MM MI�I-t-O \ \ \ \ \ (A O)O)O m) 0 Q N N N N N N N N N N N N N N N N N IT -q IT 4 Iq IT- Iq IT ql IT a) O O O - N Cl) Nt Ln CO Il- m C) O N C`) Lo C Z N Cl) M Cr) M M M C M M M c M I N t Iq I V m H r O a) 0) m IL • 0 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 04 / 14 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 36,000 TOTAL: $ 36,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 P&R Adm Equip, Misc. Equipment $ 36,000 TOTAL: $ 36 EXPLANATION (Provide complete explanation): Funds are needed to purchase a ramp trailer capable of hauling a backhoe and other equipment to maintain various park locations in Kona and clear areas after disasters. Funds are available from miscellaneous contract services due to lower than anticipated expenditures for security services. SUBMITTED BY: DATE:—1 / (� //5- epartment Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: &u. /X '& DATE: Director of Finance Approved Signed: 410/02 --k •� L_- Mavor _ Deferred _ Denied DATE: -r / 2-2- Transfer No. fine an mic ���� Form #:A-102 Revised: 07/01 ® COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Parks Maintenance CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 4 / 14 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.114 Recreation Div OCE, Electricity $ 13,900.00 TOTAL: $ 13 900.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Divs Equip, Miscellaneous Equip $ 13,900.00 TOTAL: $ 13 900.00 EXPLANATION (Provide complete explanation): We are requesting to transfer $13,900 from our electricity account to purchase a new basketball scoreboard ($3,500) for the Papaikou Gym and a new baseball scoreboard ($4,500) for the Honokaa Sports Complex Lower Field. Both scoreboards are more than 25 years old and no longer working properly. The new Kau gym needs a Multi -Station Weightlifting Gym Machine with 4 stations ($5,900) that will allow multiple patrons to utilize at the same time. Monies are available in our electricity account due to the anticipated January 2015 opening of the new Kau Gym being pushed back to possibly July 2015. Additional monies are available due to Helco's lower fuel cost which have lowered the electricity cost at all of our recreational facilities, and the partial closure of the Stanley Costales Waiakea Uka gym due to fire damage. SUBMITTED BY: / DATE: 4fl /S 4S apartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: /'— DATE: `{' / 11 Director of Finance Approved _ Deferred _ Denied Signed: DATE: I Transfer No. 50 APR 2 3 2015 �i„�� • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 r L REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Parks Maintenance CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 4 / 15 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.500.5507.02.235 TO: ACCOUNT NUMBER 010.500.5507.06.480 ACCOUNT TITLE Recreation Div OCE, Miscellaneous Materials & Sup ACCOUNT TITLE Recreation Divs Equip, Miscellaneous Equip EXPLANATION (Provide complete explanation): AMOUNT $ 8,950.00 TOTAL: $ 8,950.00 AMOUNT $ 8,950.00 TOTAL: $ 8,950.00 Monies are budgeted under the Miscellaneous Materials & Supplies account for supplies/equipment for the Kau Gym. Equipment is being requested for the New Kau Gym. This is to transfer the monies to the equipment account for these purchases. SUBMITTED BY: — DATE: epartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: iP4.- DATE: 4 Director of Finance Approved Signed: 4, Mayor Deferred Denied DATE: q / ZZ / I C Transfer No. '51 • • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation CONTACT: Reid Sewake DIVISION: Administration PHONE: 961-8560 DATE: 4 / 14 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.500.5501.01.011 Hawaii County Band - Reg S& W 010.500.5505.01.011 Parks Maint - Reg S & W 010.500.5511.01.011 Hoolulu - Reg S & W 010.500.5519.91.011 EAD Special Programs — Reg S & W TO: ACCOUNT NUMBER 010.500.5503.01.011 010.500.5519.71.011 ACCOUNT TITLE Administration - Reg S & W EAD Recreation - Reg S & W EXPLANATION (Provide complete explanation): AMOUNT $ 40,000.00 175,600.00 50,000.00 28,872.00 TOTAL: $ 294,472.00 AMOUNT $ 260,000.00 34,472.00 TOTAL: $ 294.472.00 Funds are available under the Parks Maintenance, Hoolulu and Hawaii County Band Regular Salaries & Wages Accounts due to vacancies taking longer than expected to fill and some employees on worker's compensation. Funds are needed to cover anticipated shortages under salaries and wages accounts. Transfer to these accounts are needed to cover increases caused by unanticipated occurrences such as storms and lava flow, to cover vacation payouts. SUBMITTED BY: DATE: //5 / epartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: / 44,it DATE: 4 / 1 _- Director of Finance ✓ Approved Signed: _ Deferred Denied DATE: 1`' / -;�D / 96= Transfer No. '3,)- - - 2 --_ - -- - Ir,Grn,l Form #:A-102 Revised: 07/01 DEPARTMENT: 229 • COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DIVISION: Real Property Tax CONTACT: Stanley A. Sitko PHONE: 961-8286 DATE: 4 / 15 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.121.5125.02.115 TO: ACCOUNT NUMBER 010.121.5125.10.454 ACCOUNT TITLE Real Property Tax -Oce, Misc. Contract Services ACCOUNT TITLE Real Property Tax -Equip, Computer Eqpt & Software EXPLANATION (Provide complete explanation): AMOUNT $ 29,000.00 TOTAL: $ 29,000.00 AMOUNT $ 29,000.00 TOTAL: $ 29.000.00 Extra funds in OCE Account (010.121.5125.02.115) due to originally budgeted to purchase IAS World upgrade but switched to Tyler reducing the upfront cost. Funds needed in Equipment Account (010.121.5125.10.454) to purchase Tablets for Appraisers to use in the training of the Field Mobile function of the IAS World upgrade, because we did not anticipate that the Field Mobile function training would be done at the same time as the IAS World computer upgrade and we would save funds by doing the training all together. Also for printers for the Kona Appraisal and Hilo Mapping due to unanticipated breakdowns. Repairs had been done last year and is more cost effective to purchase newer models. ` 10 SUBMITTED BY: V n/ DATE: ` / Department Head ACTION: \/ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: A -A --N " DATE: + Director of Finance Signed ✓Approved Mayor Deferred Denied DATE: / $0 //6— - Transfer /S Transfer No. ^33 APR 2 3 M5 I �0C))— 1�1 r� I Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: CONTACT: Deanna Sako PHONE: 961-8234 DATE: 4 / 20 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.121.5125.02.104 Real Property Tax OCE, Travel/Conference TO: ACCOUNT NUMBER ACCOUNT TITLE 010.121.5128.02.104 Risk Management OCE, Travel/Conference AMOUNT $ 1,800 TOTAL: $ 1,800 AMOUNT $ 1,800 TOTAL: $ 1,800 EXPLANATION (Provide complete explanation): Funds are available in Real Property travel/conference due to lower than anticipated expenses. Funds are needed in Risk Management travel/conference for Hawai'i County representation at the Public Risk Management Conference. SUBMITTED BY: 4,4�P * DATE: Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: (J-iw DATE: Director of Finance droved _Deferred Signed: /��4 --Z— Denied DATE: 1 / 23 / Transfer No. 34 APP 2 7 2015 111TIZ • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE CONTACT: Deanna Sako DIVISION: PHONE: 961-8234 DATE: 4 / 20 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.121.5127.12.106 010.121.5127.12.235 010.121.5127.22.235 010.121.5121.02.115 TO: ACCOUNT NUMBER 010.121.5127.16.454 ACCOUNT TITLE Vehicle Reg OCE, Printing Vehicle Reg OCE, Misc Materials & Suppl Driver License OCE, Misc Materials & Supp Property Mgmt OCE, Misc Contract Svcs ACCOUNT TITLE Vehicle Reg Eqpt, Computer Eqpt EXPLANATION (Provide complete explanation): AMOUNT $ 1,000 4,500 2,000 37,058 TOTAL: $ 44,558 AMOUNT $ 44,558 TOTAL: $ 44,558 Funds are available in Vehicle Registration OCE due to lower than anticipated expenses for printing and supplies. Funds are available in Property Management miscellaneous contract services due to lower than anticipated contractual services expenditures. Funds are needed in Vehicle Registration Computer Equipment account to purchase a queuing system for the Vehicle Registration & Licensing Kona office. SUBMITTED BY:ALS.---c� d::!,- DATE: Department Head ACTION. _Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: &.P /0'& DATE: 14 Director of Finance Approved Signed: 'J�� --- t, Mavor Deferred Denied DATE: [ / Z3 / 1S Transfer No. 35 APD 9 7 ; "F X011 • 11 Form #:P,-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Recreation (Hoolulu Complex) CONTACT: Dean G PHONE: 936-3840 DATE: 04 / 17 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.500.551 1.02.229 TO: ACCOUNT NUMBER 010.500.5511.06.480 ACCOUNT TITLE Hoolulu Complex Oce - Bldg & Constr Materials ACCOUNT TITLE Hoolulu Complex Eqt - Misc. Equipment AMOUNT $ 700.00 TOTAL: $ 700.00 AMOUNT $ 700.00 TOTAL: $ 700.00 EXPLANATION (Provide complete explanation): Funds are available due to lower than anticipated aggregate material and light bulb cost. Additional funds are needed for the purchase of the riding lawnmower, due to IFB 3238 bid results higher than anticipated. SUBMITTED BY: DATE: apartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ktsz- ? fIq{G► _ DATE: / ?-I Director of Finance 'Approved Signed: /11'�`iGL,,, -2- — , L _Mavor Deferred Denied DATE: I / Z3 / tS Transfer No. 3co APR 2 7 2015 1 1_n, t% 0 9 Form #:P,-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Recreation CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 04 / 22 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.500.5507.02.114 TO: ACCOUNT NUMBER 010.500.5507.06.480 ACCOUNT TITLE Recreation Div Oce, Electricity ACCOUNT TITLE Recreation Div Equip, Misc. Equip. EXPLANATION (Provide complete explanation): AMOUNT $ 19,500.00 TOTAL: $ 19,500.00 AMOUNT $ 19,500.00 TOTAL: $ 19,500.00 We are requesting to transfer from our electricity account to purchase replacement basketball scoreboards for Honokaa Gym and for Andrews Gym. The scoreboards at both of these gyms are 25 to 30 years old and have over the years required more servicing and repair to maintain due to their age and are starting to break down. Both of these gyms are highly utilized facilities by the community, schools, various teams, and athletic organizations for games and tournaments. Monies are available in our electricity account due to the anticipated January 2015 opening of the new Ka'u Gym being pushed back to possibly July 2015. Additional monies were also available due to Helco's lower fuel cost which have lowered the electricity costs at all of our recreational facilities. SUBMITTED BY:J371 — _ DATE: / 7&? apartment Head ACTION: -./ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: �-�~^P K'& DATE Director of Finance Approved Deferred `P / L3 / 1.Y— Denied Signed: '1/y �G– ��' �L DATE: �-- Mayor Transfer No. S-7 APP 9. Q 2m; IIJAK, • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 11 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation CONTACT: Reid Sewake DIVISION: Administration PHONE: 961-8560 DATE: 04 / 22 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 5,000 TOTAL: $ 5,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 P&R Adm Equip, Misc. Equipment $ 5,000 TOTAL: $ EXPLANATION (Provide complete explanation): Funds are needed to purchase two volleyball net systems for use at Hilo Armory. Funds are available from miscellaneous contract services due to lower than anticipated expenditures for security services. SUBMITTED BY: -"�__� DATE: Departmen ead ACTION: i Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: / (J-4 Director of Finance Approved Signed: �L, , 'L, - _ Deferred DATE: Lf / L3 / Is- Denied t Denied DATE: 1 / z7 / [S Transfer No. 38 APP 2 x 2m; i, m A Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L. Thiel, P.E. PHONE: 961-8341 DATE: 04 / 20 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.230 Traffic Signs & Markings, Highway $ 2,000.00 Materials TOTAL: $ 2,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equipment, Misc. $ 2,000.00 Equipment TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Highway Materials account due to the lower than anticipated expenses incurred and estimate for the rest of the fiscal year for pavement markers and thermoplastic striping materials. Funds are needed to purchase Flint Magnum Heat Torch equipment which is to install pre -formed marking tape and pavement marker adhesive prior to striping. SUBMITT BY: D artment Mead ACTION: ✓ Recommend Approval _ Recommend Deferral Signed: i STP Director of Finance Approved Signed: Mavor DATE: 11 / 21 / I `-- Recommend Denial DATE: �L l Z 3 / I S _ Deferred _ Denied DATE: 17--7 / Transfer No. 39 - -- . Vnlr ® 0 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research & Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 4 / 22 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.109 Research & Dev OCE, Equip. Repairs/Maint. $ 1,000. TOTAL: $ I10W.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.450 R & D Equip, Office Equip. $ 800. 010.161.5161.18.454 R & D Equip, Computer Equip & Software 200. l' TOTAL: $ C C • > C EXPLANATION (Provide complete explanation): Repair expenses for the department's 8 vehicles have been lower than anticipated. A portion of the excess funds would be utilized to replace a color printer purchased in 2008 and software to increase productivity. SUBMITTED BY: DATE: 4 /22 /15 Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: k -e -- e K / Director of Finance oved — Deferred Signed: Mavor DATE: `f / W / is Denied APR 29 2015 DATE: Transfer No. 40 fA!pR a 0 2015 A .1 • • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Manasement DIVISION: Solid Waste CONTACT: Greg Goodale PHONE 961-8515 DATE: 4 / 24 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE 085.901.5902.15.341 Health Benefits, Misc. Charges 085.901.5902.17.341 Retirement Benefits, Misc. Charges 085.901.5902.20.341 FICA Employer Share, Misc. Charges TO: ACCOUNT NUMBER ACCOUNT TITLE 085.911.5911.86.341 Workers Comp, Misc. Charges EXPLANATION (Provide complete explanation): AMOUNT $ 150,000.00 25,000.00 25,000.00 TOTAL: $ 200,000.00 AMOUNT $ 200,000.00 TOTAL: $ 200,000.00 Funds are available in the Employee Health Benefits, Retirement Benefits, and FICA accounts due to lower than projected expenses. The Workmens Compensation claims were higher than anticipated. SUBMITTED BY: DATE: 4 / a"'► / (;:�' ~' Department Head ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 4 - Director of Finance r Deferred Signed: Mavor DATE: q / 3Y /(t' _ Denied DATE: APR 2 9 2Q15 Transfer No. y t APR 3 0 2015 �(rnrrl • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 E REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Greg Goodale PHONE: 961-8515 DATE: 4 / 16 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 085.601.5610.01.011 TO: ACCOUNT NUMBER 085.601.5604.01.011 ACCOUNT TITLE Recycling Programs - Regular -SW ACCOUNT TITLE Landfills S&W, Regular EXPLANATION (Provide complete explanation): AMOUNT $ 45,429.00 TOTAL: $ 45,429.00 AMOUNT $ 45,429.00 TOTAL: $ 45,429.00 Position #00-04771 was budgeted for under Recycling Programs - Regular S&W. This position was re -allocated and moved to the Landfills S&W account. This request is to move the funding for this position accordingly. SUBMITTED BY: - DATE: epartment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: &4.-, /0 /X -k, Director of Finance roved _ Deferred Signed: DATE: Y / "' / M— Denied DATE: APR/ 2 9 2045 Transfer No. y 2 - APR 3 0 7015 II Ok • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Greg Goodale PHONE: 961-8515 DATE: 4 / 16 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 085.911.5911.03.341 TO: ACCOUNT NUMBER 085.601.5604.51.011 ACCOUNT TITLE Misc. Charges -Vacation Pay -SW ACCOUNT TITLE P-Hulu Landfill S&W, Regular AMOUNT $ 30,000.00 TOTAL: $ 30,000.00 AMOUNT $ 30,000.00 TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): To transfer funds from the Vacation Pay account to the Pu'uanahulu Landfill S&W account to offset vacation cash -in -lieu payments during the fiscal year. SUBMITTED BY: DATE: Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 4-.—. � DATE: VL6 Director o Finance roved _ Deferred _ Denied Signed: DATE: APR 2 9 /2015 Mayor Transfer No. Lf3 APR 3 0 2015 I(C0CC, E Form #:A-102 COUNTY OF HAWAII Revised: 07/01 11 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works CONTACT: Nicole Sitts DIVISION: Building PHONE: 808-961-8457 DATE: () ` /47/ //1 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER 010.171.5171.22.339 TO: ACCOUNT NUMBER 010.171.5171.80.480 010.171.5171.96.480 ACCOUNT TITLE Building R&M Oce, Insurance ACCOUNT TITLE Building R&M Equip, Misc. Equipment Building Design & Eng Misc Equip EXPLANATION (Provide complete explanation): AMOUNT $ 3*2W-1159 $ 4,220 TOTAL: $ 4,220 AMOUNT $ 2420.00 $ 1,800 4,220 TOTAL: $ 242&:00 moi§ T?Ufff #txt� ir' i�i1�# t 1 f i i� #� � I max Insurance quotes were lower than anticipated. Ladder Scaffods & Jack (5171.80) - is needed to replace 30+ yrs old wooden scaffods, and Borescope (5171.96) is needed to find underlying problems under concrete.(' SUBMITTED BY: MIWADATE: kta en Departmt H a ��ff� ACTION: ✓Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ---:-,o P-11' DATE: I,uci Director of Finance Zd _Deferred _ Denied APR 2 9 2015 Signed: DATE: I / Mavor Transfer No. q,( i APR 3 0 2015 ,(,A, r • Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: NANCY KELLY PHONE: 961-8259 DATE: 04 / 27 / 15 FISCAL PERIOD: July 1, 2014 to June 30, 2015 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 424,757.00 TOTAL: $ 424,757.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.01.011 Research & Dev S&W - Regular S&W $ 39,000.00 010.221.5221.01.011 Fire Protection S&W —Regular S&W 299,539.00 010.221.5225.01.011 Fire Eqpt Maint S&W — Regular S&W 72,275.00 010.111.5111.01.011 Office of Mgmt S&W — Regular S&W 13,943.00 TOTAL: $ 424,757.00 EXPLANATION (Provide complete explanation): To transfer funds from the Vacation Pay account to various department accounts to cover shortfall due to vacation cash -in -lieu payments during the fiscal year. SUBMITTED BY: /b DATE: Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: &e,, - Q f;L& DATE: / .7 Director (fit/ Director of Finance Signed: Deferred _ Denied DATE: AfR 2 9 X2015 Transfer No. q5 apR 3 0 2015 1(n(1R9�