HomeMy WebLinkAboutCOM 0499.000 2014-2016 •
William P. Kenoi l o`"�o+``F •yy�
lDeanna S. Sako ako
Mayor : � dlgDirector
_ � Lisa K.Miura
•;b_—_, Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
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October 2, 2015 (7-)
Dru Kanuha, Council Chair and '
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Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street �?
Hilo, Hawai`i 96720 Ka �`_'
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement. This agreement is for one multifunction, large
capacity copy machine to be used by the Office of the Prosecuting Attorney. Their
current copier lease expired in 2014 and is in constant need of repair. The estimated
lease cost is approximately $875 per month.
If there are any questions, please do not hesitate to call Lee Lord of the Office of the
Prosecuting Attorney at 934-3315.
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'l Deanna S. Sako
Director of Finance
Enc.
cc: Prosecutor
Res. Soo. is
Comm. No. ti 93
Ref. To: CULL.(14)/F0
Hawaii County is an Equal Opportunity Employer and ProviderRef. Date OCT 0 2 2015
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of the Prosecuting Attorney DATE: 9/18/2015
STAFF CONTACT: Lee Lord PHONE: 934-3315
A. REQUEST:
To enter into a multi -year lease agreement for five (5) years for a multifunction large capacity copier at the
Kona Prosecutor's office.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
We would like to request the authorization of payment of funds for more than one fiscal year for a new copier
lease for the Office of the Prosecuting Attorney's Kona Office. The lease would be for five years.
We are seeking the replacement of a multifunctional copier for the Kona office. The current copier was
purchased on a 5 year maintenance plan which expired in 2014. This machine is becoming obsolete,
has required service calls, and is not suitable for continued service. The copier is critical to handle the
volume of work for our staff covering Circuit court, District Court and Family court. A new leased
multifunctional copier able to meet copying, printing and scanning needs will improve overall efficiency in the
office. The total monthly lease cost should not exceed $875 per month.
This is more cost effective than purchasing a replacement and paying maintenance charges.
SIGNED: � DATE: 2--e- Z- �d I
Department Head
KAREN EOFF J�tV OF p.•• AARON S.Y. CHUNG
'��•,
Chairperson
V4 MAILE"MEDEIROS"DAVID
!:‘ // GREGGOR ILAGAN
VALERIE T. POINDEXTER _.,;' DRU MAMO KANUHA
Vice Chair •r'ri'oi M�.•• DENNIS"FRESH"ONISHI
DANNY PALEKA
MARGARET WILLE
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawaii County Building
25 Aupuni Street
Hilo, Hawai`i 96720
October 2, 2015
Dru Mamo Kanuha, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No. 300-15 : RESOLUTION AUTHORIZING THE PAYMENT OF
FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A
MULTI-YEAR LEASE FOR ONE (1) MULTIFUNCTION, LARGE CAPACITY COPIER
FOR THE OFFICE OF THE PROSECUTING ATTORNEY
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
k.—
Karen Eoff, Chairperson
Committee on Finance
• s*roves Date/Waive to Council: Disapproved/Date/Refer to FC:
-7557�5
Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson
Hawai`i County Council Hawai`i County Council
KE/wb
Hawai`i County is an Equal Opportunity Provider and Employer