HomeMy WebLinkAboutCOM 0177.180 1998-2000 r«
Juliette M. Tulang
Stephen K. Yamashiro Director
Mayor
C. Kenneth Sowden
•h'e:'d~"'a Deputy Director
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DEPARTMENT OF PARKS AND RECREATION
25 Aupuni Street, Room 210 • Hilo, Hawaii 96720-4252 cv
(808)961-8311 ~
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June 7, 1999 C O z
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Memorandum: ~ 3
TO: Chairman James Arakaki
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FROM: Juliette M. Tulang, Director
RE: Proposed Budget Cuts from Councilman Yagong
The Parks and Recreation Operating Budget has been reduced to a bare bones maintenance of
effort as presented in the May 5, 1999 budget. In the general overview you will note that we
have NO funds for repair and maintenance projects in our two major divisions, Parks
Maintenance and Hoolulu Complex. We will attempt to keep up with safety and vandalism
issues through our materials and supplies account.
The new vehicle for Parks Maintenance is intended for our island building repair unit. The
current vehicle has more than 100,000 miles and is approximately 91/2 years old and needs to be
replaced. The building repair unit does the department's safety and vandalism repairs island-
wide. To be on top of a sensible vehicle replacement plan in parks maintenance at least six
vehicles should be replaced annually, we have scaled back to two.
Attached is a more detail response to the suggested budget item reductions. You will note there
a few items that could be reduced with minimal negative effect on the service outcome, i.e.
Aquatics janitorial services; Alae Cemetery-overtime; Veteran Cemetery-heavy equipment parts
and supplies, misc. materials and supplies, etc.
Attachments:
1. Detail response to budget item(s) reduction
2. Elderly Activities Division response to reduction of items
Comm. No. ~ / ~ ~ o
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Elderly Activities Division
127 Kamana Street
Hilo, HI 96720
Phone: 961-8708, Fax: 961-8704
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June 4, 1999 - '
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TO: Julien 'I'ulang, P& Director
FROM: Harold Bugado, EAD Dir r
SUBJECT: COUNCIL BUDGET CUTS
Per your request, the following information is provided:
The EAD/Recreation budget that was submitted to the County Council included a budget
cut of $57,201 or 10% from the current 1998-99 budget. The impact for a further
reduction in the following line items are as follows:
# 110 - OCE EAD Admin., P&R Telephone
The estimated monthly cost for 1999-2000 will be between $1,800 - $2,000. EAD
Administration covers the cost for five programs. A phone needs to be installed at the
Waimea annex and the cost plus the monthly service charge need to be included in
the $24,000 budget. A cut of $2,400 would mean deciding which phone lines to cut.
# 111 - OCE EAD Admin., P&R Priutin~
The low bid for this year's Kupuna News was over $8,000. The EAD Administration
and Recreation section's share of the cost of the newsletter amounted to $5,898.56.
The annual EAD Senior Advisory posters amounted to $700 and EAD brochures
$475. Total cost $7,073.56. Budgeted amount $6,800. If another $680 is cut, the
quality and quantity will be affected and the present format is what seniors have
requested.
#112 - OCE EAD Admin P&R Mileage & Auto Allowance
The EAD Deputy Director no longer has an assigned County vehicle. The cost of
repairing the vehicle assigned to the Deputy Director this year was too much and
there are no funds to replace the vehicle, therefore, mileage for the Deputy Director
for next fiscal will have to be taken from the EAD/CSE accounts which total $14,000
($1,000 -EAD, and $13,000 -CSE). Actual mileage currently are as follows:
1) $1,000 per month for CSE staff
2) $ 20 per month for EAD Account Clerk
3) 300 per mouth for Deputy Director
$1,320 total per month or $15,840 per year
This amount already is more than the $14,000 budgeted and further cuts will limit
staff from visiting senior centers/district offices to discuss concerns/needs with
seniors/staff island-wide on an ongoing basis. This is extremely important for an
agency that has a contract to provide essential services, such as, Information &
Assistance, Outreach, Transportation and other support services.
#113 - OCE EAD Admin., P&R Water, Gas & Sewer
EAD anticipated a cost for 1999-2000 for two additional centers-the Waimea Annex
and Halekii Senior Center. This budget cut can be realized if no additional payments
are made.
#114 - OCE EAD Admin P&R Subscription & Membership
The cost to subscribe to the West Hawaii Todav is $138. The Information &
Assistance center staff in Milo and the EAD Director read and cut out articles
pertaining to senior activities. As the h~fonnation & Assistance agency for Hawaii
County, inConnation gathered through the media is disseminated to seniors by staff.
# 115 - OCE EAD Recreation, P&R Prinline
(Same as #111, EAD Admin., P&R Printing)
# 116 -EAD Recreation Program, P&R Misc. Contract Services
This is the Elderly Recreation's Contribution account. Seniors are encouraged to
contribute monies to the program. The average amount collected per year is $500 -
$1,000. These funds should not be cut.