HomeMy WebLinkAboutCOM 0177.188 1998-2000 trw~
AL KONISHI DONALD IKEDA
County Clerk - Qeputy Cpunty Clerk
CONSTANCE R. KIRK
Legislative Auditor
OFFICE OF THE COUNTYCLEI~' (ill 9 ?'i
CountvofHawui'i
Hawaii County Building I' , _ . ,i ~
25 Aupuni Street '
Hilo, Hawaii 96720
January 27, 2000
MEMORANDUM
TO: James Y. Arakaki, Chair and Council Members
FROM: Connie Kiriu, Legislative Audito~!
SUBJECT: Quarterly Reports from Hawaii County Economic Opportunity Council (HCEOC)
For your information, I am forwarding copies of Is' and 2id quarter reports regarding HCEOC
transportation services supported by the County's 1999-2000 nonprofit grant award.
As you will recall, the Council attached a reporting condition to its award of $157,487 to HCEOC
during the current fiscal year. The proviso called for quarterly reporting to the Finance Director
and Legislative Auditor on (a) total ridership of eligible county residents using HCEOC
transportation services; (b) all expenses for fuel, maintenance and repair services obtained from
County of Hawaii baseyards; and (c) listing of all agencies for which HCEOC provides client
transportation.
In an attached letter dated December 16, 1999, HCEOC executive director George Yokoyama
explained that HCEOC does not obtain provisions from the County and, accordingly, has no
expense data to report pertaining to fuel, maintenance, and repair services obtained from County
of }{awaii baseyards.
Comm. No. I ~ 7' I gS
File No. 6U D
Ref. To:
Ref. Date JAN 2 7 2000
y
OFFICE Of TI-Ic
HAWAII COUNTY ECONOMIC OPPORTUNITY C~~F AUDITOR
47 Rainbow Drive 99 DEC
~„E,p„,~aE~ Hilo, Hawaii 96720-2013 ~ ~ P~ 2~ ~2
Telephone: (808)961-2681
Fax: (808)935-9213
December 16, 1999
Ms. Constance R. Kiriu, Legislative Auditor
Office of the County Clerk
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Deaz Ms. Kiriu:
In response to your letter dated December 6, 1999, the Hawaii County Economic
Opportunity Council (HCEOC) understands its obligation of reporting any provisions
obtained
from the County of
Hawaii baseyards. However, HCEOC does not utilize the
services afforded on baseyazds site.
Although HCEOC in-house mechanic operates from the premises of the County of
Hawaii baseyazd, HCEOC engages the services of local business establishments for
vehicle refueling and maintenance/repairfobs that require the aid of special diagnostic
equipment.
Therefore, HCEOC quarterly report submitted on December 2, 1999 did not include
expense data pertaining to fuel, maintenance and repair services obtained from the
County of Hawaii baseyazds.
Should you have any questions, please call Larry Manliguis, Deputy Director at
961-2681. Thank you for the opportunity to clarify the information provided in our
quarterly report.
Sincerely,
Geor e Y k ama
Executiv Director
cc: Harry A. Takahashi
Director of Finance
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GIA/P
EXHIBIT C
Page of
REGULAR TRANSPORTATION
~ B. NARRATIVE (QUARTERLY)
(To be filled in and submitted with the September, December, March,
and .Tune reports.)
Describe how the public benefited from County funds awarded through
this contract during the report quarter. Use attachment sheets if
more space is needed.
SEE ATTACHED NARRATIVE FOR SULY, AUGUST, SEPTEMBER 1999 - 2000 QUARTERLY REPORT.
~ i s x s• s s: s
To be submitted no later than thirty (30) calendar days following
report month to:
original Cop
Send Original to the County Council
Administering Agency County of Hawaii
identified in Section 25 Aupuni Street
-A- of the Agreement. Hilo, HI 96720
HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL
TRANSPORTATION REPORT
JULY,.AUGUST., SEPTEMBER
A. PROGRAM OBJECTIVES
The overall goal is to link low-income elderly, mentally
and physically disabled individuals and pre-school children
with public and private resources to expand their socialization
opportunities and reduce problems of isolation:
a. Provide elderly with specialized transportation from home
resource facilities to give them access to nutritional
meals, medical treatment, shopping, government services,
social/recreational activities and other services to
sustain them in independent living.
b. Provide disabled persons with specialized transportation
from home to resource facilities, to give them access to
rehab services, employment and training opportunities,
medical treatment and shopping to sustain them in independent
living.
c. Provide disadvantaged pre-school children with transportation
from home to Head Start Centers to give them access to
education activities.
d. Maintain fleet of clean operable vehicles to ensure regular.
dependable transportation for the targeted clients.
B. SCHEDULED ACTIVITIES CARRIED OUT
Hilo District:
a. Transported Wainaku, Papaikou, Pepeekeo, Honomu, Hakalau
area elderly residents to shopping, medical and other public
and private service facilities in Hilo.
b. Transported Keaukaha, Wainaku, Papaikou, Pepeekeo, Honomu,
Hakalau elderly residents to nutrition centers to participate
in County sponsored hot meal programs and to County senior
center activities.
c. Transported Hilo area elderly residents to shopping, medical
and other public and private service facilities in Hilo.
d. Transported Hilo area elderly residents to County sponsored
hot meal programs at Seven Seas Luau House and Pomaikai
Senior Center.
e. Transported Hilo area disadvantaged pre-school children to
Piihonua and Clem Akina Park Head Start Centers.
f. Transported Hilo area disabled adults to the Hilo
Vocational Rehabilitation Center, East Hawaii Goodwill
and Hale 'Oluea Center.
g. Provided handi-lift services for Hilo disabled clients to
the dialysis treatment center, medical and public and
private service facilities.
Hamakua District:
a. Transported Hamakua area elderly to shopping, medical and
other public and private service facilities in Hilo and
Waimea.
b. Transported Laupahoehoe/Ookala area elderly to County
sponsored Papaaloa hot meal site.
c. Transported Paauilo/Honokaa area elderly to County sponsored
Paauilo hot meal site.
d. Transported Waimea area elderly to County sponsored Waimea
hot meal site and to shopping, medical and other public and
private service facilities in Waimea.
e. Transported Kohala area elderly to County sponsored Kohala
hot meal site and to shopping, medical and other public and
private service facilities in Waimea and Kona.
f. Transported Kohala area disabled adults to and from Brantley
Center in Honokaa.
g. Transported Hamakua area disabled adults to and from Brantley
Center.
h. Provided handi-lift services for Hamakua area disabled clients
to dialysis treatment center, medical and other public and
private service facilities.
i. Provided handi-lift services for North/South Kohala area
disabled clients to dialysis treatment centers, medical and
other public and private service facilities.
Kona District:
a. Transported Kona elderly residents to shopping, medical and
other public and private service facilities.
b. Transported Kona area elderly residents to County sponsored
hot meal program at Holualoa Community Center.
c. Transported Kona area elderly residents to the Kona Senior
Center at Yano Hall and Hale Hookipa.
d. Transported Kona elderly residents to King Kam Hotel for
Hoolaulea on Fridays of each week.
e. Transported Kona disadvantaged pre-school children to
Keauhou and Kailua Head Start Centers.
f. Provided handi-lift services for Kona disabled clients to
dialysis treatment center, medical and other public and
private service facilities.
Ka'u/Puna District:
a. Transported Ka'u area elderly residents to shopping, medical
and other private and public service facilities in Hilo.
b. Transported Puna area elderly residents to County sponsored
Keaau hot meal site and to shopping, medical and other
public and private service facilities in Hilo.
c. Transported Puna area elderly residents to County sponsored
Pahoa hot meal site.
d. Picked up lunches and returned food containers and utensils
for Keaau and Pahoa hot meal program.
e. Delivered nutritious meals to frail elderly shut-ins in
the Pahoa and Keaau area.
f. Transported Puna area disadvantaged pre-school children to
Hawaiian Beaches Head Start Center.
g. Provided handi-lift services for Puna/Volcano area disabled
clients to shopping, dialysis treatment center, medical
and other public and private service facilities.
Support Activities:
a. Mechanic repaired, maintained and did service checks on
vehicles to insure that each were in safe condition.
b. HCEOC recruited and had available qualified substitute
drivers who replaced regular drivers who were on leave.
c. HCEOC complied with all Federal, State and County rules
and regulations regarding licensing, insurance and equipment.
C. STATISTICS ON THE NUMBER OF CLIENTS SERVED
(TOTAL RIDERSHIP)
A total of 817 unduplicated participants were provided transportation services this
quarter. The number of unduplicated persons served and the number of passenger trips
made during the quarter were as follows:
JULY: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 370 370 8,258 8,258
PRE-SCHOOL 17 17 415 415
HANDICAPPED 162 162 3,380 3,380
TOTAL 549 549 12,053 12,053
AUGUST: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 377 420 7,686 15,944
PRE-SCHOOL 20 34 225 640
HANDICAPPED 165 188 3,315 6,695
- - - - - - - - - - - - - - -
TOTAL 562 642 11,226 23,279
SEPTEMBER: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 394 457 8,429 24,373
PRE-SCHOOL 135 I50 1,420 2,060
HANDICAPPED 179 210 3,627 10,322
TOTAL 708 817 13,476 36,755
IST QUARTER UNDUPLICATED PASSENGER
(NL,AUG,SEP) PERSONS TRIPS
SERVED MADE
ELDERLY 457 24,373
PRE-SCHOOL 150 2,060
DISABLED 210 10,322
TOTAL FOR QUARTER 817 36,755
TOTAL FOR YEAR 817 36,755
D. LIST OF AGENCIES PROVIDED TRANSPORTATION
Hilo District: Hilo Adult Care
Hilo Vocational Rehabilitation Center
East Hawaii Goodwill Industries
Hale O'luea
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Center Program
St. Francis Dialysis Center
Hamakua District: Brantley Center
Hilo Adult Day Care
Hilo Vocational Rehabilitation Center
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Center Program
Nursing Home Without Walls
St. Francis Dialysis Center
Kona District: Interim Home
Kona Hospital Permanent Resident Care
Nursing Home Without Walls
Services for Seniors
Kona Adult Day Care Center
St. Francis Dialysis Center
Keauhou Rehabilitation Center
Kona Coffee Festivity Organization
Ka'u/Puna District: Hilo Adult Day Care Center
Hilo Vocational Rehabilitation Center
East Hawaii Goodwill Industries
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Centers
Hawaii Veterans Center
Pahoa Family Health Center
St. Francis Dialysis Center
IS A
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GIA/P
ERHIBIT C
Page of
DISABLED TRANSPORTATION
B. NARRATIVE (QUARTERLY)
(To be filled in and submitted with the Sevtember, December, March,
and June reports.)
Describe how the public benefited from County funds awarded through
this contract during the report quarter. Use attachment sheets if
more apace is needed.
See attached narrative for October, November, December 1999- 2000 Quarterly Report.
a s s s s s s s s s
To be submitted no later than thirty (30) calendar days following
report month to:
Oricinal COpy
send Original to the County Council
Administering Agency County of Hawaii
identified in Section 25 Aupuni Street
-A- of the Agreement. Hilo, HI 96T20
HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL
TRANSPORTATION FOR NON-AMBULATORY
OCTOBER,NOVEMBER,DECEMBER
1999 - 2000
A. PROGRAM OBJECTIVES
1. To provide transportation services for 100 disabled individuals.
2. To maintain safe operable vehicles to improve reliability and efficiency
of transportation for the mentally and physically disabled.
B. SCHEDULED ACTIVITIES CARRIED OUT
Disabled transportation activities were implemented as follows:
I. Continue to meet with resource agencies to coordinate transportation.
2. Conducted intake to enroll new clients for transportation.
3. Transported wheelchair bound/nou-ambulatory residents to dialysis treatment centers,
medical, shopping, and other public and private service facilities daily.
C. PROGRESS IN ATTAINMENT OF STATED PROGRAM OBJECTIVES
The HCEOC Handi-Lifr Transportation Program has accomplished its program objectives of
providing transportation services for wheelchair bound and non-ambulatory persons throughout
Hawaii County.
A total of 136 unduplicated participants were provided transportation services this quarter. 3,419
passenger trips made.
UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
OCTOBER 104 144 1,335 5,184
NOVEMBER 97 160 1,094 6,278
DECEMBER 89 166 990 7,268
TOTAL FOR
QUARTER: 290 3,419
D. POSITIVE FACTORS
Disabled wheelchair bound and non-ambulatory persons who have no means of
transportation were linked with resources and medical centers, shopping facilities, public
and private service providers, social and recreational outlets, thus satisfying their need for
a healthy, happy and more comfortable life.
See attainment of objectives for number of passenger trips made and number of persons
served.
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GIA/P
ERHIBIT C
Page of _
REGULAR TRANSPORTATION
B. NARRATIVE (QUARTERLY)
(To be filled in and submitted with the September, December March,
and June reports.)
Describe how the public benefited from County funds awarded through
this contract during the report quarter. Use attachment sheets if
more apace is needed.
See attached Narrative for October, November, December 1999 - 2000 Quarterly Report.
s¦ s s s s s s: s
To be submitted no later than thirty (30) calendar days following
report month to:
Original COAV
send Original to the County Council
Administering Agency County of Hawaii
identified in Section 25 Aupuni Street
-A- of the Agreement. Hilo, HI 96720
HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL
TRANSPORTATION REPORT
OCTOBER,NOVEMBER,DECEMBER
A. PROGRAM OBJECTIVES
The overall goal is to link low-income elderly, mentally and physically disabled individuals and
pre-school children with public and private resources to expand their socialization opportunities
and reduce problems of isolation:
a. Provide elderly with specialized transportation from home resource facilities to give them
access to nutritional meals, medical treatment, shopping, government services,
social/recreational activities and other services to sustain them in independent living.
b. Provide disabled persons with specialized transportation from home to resource facilities, to
give them access to rehab services, employment and training opportunities, medical treatment
and shopping to sustain them in independent living.
c. Provide disadvantaged pre-school children with transportation from home to Head Start
Centers to give them access to education activities.
d. Maintain fleet of clean operable vehicles to ensure regular, dependable transportation for the
targeted clients.
B. SCHEDULED ACTIVITIES CARRIED OUT
Hilo District:
a. Transported Wainaku, Papaikou, Pepeekeo, Honomu, Hakalau area elderly residents to
shopping, medical and other public and private service facilities in Hilo.
b. Transported Keaukaha, Wainaku, Papaikou, Pepeekeo, Honomu, Hakalau elderly residents to
nutrition centers to participate in County sponsored hot meal programs and to County senior
center activities.
c. Transported Hilo area elderly residents to shopping, medical and other public and private
service facilities in Hilo.
d. Transported Hilo area elderly residents to County sponsored hot meal programs at Seven Seas
Luau House and Pomaikai Senior Center.
e. Transported Hilo area disadvantaged pre-school children to Piihonua and Clem Akina Park
Head Start Centers.
£ Transported Hilo area disabled adults to the Hilo Vocational Rehabilitation Center, East Hawaii
Goodwill and Hale `Oluea Center.
g. Provided Nandi-lift services for Hilo disabled clients to the dialysis treatment center, medical
and public and private service facilities.
Hamakua District:
a. Transported Hamakua area elderly to shopping medical and other public and private service
facilities in Hilo and Waimea.
b. Transported Laupahoehoe/Ookala area elderly to County sponsored Papaaloa hot meal site.
c. Transported Paauilo/Honokaa area elderly to County sponsored Paauilo hot meal site.
d. Transported Waimea area elderly to County sponsored Waimea hot meal site and to shopping,
medical and other public and private service facilities in Waimea.
e. Transported Kohala area elderly to County sponsored Kohala hot meal site and to shopping,
medical and other public and private service facilities in Waimea and Kona.
£ Transported Kohala area disabled adults to and from Brantley Center in Honokaa.
g. Transported Hamakua area disabled adults to and from Brantley Center in Honokaa.
h. Provided handi-lift services for Hamakua area disabled clients to dialysis treatment center,
medical and other public and private service facilities.
i. Provided handi-lift services for North/South Kohala area disabled clients to dialysis treatment
centers, medical and other public and private service facilities.
Kona District:
a. Transported Kona elderly residents to shopping, medical and other public and private service
facilities.
b. Transported Kona area elderly residents to County sponsored hot meal program at Holualoa
Community Center.
c. Transported Kona area elderly residents to the Kona Senior Center at Yano Hall and Hale
Hookipa.
d. Transported Kona elderly residents to King Kam Hotel for Hoolaulea on Fridays of each week.
e. Transported Kona disadvantaged pre-school children to Keauhou and Kailua Head Start
Centers.
f. Provided handi-lift services for Kona disabled clients to dialysis treatment center, medical and
other public and private service facilities.
Ka'u/Puna District:
a. Transported Ka'u area elderly residents to shopping, medical and other private and public
service facilities in Hilo.
b. Transported Puna area elderly residents to County sponsored Keaau hot meal site and to
shopping, medical and other public and private service facilities in Hilo.
c. Transported Puna area elderly residents to County sponsored Pahoa hot meal site.
d. Picked up lunches and returned food containers and utensils for Keaau and Pahoa hot meal
program.
e. Delivered nutritious meals to frail elderly shut-ins in the Pahoa and Keaau area.
f Transported Puna area disadvantaged pre-school children to Hawaiian Beaches Head Start
Center.
g. Provided Nandi-lifr services for Puna/Volcano area disabled clients to shopping, dialysis
treatment center, medical and other public and private service facilities.
Support Activities:
a. Mechanic repaired, maintained and did service checks on vehicles to insure that each were in
safe condition.
b. HCEOC recruited and had available qualified substitute drivers who replaced regular drivers
who were on leave.
c. HCEOC complied with all Federal, State and County rules and regulations regarding licensing,
insurance and equipment.
C. STATISTICS ON THE NUMBER OF CLIENTS SERVED (TOTAL RIDERSHIP)
A total of 914 unduplicated participants were provided transportation services this quarter. The
number of unduplicated persons served and the number of passenger trips made during the quarter
were as follows:
OCTOBER: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 388 475 8,165 32,538
PRE-SCHOOL 163 183 4,484 6,544
HANDICAPPED 183 229 3,630 13,952
TOTAL 734 887 16,279 53,034
NOVEMBER: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 409 505 7,170 39,708
PRE-SCHOOL 156 192 3,778 10,322
HANDICAPPED 160 247 2,634 16,586
TOTAL 725 944 13,582 66,616
DECEMBER: UNDUPLICATED PASSENGER
PERSONS TRIPS
SERVED MADE
MONTH YEAR-TO-DATE MONTH YEAR-TO-DATE
ELDERLY 411 560 8,237 47,945
PRE-SCHOOL 151 199 2,459 12,781
HANDICAPPED 166 254 3,288 19,874
TOTAL 728 1,013 13,984 80,600
2nd QUARTER UNDUPLICATED PASSENGER
(OCT, NOV, DEC) PERSONS TRIPS
SERVED MADE
ELDERLY 513 23,617
PRE-SCHOOL 180 10,721
DISABLED 221 9,552
TOTAL FOR QUARTER 914 43,890
TOTAL FOR YEAR 914 43,890
D. EXPENSES FOR FUEL, MAINTENANCE AND REPAIR SERVICES
OBTAINED FROM COUNTY OF HAWAII BASEYARDS
Although HCEOC in-house mechanic operates from the premises of the County
of Hawaii baseyard, HCEOC engages the services of local business
establishments for vehicle refueling and maintenance/repair jobs that require the
aid of special diagnostic equipment. HCEOC does not utilize the services
afforded on County baseyard sites. Therefore, HCEOC does not have expense
data pertaining to fuel, maintenance and repair services obtained from County of
Hawaii baseyards.
E. LIST OF AGENCIES PROVIDED TRANSPORTATION
Hilo District Hilo Adult Care
Hilo Vocational Rehabilitation Center
East Hawaii Goodwill Industries
Hale O'luea
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Center Program
St. Francis Dialysis Center
Hamakua District: Brantley Center
Hilo Adult Day Care
Hilo Vocational Rehabilitation Center
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Center Program
Nursing Home Without Walls
St. Francis Dialysis Center
Kona District: Interim Home
Kona Hospital Permanent Resident Care
Nursing Home Without Walls
Services for Seniors
Kona Adult Day Care Center
St. Francis Dialysis Center
Keauhou Rehabilitation Center
Kona Coffee Festivity Organization
Ka'u/Puma District: Hilo Adult Day Care Center
Hilo Vocational Rehabilitation Center
East Hawaii Goodwill Industries
Hawaii County Nutrition Program
Hawaii County Elderly Activities
Senior Centers
Hawaii Veterans Center
Pahoa Family Health Center
St. Francis Dialysis Center