HomeMy WebLinkAboutCOM 0033.011 2014-2016 r
William P. Kenoi o- ?V OF,,,,� Deanna S. Sako
Mayor .. j4;' ` Director
... .....-;.: '„s Lisa K. Miura
Deputy Director
County of Hawai`i
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
June 3, 2015Lm o n
c=o
c-..= ----,-.7._
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Dru Kanuha, Chairman, cc
and Members of the Hawai`i County Council ... "-:'
County of Hawai`i n
Hilo, Hawai`i 96720 w
Dear Chairman Kanuha and Members of the County Council:
SUBJECT: Transfer of Funds
May 15 through 31, 2015
Attached is a Report of Transfers Authorized showing transfers made from May 15
through 31, 2015. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
(Pg 5 0 (k-iy,
Carole Akau
Financial Systems Analyst
Attachments
Comm. No. 3 3. ( I
Ref. To: C_
Hawai'i County is an Equal Opportunity Employer and Provider Ref, Dote F JUN 0 9 2015,,,,
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Form#:A-102 COUNTY OF HAWAII •
•
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5/ / 01 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.109 Police Adm Div-Oce, Equipment Repairs/M $ 36,000.00
TOTAL: $ 36,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.02.109 So. Hilo Police- Oce, Equipment Repairs/M $ 25,000.00
010.201.5208.02.109 N Hilo Police- Oce, Equipment Repairs/M 2,000.00
010.201.5209.02.109 Hamakua Police-Oce, Equipment Repairs/M 3,000.00
010.201.5211.02.109 Kohala Police-Oce,Equipment Repairs/M 6,000.00
TOTAL: $ 36,000.00
EXPLANATION (Provide complete explanation):
Transfer being requested for Police-Oce, Equipment Repairs and Maintenance for S./0
Hilo,N. Hilo, Hamakua and Kohala due to increased repair requests and maintenance for the stated
districts.
Excess of funds in the Police Adm Div-Oce Equipment Repair/M due to the
decreaesd request forfxluipment repair.
MAY - 1?W5
SUBMITTED BY: r c DATE: /
Dep-•ment Head
*********************************************************************************************************************
ACTION: J Recommend Approval —Recommend Deferral —Recommend Denial
Signed: / 1� eat DATE: c / I`f / r,(
Vu' Director of Finance
\pr. Ps _Deferred _Denied
Signed: % ` DATE: MAY/ 15 2415
Mayor
Transfer No. 52
Form#:A-102 COUNTY OF HAWAII •
Revised:07/01
•
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION
CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 05 / 14 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5223.01.011 OCEAN SAFETY S&W- REGULAR $ 126,500.00
010.221.5224.01.011 FIRE PREVENTION S&W-REGULAR 61,000.00
010.221.5225.01.011 EQUIP MAIN S&W- REGULAR 73,500.00
TOTAL: $ 261,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.01.021 FIRE PROTECTION S&W-OVERTIME $ 260,000.00
010.221.5226.01.021 TRNG &VOLNTR S&W-OVERTIME 1,000.00
TOTAL: $ 261,000.00
EXPLANATION (Provide complete explanation):
Funds are needed in Fire Protection S&W Overtime due to un-anticipated overtime related to brushfires and
disasters and in Training&Volunteer S&W Overtime due to un-anticipated overtime.
Funds are available in Regular S&W in Ocean Safety, Fire Prevention and Equipment Maintenance due to
vacancies during the year and less than anticipated overtime costs.
MAY 142015
SUBMITTED BY- DATE: / /
Department Head
*********************************************************************************************************************
ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: p DATE: c / /
1,/VC/ Director of Finance
Approved _Deferred _Denied
Signed:
DATE: MAY 2 0 2915
Mayor
Transfer No. 53
Form#:A-102 COUNTY OF HAWAII •
•
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5/ / 01 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Police Adm Div-Oce, Mileage&Auto Allo $ 5000.00
TOTAL: $ 5000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5202.02.104 Police Hdqtrs -Oce, $ 2500.00
010.201.5202.02.227 Travel/Conferences 2500.00
Police Hdqtrs• -Oce, Computer&
Office
TOTAL: $ 5000.00
EXPLANATION (Provide complete explanation):
Transfer being requested for Police Commission Oce, Travel/Conference due to
unforeseen travel expenditures and for Police Commission-Oce, Computer& Office for purchasing of a laptop
for Commission Secretary.
Excess of funds in Police Adm Div-Oce,Mileage &Auto Allo because of reduced gas prices and the reduction of
sworn officers with subsidized vehicles.
SUBMITTED BY:
DATE: MAY — 1 2015
Dep rtment Head
ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial
Signed:lita 00,6''--tqa 0'41' DATE: / i4. / '.Jr
Director of Finance
Ap roved _Deferred Denied
Signed: DATE: MAY/2 Q Zap
Mayor
Transfer No. 5 4
u „i-,
Form#:A-102 4110 COUNTY OF HAWAII 111
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5/ / 01 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.218 Police Adm Div- Oce, Fuels& Lubricants $ 50,000.00
TOTAL: $ 50,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5215.06.115 Police Sobriety Test $ 50,000.00
TOTAL: $ 50,000.00
EXPLANATION (Provide complete explanation):
Transfer being requested to increase balance for Police Sobriety Test due to increased inqusitions for Police
sobriety test which cost $350.00 a piece.
Excess of funds in Police Adm Div-Oce, Fuels and Lubricants " because of
reduced gas prices
SUBMITTED BY: - 1 DATE: / 2015
Dep_• ment Head
ACTION: ✓ Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: 4.12w -0-•PA DATE: s—/ 14 / it
Director of Finance
Approved _Deferred _ Denied
Signed: DATE: MAY/ 2 0 2Q15
Mayor
Transfer No. "55
1x11 I
_ 41)
411
Form#:A 1oz COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Civil Defense Agency DIVISION:
CONTACT: Darryl Oliveira PHONE: 808-935-0031 DATE: 05 / 11 / 15
FISCAL PERIOD: July 1, 2014 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.02-102 Civil Defense Agc Oce,Telephone $ 7,000.00
TOTAL: $7,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241-01-011 Civil Defense Agc, Regular S & W $ 7,000.00
TOTAL: $ 7,000.00
EXPLANATION (Provide complete explanation):
To transfer funds to salaries and wages account in anticipation of shortage in account. . Funds are available in
the telephone account due to lower than anticipated expenses.
IL
jati•
SUBMITTED BY: r DATE: s / % 3 /
Department Head
************************ *******************************************************************************************
ACTION: I Recommend Approval _Recommend Deferral _Recommend Denial
Signed: h.14 _0thitDATE: .'.0 / 14 / ($
Vile./ Director of Finance
\/Approved _Deferred _Denied
Signed: DATE: MAY 7.0 211
Mayor
Transfer No. scG.
•
•
Form#:A-1 o2 COUNTY OF HAWAI I
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: KEONE THOMPSON PHONE: 961-8349 DATE: 05 / 11 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.02.104 HWY ADM OCE, TRAVEL/CONF $ 40,000.00 r----
020.301.5301.02.109
020.301.5301.02.109 HWY ADM OCE, EQUIP REPAIRS 15,000.00
020.301.5301.02.228 HWY ADM OCE, MV/HVY EQPT 30,000.00✓
020.301.5301.02.341 HWY ADM OCE, MISC CHARGES 40,000.00 -
TOTAL: $ 125,000.00/
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.06.449 HWY ADM EQPT, MOTOR VEHICLE $ 125,000.00
TOTAL: $ 125,000.00 -�
EXPLANATION (Provide complete explanation):
TRANSFER FUNDS FROM HIGHWAY MAINTENANCE ADMIN OCE TO COVER NECESSARY
EQUIPMENT PURCHASES WHOSE BID COSTS CAME IN MUCH HIGHER THAN ANTICIPATED.
HIGHWAY MAINTENANCE ADMIN OCE HAS THE FUNDS DUE TO NOT PARTICIPATING IN THIS
YEAR'S OVERSEER CONFERENCE AND DEFERRING OTHER EXPENSES.
SUBMITT BY: DATE: / 1 / 6ii-ri_ Fie-artment He-•
ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial
Signed: Qua..—;A fr4t, DATE: / I If / I S
iMii Director of Finance
'"Approved _Deferred _Denied
• .10111111111WMAY 202915
Signed: DATE: /
Mayor
Transfer No. 5-7
MAY 2 0 2015 II 4,
• •
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: KEONE THOMPSON PHONE: 961-8349 DATE: 05 / 13 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.41.011 N & S KONA RD S&W, REGULAR S&W $ 12,000.00
TOTAL: $ 12,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.530412:0214"F KAU ROAD S&W, OVERTIME S&W $ 12,000.00
TOTAL: $ 12,000.Od
EXPLANATION (Provide complete explanation):
TRANSFER FUNDS FROM NORTH/SOUTH KONA ROADS KA'U ROADS, TO COVER EXCESSIVE
OVERTIME COSTS, DUE TO SEVERAL DISASTERS.
NORTH/SOUTH KONA ROADS HAS FUNDS DUE TO SEVERAL EMPLOYEES BEING OUT ON
WORKER'S COMPENSATION OR AUTHORIZED LEAVE WITHOUT PAY.
SUBMITTE Y: �� ,O/C/i."
DATE: "' 61 '
Department Head
********************* *** ******************************************************************* *********************
ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial
Signed: J(riA))/1/1/n/14&---- DATE: MAY/ 19 2p15
Director of Finance
Approved _Deferred _Denied
4111
Signed: DATE:
Mayor -�
Transfer No.
MAY 2 2 2015 Ica9-1u ��
• •
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: KEONE THOMPSON PHONE: 961-8349 DATE: 05 / 13 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.41.011 N & S KONA RD S&W, REGULAR S&W $ 40,000.00'
020.301.5301.31.011 N& S KOHALA RD S&W, REGULAR 40,000.00-
S&W
TOTAL: $ 80,000.00
TO: ACCOUNT�NUaM4pR ACCOUNT TITLE AMOUNT
020.301.5301A-29 + S HILO ROAD S&W, OVERTIME S&W $ 15,000.00-
020.301.5301.12.218 S HILO ROAD OCE, FUELS & LUB 20,000.00,
020.301.5301.12.228 S HILO ROAD OCE, MV/HVY EQPT 45,000.00
TOTAL: $ 80,000.00 -
EXPLANATION (Provide complete explanation):
TRANSFER FUNDS FROM NORTH/SOUTH KONA ROADS AND NORTH/SOUTH KOHALA ROADS TO
SOUTH HILO ROADS, TO COVER EXCESSIVE OVERTIME COSTS, FUELS USAGE AND EQUIPMENT
REPAIRS &MAINTENANCE DUE TO SEVERAL DISASTERS.
NORTH/SOUTH KONA ROADS AS WELL AS NORTH/SOUTH KOHALA ROADS HAVE FUNDS DUE
TO SEVERAL EMPLOYEES BEING OUT ON WORKER'S COMPENSATION OR AUTHORIZED LEAVE
WITHOUT PAY.
SUBMITTED BY: / , , I.
DATEL.1 161y >p'I
K-1--- Department Head '
********************** **i******************************************************************************************
ACTION: J Recommend Approval _Recommend Deferral _Recommend Denial
Signed:jilt DATE: fl/t'( 1 . 7f
Director of Finance
Ap• •ved _Deferred _Denied
i
si
Signed: DATE:
MAX 21 2,015
Mayor
Transfer No. 5
MAY 2 2 2015 i, -7- L
i •
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona ) PHONE: 961-2273 DATE: 05 / 18 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.218 Police Adm Div-Oce, Fuels&Lubricants $ 100,000.00
TOTAL: $ f Op, perp—
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.02.115 So Hilo Police-Oce, Misc. Contracts Servi $ 100,000.00
TOTAL: $ 100,000.00
EXPLANATION (Provide complete explanation):
Request to transfer to So Hilo Police-Oce, Misc. Contracts Services due to increase of expenses of towing
requests, sobriety tests, medical services and vehicle maintenance.
Excess funds in the Police Adm Div-Oce, Fuels &Lubricants because of reduced gas prices and the reduction of
sworn officers with subsidized vehicles.
titilt
SUBMITTED BY: --=I=ii I _ DATE: os / t8 ice;,
w part ent -ad
ACTION: J Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: "�� x/0 DATE: 6 / 1.0 / IS
VW} Director of Finance
v Approved _ Deferred _Denied
Signed: DATE:
M9Y 2 6 ?015
Mayor
Transfer No. (,p
MM 2 8 2015 via-,
• I
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 05 / 18 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.109 Police Adm Div-Oce, Equipment Repair/M $ 30,000.00
TOTAL: $ 30,Oa
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.02.109 So Hilo Police-Oce, Equipment Repairs/M $ 30,000.00
TOTAL: $ 30,Crap
EXPLANATION (Provide complete explanation):
Request to transfer to So Hilo Police-Oce, Equipment Repairs/M due to unforseen repairs ex. Hilo Cellblock
sally port door&AC compressors and pulley systems.
Excess funds in the Police Adm Div-Oce, Equipment Repair/M due to low request for equipment repair in
Admin.
SUBMITTED BY: -.;:4 -4".4,i DATE: 06 / /8 / 1 S-
De,artment Hea+
ACTION: I Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: wt. ‘224.,-.10 4.4 DATE: C / / IS
Director of Finance
Deferred Denied
Signed: DATE: MAY/ 2 6 20/15
Mayor
Transfer No. (s,�
MM 2 8 2015 ,,
• •
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 05 / 20 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 76,000
TOTAL: $ 76,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.449 P&R Adm Equip,Motor Vehicle $ 76,000
TOTAL: $ 76,000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase two pick up trucks to support Park Caretaker activities in North Hilo and Waimea.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
SUBMITTED BY: (2/;' -.1 77/2"- DATE: 5/"7/ I/
/Department Head
*********************************************************************************************************************
ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: �', "�"- ��------/° DATE: - 4 / 1I / er
l/tom Director of Finance
0\-4e11."
/• ' -. —Deferred _Denied
116`
Signed: i'�� "- DATE: MAY/ 2 6 2q15
Mayor
Transfer No. co 2
MAY 2 8 2015 IV1 2,
• •
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: NANCY KELLY PHONE: 961-8259 DATE: 05 / 21 / 15
FISCAL PERIOD: July 1, 2014 to June 30, 2015
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.03.341 Vacation Pay $ 21,000.00
TOTAL: $ 21,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.411.5411.01.011 Office of Aging S&W-Regular S&W $ 21,000.00
TOTAL: $ 21.000.00
EXPLANATION (Provide complete explanation):
To transfer funds from the Vacation Pay account to Office of Aging accounts to cover shortfall due to vacation
cash-in-lieu payments during the fiscal year.
SUBMITTED BY: -is.---d ? DATE: r / d I / (S
Department Head
ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial
Signed: A.-k' DATE: / ?'1 / (r
Director of Finance
\,7-AT; roved _Deferred _Denied
MAY 26205
Signed: DATE: /
Mayor
Transfer No. Lo 3
wv 2 R 71115
• •
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks&Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 05 / 20 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 25,000
TOTAL: $ 25,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.480 P&R Adm Equip, Misc. Equipment $ 25,000
TOTAL: $ 25,000
EXPLANATION (Provide complete explanation):
'✓
Funds are needed to purchase a tractor for our Parks Maintenance crews to conduct there maintenance field work
operations as well as specialized projects and disaster debris cleanup.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
411r111)SUBMITTED BY: DATE: S / 2( / _(S
Department Head
ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial
Signed: ---�� f DATE: S / / (,$
1/111CY Director of Finance
✓Approved _Deferred _Denied
111 Signed: —`'=� DATE: MAY 2 6 N155
or
Transfer No. C01-}
MAY 2 8 2015
• •
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION:
CONTACT: Deanna Sako PHONE: 961-8234 DATE: 5 / 21 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.111.5111.02.115 Office of Management OCE, Misc Contr $ 50,000
TOTAL: $ 50,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.111.5111.01.011 Office of Management S&W, Regular S&W $ 50,000
TOTAL: $ 50,000
EXPLANATION (Provide complete explanation):
Funds are needed in regular salary&wages account to cover employment contracts paid from salary and wages,
but budgeted in miscellaneous contractual services.
SUBMITTED BY: DATE: ()C / ZZ / tr
Department Head
ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: � DATE: / / /4—
Director
SDirector of Finance
1/ Approved _ Deferred _Denied
1
Signed: MAY 262Q5
DATE: /
Mayor
Transfer No. (per,
nnov 2 R 2015 ,1,0 ,.
•
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: Administration
CONTACT: DIANE M SHIRO PHONE: 961-8463 DATE: 05 / 18 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $
TOTAL: $ 280,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.06.449 Bld Inspection- Equip, Vehicle $ 238,000
010.231.5232.06.450 Bld Inspection- Office Equip/Fixt/Furnt 42,000
TOTAL: $ 280,000
EXPLANATION (Provide complete explanation):
Monies being transferred to the proper division that over see the Permit Enhancement Project. Funds will be
used to purchase the equipment for the new staffing of the Permit Enhancement Project.'
Funds are available in various accounts due to lower than anticipated expenditures.
SUBMITTED Y: I DATE: / /
-part -nt Head
ACTION: I Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: P (3•k DATE: S / h / 'T
Director of Finance
vpproved Deferred —Denied
1114 elk
Signed: DATE:
MAY 2 6 215
Mayor
Transfer No. cpm
MAY 2 7 2015
y a •
• •
From: Account Number Account Title Amount
010.173.5173.02.115 Public Works, Admin OCE, Misc Contract 200,000
010.171.5171.02.103 General Services OCE,Janitorial Services 9,400
010.171.5171.02.104 General Services OCE,Travel/Conference 1,800
010.171.5171.02.121 General Services OCE, Refuse Disposal 2,500
010.171.5171.02.217 General Services OCE, Cleaning and Sanitation 30,000
010.171.5171.02.235 General Services OCE, Misc 400
010.171.5171.22.102 Building R&M OCE, Telephone 1,630
010.171.5171.22.104 Building R&M OCE, Travel/Conference 1,000
010.171.5171.22.114 Building R&M OCE, Electricity 1,000
010.171.5171.22.115 Building R&M OCE, Misc Contract Services 5,000
010.171.5171.80.454 Building R&M Equip, Compu Equi &Soft 100
010.171.5171.96.454 Building Design & Eng Equip, Comp Equip 100
010.171.5171.96.480 Building Design & Eng Equip, Misc Equip 70
010.231.5232.02.109 Building lnsp OCE, Equip Repairs/Main 2,000
010.231.5232.02.115 Building lnsp OCE, Misc Contract Service 25,000
280,000
To: Account Number Account Title Amount
*See Request to Transfer
Form#:A-102 III COUNTY OF HAWAII 410
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: KEONE THOMPSON PHONE: 961-8349 DATE: 05 / 07 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.41.021 N & S KONA RD S&W, OVERTIME S&W $ 30,000.00
TOTAL: $ 30,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.61.021 PUNA ROAD S&W, OVERTIME S&W $ 30,000.00
TOTAL: $ 30,000.00
EXPLANATION (Provide complete explanation):
TRANSFER FUNDS FROM NORTH/SOUTH KONA ROADS TO PUNA ROADS TO COVER EXCESSIVE
OVERTIME COSTS, DUE TO SEVERAL DISASTERS.
NORTH/SOUTH KONA ROADS HAS FUNDS DUE TO DISASTERS MAINLY AFFECTING EAST&
SOUTH HAWAI'I ISLAND, AND CONSERVATIVE SPENDING WITH THE FORESIGHT OF HAVING
TO ASSIST DISASTER AFFECTED DISTRICTS.
SUBMITTE BY:
`/" DATE:
Department Head
*************** *1) * *** *****************************************************************************************
ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: ,rQtw.,,-,E/0 /4-4f-• DATE: c / /
-e Director of Finance
K Approved _Deferred _Denied
Signed: �- DATE: / /.1.--Mayor
Transfer
Transfer No. G7
MLIV 9 u 9n4r (0-n7I_
Form#:A-102 110
COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: LIQUOR CONTROL DIVISION:
CONTACT: MARCIA MATSUI PHONE: 961-8235 DATE: 05 / 26 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.02.227 Computer and Office Supplies $ 250.00
TOTAL: $ 250.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.06.454 Computer Equipment& Software $ 250.00
TOTAL: $ 250.00
EXPLANATION (Provide complete explanation):
Balance in the Computer Equipment& Software account insufficient to purchase new tablet that will be used by
the Liquor Control Director whose laptop has been having operational issues.
Funds are available in our Computer&Office Supplies account because of savings due to printing done on a
new, leased copier that includes up to 10,000 free copies and toner.
SUBMITTED BY: DATE: MAI' 2 6 2915
D-.artment Head
ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial
Signed: / /° n'� DATE: / '1 /
a Director of Finance
_gbpproved _Deferred _ Denied
Signed: '34'x._ '- DATE: c / ?- / ( c
_Mayor
Transfer No. Co 8
MAY 2 9 2015 (W-ta
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 05 / 21 / 15
FISCAL PERIOD: July 1, 20 14 to June 30, 20 15
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 129,000
TOTAL: $ 129,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.449 P&R Admin Equip,Motor Vehicle $ 129,000
TOTAL: $ 129,000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase 7 used vehicles for use islandwide to replace aging vehicles that are not reliable
and in constant need of repairs or have been deemed unsafe to drive long distances.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
SUBMITTED BY: / DATE: c / Zj /
Department Head
*********************************************************************************************************************
ACTION: ✓ Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: th-iv DATE: 5 / 3-1
Director of Finance
DC Approved _Deferred _Denied
Signed: 'j't'�_ A-- 4--- DATE: C / 2& /I s--
Mayor Mayor
Transfer No. (0 9
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