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Home My WebLink AboutCOM 0033.012 2014-2016 William P. Kenoi + ""'+ Deanna S. Sako Mayor j1�;4� Director • '• Lisa K. Miura Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 Q C'1 v, O June 17, 2015 c Dru Kanuha, Chairman, and Members of the Hawaii County Council == , County of Hawai`i � Hilo, Hawaii 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds June 1 through 15, 2015 Attached is a Report of Transfers Authorized showing transfers made from June 1 through 15, 2015. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Contras. No. 3 • Ref. To: F(-- Ref. 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N Z • • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 27 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Parks Maint- Reg S& W $ 9,100.00 TOTAL: $ 9;000-.06t• TO: 000:00- TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.1 1.011 Hilo & W HI Vets Cemetery, J 54- $ 9,100.00 TOTAL: $ '+,11(1070,0 't'1 Ff it1 EXPLANATION (Provide complete explanation): Funds are available under the Parks Maintenance Regular Salaries & Wages Accounts due to vacancies taking longer than expected to fill and some employees on worker's compensation. Funds are needed to cover anticipated shortages under salaries and wages accounts. Transfer to this account is needed to cover increases caused by unanticipated occurrences such as storms and lava flow. SUBMITTED BY: L ff DATE: / 2711 S Department Head ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial Signed: .- / �t..-.—• 614., DATE: s / " / 14 Director of Finance ✓� roved Deferred Denied JUN - 12015 Signed: DATE: Mayor Transfer No. 70 $- • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: DIANE M SHIRO PHONE: 961-8463 DATE: 05 / 27 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.449 Bld Insp - Equip, Vehicle $ 68,000 010.183.5183.06.449 Engineering- Equip, Vehicle 2,500 TOTAL: $ 70,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.23.115 FIRM Updates $ 70,500 TOTAL: $ 70,500 EXPLANATION (Provide complete explanation): Monies are being transferred to fund the additional work for the Puna Flood Study. Funds are available in various accounts due to lower than anticipated expenditures. SUBMITTED BY: DATE: J / 2/ I ,� Dep; = t Head ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial Signed: &es.. DATE: c / ?-t / t. Director of Finance .. _ Deferred Denied AMIN Signed: DATE: JUN " aO15 Mayor Transfer No. i • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PLANNING DIVISION: ADMINISTRATIVE SERVICES CONTACT: JOAQUIN GAMIAO PHONE: 961-8174 DATE: 06 / 02 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.02.107 Planning OCE,Advertising Legal Notices $ 3,700.00 010.141.5141.02.112 Planning OCE,Mileage Cultural Res Comm 3,000.00 010.141.5141.02.115 Planning OCE,Misc Contract Svcs CRC 1,000.00 010.141.5141.02.341 Planning OCE, Misc Charges Cult Res Com 2,000.00 TOTAL: $ 9,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.06.450 Planning Equip, Office Equip-Fixt-Furniture $ 9,700.00 TOTAL: $ 9,700.00 EXPLANATION (Provide complete explanation): To implement Mayor's request to move Building Permit processing from DPW/Building Division to Planning/Administrative Permits Division beginning July 1,2015,the purchase of new cublicle workstations are needed for staff/personnel.The Purchasing Division has been informed and are assisting with this late cut-off for purchase requisitions. The funds first being utilizeded are balances remaining from Cultural Resources Commision setup costs. The remaining amount needed is being supplied from the Legal Notices Publications resulting from savings due to less Public Notices being published. SUBMITTED :Y: i`�_ DATE: / 2/ / !S ' Depart ent Head **************************************** **************************************************************************** ACTION: l Recommend Approval _Recommend Deferral _Recommend Denial Signed: V'aTrV1 - DATE: t / 3 / 15 VW/ Director of Finance _V/ owed-., Deferred Denied JUN - 4 2015 Signed: 1'_. _ DATE: / / Mayor Transfer No. 72. ►i lid n A 9f11ri • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: James P.Daly PHONE: 961-8719 DATE: 05 / 27 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.229 Park Maint. Bldg& Constr Materials $ 2,300 TOTAL: $ 2,300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Park Maint. Misc. Equipment $ 2,300 TOTAL: $ 2,300 EXPLANATION (Provide complete explanation): Funds are needed to purchase a generator at Mauna Kea Recreational Area. The generator which powers interior/exterior lighting and the water pump for the comfort station was stolen. Funds are available due to less than anticipated expenditures. - SUBMITTED BY: /` – DATE: 6 / 5- / �S Department Head ACTION: t/ Recommend Approval _Recommend Deferral Recommend Denial Signed: "itc-/-1>, t DATE: JU; - 8 015 / btu Director of Finance Xpproved _ Deferred Denied JUN 12 20 j5 Signed: __— DATE: / Mayo Transfer No. -73 .11IN 1 g ,ntg i, f`1, • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 05 / 29 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.218 Police Adm Div-Oce, Fuels& Lubricants $ 100,000.00 010.201.5203.02.111 Police Adm Div-Oce, Rental/Lease of Equ 80,000.00 TOTAL: $ 180,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.02.115 Kona Police-Oce, Misc. Contracts Services $ 100,000.00 010.201.5215.04.115 Investgn Cause of Death,Misc. Contract 80,000.00 TOTAL: $ 180,000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Kona Police -Oce, Misc Contracts Services and Investgation Cause of Death, Misc Contracts due to the tremendous increase in coroners inquest and increased towing expense, body removal, and vehicle maintenance. Excess of funds in the Police Adm Div-Oce, Fuels&Lubricants and Police Adm Div-Oce, Rental/Lease of Equipment due to reduced gas prices and minimal no increased expense for rentals or leased equipment. JUN - 12015 SUBMITTED BY: �� -.4P7�' DATE: ►Y-partment He d ACTION: ✓ Recommend Approval _Recommend Deferral _ Recommend Denial Signed: it.-r.-./ DATE: 6 / / iS VW) Director of Finance \%P-proved _Deferred _ Denied Signed: DATE: JUN/ 12 2015 Mayor Transfer No. 71+. JUN 1 5 2015 r�� • • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE CONTACT: KEONE THOMPSON PHONE: 961-8349 DATE: 06 / 02 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.331.5331.02.115 ROADS IN LIMBO OCE, MISC $ 25,000.00 CONTRACT SERVICES TOTAL: $ 25,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.480 HIGHWAY MAINT ADMIN EQPT, MISC $ 15,000.00 EQUIPMENT 020.301.5301.12.109 S HILO ROAD OCE, EQUIP 10,000.00 REPAIRS/MAINT TOTAL: $ 25,000.00 EXPLANATION (Provide complete explanation): Transfer funds to Highway Admin to cover deficit due to equipment bids that came in higher that budgeted amounts. Transfer funds to S Hilo Roads to cover exceptionally high repairs& maintenance cost for several aging equipment that was used for multiple and ongoing emergencies. Roads in Limbo has funds available because districts were busy addressing multiple and ongoing disasters around the island and unable to work on Roads in Limbo as anticipated. SUBMITTEBY: ` t��kc< Department Head ****************** ** *********************************************************************************************** ACTION: r/ Recommend Approval _Recommend Deferral _Recommend Denial Signed: Cit6„j0 , DATE: / / O- WL/ Director of Finance •NcApproved _Deferred _Denied so 2 9 Signed: —` DATE: JUN 1 2 15 Mayor Transfer No. 15 JUN 1 5 2015 • • Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE 0 6 09 tA.ht, CONTACT: KEONETHOMPSON PHONE: 961-8349 DATE: .&Y /-23—/ 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.235 ROADSIDE MAINTENANCE SVC, BULK $ 75,000.00 SUPPLY/GUARDRAIL MATERIALS TOTAL: $ 75,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.228 HIGHWAY MAINT ADMIN OCE, $ 75,000.00 MV/HVY EQPT PARTS TOTAL: $ 75,000.00 EXPLANATION (Provide complete explanation): Transfer funds to cover exceptionally high repairs&maintenance costs for heavy equipment that worked multiple and ongoing emergencies. Roadside Maintenance has funds available due to not needing to purchase guardrail materials this fiscal year. tAa.*_ SUBMITT D BY............ . : ...../ u DATE. / -- Department Head .................................... ACTION: -I Re ommend Approval _Recommend Deferral _ Recommend Denial Signed: 2a.2A.,+-.to g•-re. DATE: 6 / I /f Director of Finance Approv-d� _Deferred _Denied \ JUN 12 20)5 Signed: ----, DATE: JUN/ 12 Transfer No. 1(0 JUN 1 5 2015 1�,c,-,c, • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY CONTACT: DIANE SHRO PHONE: 961-8321 DATE: 06 / 08 / 15 FISCAL PERIOD: July 1, 20 14 to June 30, 20 15 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.15.341 HIGHWAY FUND-HEALTH BENEFITS, $ 53,000.00 MISC CHARGES TOTAL: $ 53,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.17.341 HIGHWAY FUND -RETIREMENT $ 53,000.00 BENEFITS, MISC CHARGES TOTAL: $ 53,000.00 EXPLANATION (Provide complete explanation): Pay increases and more than anticipated salary and wages costs increased the highway fund retirement benefits. Health benefits were less than anticipated. SUBMITTED BY: �� ' ,�t DATE: rtme t Head ************************** ***************************************************************************************** ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 1° DATE: G / 1 / is- Director of Finance 'Approved _Deferred _Denied JUN 12 2015 Signed: -- DATE: / / Mayor Transfer No. -77 JUN 1 5 2015 1(//5 271 `' • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Darryl Oliveira PHONE: 808-935-0031 DATE: 06 / 09 / 15 FISCAL PERIOD: July 1, 2014 to June 30, 2015 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241.02-102 Civil Defense Agc Oce,Telephone $ 3,000.00 TOTAL: $3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241-01-011 Civil Defense Agc, Regular S &W $ 3,000.00 TOTAL: $ 3,000.00 EXPLANATION (Provide complete explanation): To transfer funds to salaries and wages account in anticipation of shortage in account. . Funds are available in the telephone account due to lower than anticipated expenses. SUBMITTED BY: /r DATE: / / .r lepartment Head ************************* ******************************************************************************************* ACTION: J Recommend Approval —Recommend Deferral —Recommend Denial Signed: PAY DATE: 6 / I V1M- Director of Finance •ved Deferred Denied U/' 15 2 Signed: �� JIM)!' 2,015 Mayor Transfer No. �g JUN 1 6 2015 IV5-0,