HomeMy WebLinkAboutBIL 078 Draft 03 2014-2016JNtV^OF
COUNTY OF HAWAII STATE OF HAWAII
,rt OF.MF'.jl
BILL NO. 78
(DRC -n 3)
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 16, SECTION 2-98 OF THE
HAWAII COUNTY CODE 1983 (2005 EDITION, AS AMENDED) RELATING TO
TRAVEL AND OTHER EXPENSES.
BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII:
SECTION 1. Chapter 2, article 16, section 2-98 of the Hawaii County Code 1983 (2005
Edition, as amended), is amended to read as follows:
"Section 2-98. Adjustments and exceptions.
(a) When government quarters and/or meals are furnished at no cost or at low cost, the
amount of per diem allowance shall be reduced by the director of finance.
(b) The mayor or council chairman, for their respective branches of government, may
disallow any unauthorized, improper, or unreasonable expense. The mayor or council
chairman may also authorize expenses in excess of the established limits or may
authorize meals with business meetings, awards and recognition events, and
entertainment of important persons, or may approve exceptions with good cause to any
provision relating to travel and expenses[-.], provided:
No exception involving public funds shall be authorized without a public purpose;
(22) A written request for authorization is made and approved in writing;
Documentation establishing that the expenditure will be for a public purpose is
attached to the written request;
(4) The purchase of alcoholic beverages is prohibited unless provided by authorized
exception;
The purchase of gifts in an amount of over $100 per person receiving the gift is
prohibited unless provided by authorized exception;
To receive reimbursement for the authorized exception, the following
documentation must be submitted to the employee's or officer's department head
and to the director of finance within seven days of the expenditure:
A memorandum setting forth the reasons for the exceptional expenditure
along with a copy of the written request for authorization; and
B� Any additional documentation submitted with the written request for
authorization; and
(7) The director of finance shall maintain a record log of all travel expenditures that
are authorized through an exception as permitted by this subsection, which log
shall be available for public inspection.
(c) The mayor may delegate the authority granted under this section to any department or
agency head within the executive branch.
(d) Meals may also be provided to employees who do not otherwise qualify under this
section or under any negotiated employee contract while attending workshops,
conferences. or training sessions at the request or direction of the department head and to
the benefit of the County. -
SECTION 2. Material to be repealed is bracketed and stricken. New material is
underscored. In printing this ordinance, the brackets, bracketed and stricken material and
underscoring need not be included.
SECTION 3. If any provision of this ordinance, or the application thereof to any
person or circumstance, is held invalid, such invalidity shall not affect other provisions or
applications of the ordinance which can be given effect without the invalid provision or
application, and to this end, the provisions of this ordinance are declared to be severable.
SECTION 4. This ordinance shall take effect upon approval.
IN "PRODUCED BY:
CVA TNOWMEMBEW, COUNTY OF HAWAII
. Hawai`i
Date of Introduction:
Date of I st Reading:
Date of 2nd Reading:
Effective Date:
REFERENCE Comm. 422.7