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Home My WebLink AboutAGE FC 2015/08/04 2014-2016 ACTIONS KAREN EOFF AARON S. Y. CHUNG MAILE “MEDEIROS” DAVID Chair and Presiding Officer GREGGOR ILAGAN DRU MAMO KANUHA VALERIE T. POINDEXTER DENNIS “FRESH” ONISHI DANNY PALEKA Vice Chair MARGARET WILLE COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 13 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i August 4, 2015 1:00 p.m. (Note: Please turn cell phones, pagers, and other mobile communication devices on silent mode.) CALL TO ORDER - 1:20 p.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 24.16: REPORT OF CHANGE ORDERS AUTHORIZED: JUNE 16 - 30, 2015 From Finance Director Deanna Sako, dated July 13, 2015, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-13 August 4, 2015 Comm. 33.13: REPORT OF FUND TRANSFERS AUTHORIZED: JUNE 16 - 30, 2015 From Controller Kay Oshiro, dated July 8, 2015. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Comm. 376: SUPPLEMENTAL SUMMARY OF BONDED INDEBTEDNESS AS OF JULY 9, 2015 From Finance Director Deanna Sako, dated July 15, 2015, transmitting the above report pursuant to Hawai‘i Revised Statutes Section 47C-3. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Comm. 377: TABULAR SUMMARY OF BONDED INDEBTEDNESS AS OF JUNE 30, 2015 From Finance Director Deanna Sako, dated July 15, 2015, transmitting the above report pursuant to Hawai‘i Revised Statutes Chapter 47C. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. Page 2 FC-13 August 4, 2015 Comm. 378: PERFORMANCE AUDIT REPORT: COUNTY OF HAWAIʻI’S PURCHASING CARD (P-CARD) PROGRAM From Legislative Auditor Bonnie S. Nims, dated July 17, 2015, transmitting the above report in accordance with Hawaiʻi County Charter Section 3-18(d)(2). The purpose of the audit was to determine whether internal controls currently in place were adequate to reduce the risk of fraud and misuse, to evaluate the appropriateness of P-Card transactions, and to identify potential areas for improvement. Close file: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. ORDER OF RESOLUTIONS Res. 234-15: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE COPIER FOR THE OFFICE OF MANAGEMENT Authorizes the Mayor to enter into a four-year lease agreement for a copier at an approximate cost of $250 per month. Reference: Comm. 393 Intr. by: Ms. Eoff Recommends the adoption of Res. 234-15: Ayes: Committee Members Chung, David, Ilagan, Kanuha, Onishi, Paleka, Poindexter, Wille, and Chair Eoff - 9. Noes: None. Absent: None. BILLS FOR ORDINANCES ADJOURNMENT - 2:40 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. Page 3 FC-13 August 4, 2015 The meeting places are accessible for persons with disabilities. Persons who need special July 31, 2015 accommodations for this meeting should call 961-8245 by. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Center, 74-5044 Ane Keohokālole Highway, Building A; and  Waimea Council Office, Holomua Center, 64-1067 Māmalahoa Highway, Suite 5. Public attendance via courtesy site is also available at the following locations until public testimony has been completed:  County Facility (former Bank of Hawai‘i Building), 54-3888 Akoni Pule Highway, Kohala;  Nā‘ālehu State Office Building, 95-5669 Māmalahoa Highway, Nā‘ālehu; and  Pāhoa Neighborhood Facility, 15-2710 Kauhale Street. If for technical or other unanticipated circumstances the video and/or audio connection cannot be made or is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14)before 12:00 noon copies for distribution. Public testimony may also be submitted on the business day prior to the meeting : (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to Please submit separate testimony for each item. counciltestimony@hawaiicounty.gov. Submitting Video Testimony: Those submitting video testimony may email a complete web address before 12:00 noon on the business day prior to the (url) to videotestimony@hawaiicounty.gov meeting . The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video Each video submittal shall be limited to a single agenda item submittal. . Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Page 4 FC-13 August 4, 2015 Viewing of Meetings on Government Access Television - Channel 55: Governmental Relations and Economic Development, Planning, Finance, and Environmental Management Committee meetings - Tuesdays, August 11 and 18 at 7:00 a.m. and 6:30 p.m.; and Saturday, August 15 at 8:00 a.m. and 5:00 p.m. (These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo ‘O Hawai‘i. Please check the current legislative broadcast schedule on the Na Leo ‘O Hawai‘i website at http://www.naleo.tv/tv- schedules/channel-55/.) Page 5