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Home My WebLink AboutCOM 0033.010 2014-2016 William P. Kenoi 0.t17,°f".r,� Deanna S. Sako Mayor °13.1: � ,,1,;;;' ' Director 7/1 '• Lisa K. Miura +e Deputy Director •County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 o v, O n OsoMay 19, 2015 ,>rn Dru Kanuha, Chairman, W y and Members of the Hawai`i County Council v County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds May 1 through 15, 2015 Attached is a Report of Transfers Authorized showing transfers made from May 1 through 15, 2015. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 33. 10 Ref. To: PC- Ref. Date MAY 1 9 2015 Hawai'i County is an Equal Opportunity Employer and Provider 000000000000 0 000000000000 0 o00000000000 o 0000000000000 0 m000000000000 0 O (D� f) ONO OLDO LLf) 000 CO EN CO 0 N CO N V 0 N 7 m 0 c > W �SaS > oO (n N c 06 0 0 0 0 0 U 6 .0 CI) 0Cr) 'o0000000 Q _ . O C � 0 O L aO U O O , co 0 QN (6 - - - - .- O _ (60) OOOOOEc O O N C 0 Y CL d Q. 0- O E (6 '- C6 N (6 (6 (6 C6 < .O -- - .L E C E C C C C = O O 'O n (6 0 7 0 0 C 2SYQd2YaNl0IL u) r r r N N N N N r N 0001000 N 0000 ,- O N O r Cr) V O N V V V C I- OrrOrOr rN 0 N N N N N N N N N N r CO Lf) Lf) Ln (f) Ln Lf) Lf) In Lf) Lf) Lf) LO 00000000 0 0 0 O 0 0 0 0 0 0 0 0 O O O O ,.. 00000000 000 O C CC O O O O O O O O O O : 00000000 O O O 0 O (f) O (O (f) (f) O N- co-o O (C) E oNL0V r Nco NNN CD < r r r 0) Lf) l- 0 O N r w Lr O r r (0 > 0) IL W W 0.6 U U U W W i U U g) u 000 n U c000 ° co � > > > • (D " 000 H "O a .ESC 6 0:5 .2 2 a) V) (6 c6 • O U fn E E E Q C C @ y 0 Y 0. < < < < Q 0 0 2 a2 E c N1 U U U 0 o6 O � (ASYSdN1N1 NYZZ O 0- 'd 00000 (0000 C t V 4) O M t` O N Lf) (h C7 M IO - 0 0 0 O O O N O O L LL NNNNNNNN CO CO 0 Ln Lf) Lf) L0 Ln L0 L0 Ln Ln Lf) Ln U- Q N O0) U_0 U U C f6 O O O O C 0_ .0 Q QQQ L. 0 O N •L' — 0 'C >N (6 (0 (6 (6 (6 7 44 7 C C C C C -c Q 0 000 (.92 N L 4- N Lo (f) (f) Ln U) L() O a) > r r r r r t- (0 o Q� _r _r r rr it Q Lo L() Lf) Lf) (f) in - < 0 y L w o N N Z V `6"t V 10 Q Ln Na) • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration/Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 04 / 22 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.81.011 Dispatch S&W,Regular S&W $ 100,000.00 010.201.5207.01.011 So. Hilo Police - S&W,Regular S&W 125,000.00 010.201.5209.01.011 011 Hamakua Police - S&W, Regular S&W 50,000.00 010.201.5212.01.8@3 Kona Police S&W, RegularS&W 446,000.00 010.201..5215.61.011 HI PAL S&W, Regular S&W 115,000.00 TOTAL: $ 836,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police Hdqtrs - S&W, Regular S&W $ 16,000.00 010.201.5210.01.011 Waimea Police - S&W, Regular S&W 15,000.00 010.201.5211.01.011 Kohala Police - S&W,Regular S&W 20,000.00 010.201.5203.51.011 Admin Sery S&W,Regular S&W 485,000.00 010.201..5214.01.011 Puna Police S&W, Regular S&W 300,000.00 TOTAL: $836,000.00 EXPLANATION (Provide complete explanation): Transfer request due to the budget shortage in Admin Sery S&W,Headqtrs S&W,Waimea S&W,Kohala S&W, and Puna S&W. The shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts S&W and unforeseen natural diasters which caused overtime. AIR 2 3/`2015 SUBMITTED BY: I ,' +� DATE: D-l artment Hee. ACTION: ✓ Recommend Approval _ Recommend Deferral Recommend Denial Signed: W ---/ 1 *.. DATE: W{ / 3d / IS l� Director of Finance Approved _Deferred _Denied i 110414111.11111W DATE: MAY — 4 2915 Signed: �_ Mayor Transfer No. Liu MAY 0 6 2015 11f r0( • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 5/ / 61 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Police Adm Div-Oce, Mileage &Auto Allo $ 5000.00 TOTAL: $ 5000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5209.02.115 Hamakua Police- Oce, Misc. Contract Servi $ 5000.00 TOTAL: $ 5000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Police-Oce, Misc. Contract Services due to increased requests for towing, body removal and vehicle maintenance in the Hamakua District. Excess of funds in Police Adm Div-Oce, Mileage &Auto Allo because of reduced gas prices and the reduction of sworn officers with subsidized vehicles. SUBMITTED BY: —.='., ' /6 DATE: PAY - 11 2015 Dep.rtment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: g / t' / t Vu Director of Finance ✓Approved _ Deferred _Denied Signed: 14.-- 'L— DATE: c / I i / lS Mayor Transfer No. LIi MAY 1 3 2015 Ibflq • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5/ / 01 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Police Adm Div-Oce, Mileage & Auto Allo $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.22.115 Kona Police CID - Oce, Misc. Contract Se $ 20,000.00 TOTAL: $ 20,000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Kona Police CID -Oce, Misc. Contract Services due to increased requests for towing, body removal, vehicle maintenance and medical service in the Kona District. Excess of funds in Police Adm Div-Oce, Mileage&Auto Allo because of reduced gas prices and the reduction of sworn officers with subsidized vehicles. SUBMITTED BY: MAY - 1 DATE: / 2015 De.-rtment Head yy ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: .0 l I / is Director of Finance +!Approved _ Deferred _Denied Signed: ��'t..-• DATE: / / IS lam-- Mayor Transfer No. 4-1`8 MAY 13 2015 Ihinri • • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5/ / 01 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Police Adm Div-Oce, Mileage&Auto Allo $ 37,000.00 TOTAL: $ 37,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5214.02.113 Puna Police - Oce, Water, Gas and Sewer $ 2,000.00 010.201.5214.02.115 Puna Police -Oce, Misc. Contract Services 30,000.00 010.201.5214.02.235 Puna Police - Oce, Misc Materials & Supp 5,000.00 TOTAL: $ 37,000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Puna Police-Oce, Water,Gas and Sewer, Oce, Misc. Contract Services and Oce,Misc. Materials & Supp due to increased requests for towing, body removal, vehicle maintenance and office and computer supplies. Excess of funds in Police Adm Div-Oce, Mileage & Auto Allo because of reduced gas prices and the reduction of sworn officers with subsidized vehicles. SUBMITTED BY: ��!eiL,� � ��u� DATE: pAY - 1 2015 i-partment Heat. ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: S / Y / IIIE� Director of Finance Approved _ Deferred _Denied Signed: �'�— "� � DATE: I II l ' ',Mayor Transfer No. �{4 MAY 1 3 2lt5 \\,2(111 • • Form#:A-102 COUNTY OF HAWAII ' Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: CONTACT: Deanna Sako PHONE: 961-8234 DATE: 5 / 13 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 Real Property Tax S&W, Regular S&W $ 28,000 TOTAL: $ 28,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.011 Fin Admin &Budget S&W, Regular S&W $ 28,000 TOTAL: $ 28,000 EXPLANATION (Provide complete explanation): Funds are available in Real Property S&W due to lower than anticipated expenses. Funds are needed in Finance Admin& Budget due to cash in lieu of vacation paid. SUBMITTED BY: -v-+/J DATE: / 13 / 13 Department Head ********************************************************************************************************************* ACTION: ./ Recommend Approval _Recommend Deferral _Recommend Denial Signed: pew DATE: S / 13 / I( Director of Finance Approved Deferred _Denied Signed: DATE: MAY/ 14 2015 Mayor Transfer No. 50 MAY 1 5 Ot5 IV2�2 • • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE CONTACT: KEONE THOMPSON PHONE: 961-8349 - DATE: 05 / 06 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 / FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.42.109 N & S KONA RD OCE, EQUIPMENT $ 20,000.00, REPAIRS/MAINT 020.301.5301.42.218 N & S KONA RD OCE, FUELS & 20,000.00- LUBRICANTS TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.228 S HILO ROAD OCE, M.V./HVY EQPT $ 40,000.00, PARTS/SUP TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): • TRANSFER FUNDS FROM NORTH/SOUTH KONA ROADS TO SOUTH HILO ROADS TO COVER EXCESS HEAVY EQUIPMENT REPAIRS &MAINTENANCE, DUE TO SEVERAL DISASTERS. NORTH/SOUTH KONA ROADS HAS FUNDS DUE TO DISASTERS MAINLY AFFECTING EAST& SOUTH HAWAII ISLAND, AND EXTREMELY CONSERVATIVE SPENDING WITH THE FORESIGHT OF HAVING TO ASSIST DISASTER AFFECTED DISTRICTS. %/JONVIA SU BM ITT,E,D BY: DATE:6 1140\9'61k Department Head ACTION: commend Approval Recommend Deferral _Recommend Denial pp _ Signed: DATE: S- / 13 / Vi' I S Director of Finance Approved _Deferred _Denied \ qZ) MAY 14 2015 Signed: DATE: Mayor Transfer No. MAY 1 S 'nit;