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Home My WebLink AboutCOM 0532.000 2014-2016 William P. Kenoi .:0M<v oF................ ,..., Deanna S. Sako Mayor p ' y v••�~� ��IJiy� , Director ,,,,,,...i._ Lisa K. Miura Deputy Director ..••.••.,rf O;•N/.� County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 October 16, 2015 COUNTY CLERK COUNTY OF HAWAII Dru Kanuha, Council Chair and RECEIVED Members of the Hawai`i County Council Time /0:37 c By V Hawaii County Council Date io. ,_ •y 25 Aupuni Street Hilo, Hawai`i 96720 Re: Capital Budget The Hawai`i County Mass Transit Agency is requesting to add an appropriation to Ordinance 15-58, the Capital Budget, for their Mass Transit Maintenance and Baseyard Facility project. This project is to design and construct a new baseyard and administrative facility for this agency. Ordinance 15-25 authorized an appropriation of $10,000,000 for this project, of which the County's portion was $6,000,000. Construction costs however, are higher than expected and we are requesting an additional $2,000,000. Enclosed is a bill for an ordinance to add the project titled "Mass Transit Maintenance and Baseyard Facility" and to appropriate $2,000,000 (County) to the Capital Budget for this project. Time is of the essence, due to the fact that this project is already under way. The Mass Transit agency is therefore requesting that this bill be waived from the Finance Committee and be placed on the November 4, 2015 Council Agenda. Additionally, they request that the Council's five-day reconsideration period be waived in order to expedite funding. If there are any questions, please do not hesitate to call Tiffany Kai, Mass Transit Administrator at 961-8343. Q-.0-.---r ,1, k Deanna S. Sako Director of Finance Enc. cc: Mass Transit Comm. No. S 32, Public Works Ref. To: Ccr%.A. iA Ref. Date UL 1 1 9 2015 <at'1 «AA Hawaii County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Mass Transit Agency DATE: 10-15-2015 STAFF CONTACT: Tiffany Kai PHONE: 961-8343 A. REQUEST: To appropriate additional funds to construct a maintenance and baseyard facility for the Mass Transit Agency. $2,000,000 County Funds B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): In January of 2013, the Hawaii County Mass Transit Agency (the "Transit Agency") received $4,000,000 in Federal funds as part of the State of Good Repair Grant for the specified purpose of the construction of a much needed maintenance and baseyard facility for the Transit Agency. The requested additional $6,000,000 in County funds is necessary to cover additional expenses associated with environmental clearances, engineering and design, as well as to cover the remaining construction cost. Currently, the Transit Agency shares its maintenance and baseyard facility with a number of other County agencies and divisions such as Traffic, Carpenters, Automotive, Environmental Management, Highways, and the Roads Division, to name a few. As a result, space required for proper day to day operations of the Transit Agency is inadequate due to limited parking for buses, bus operators, and transit personnel as well as conducting necessary maintenance and repairs on our current bus fleet. Additionally, the existing facility is currently in need of major repair and rehabilitation, and will not be able to support the future growth of the Transit Agency. The new maintenance baseyard facility will be solely for Transit Agency use. The five acre parcel will have sufficient space to house a fleet of 58 transit buses, 5 mechanics, 45 bus operators, and administrative staff. In addition, the new facility will provide an enhanced work environment designed specifically for transit related activities and repairs as well as improve the overall efficiency, productivity, and safety of the Transit Agency. see attached SIGNED: A DATE: 10/15/2015 �ep• ment Head B-52 attachment The Mass Transit Agency initially requested an appropriation of$10,000,000, however, an additional $2,000,000 is required to cover the costs of the project which is higher than what was originally projected. Please waive this bill from the Committee on Finance and proceed directly to Council. We also request that the Hawaii County Council make a motion to waive the 5-Day Reconsideration Period (County Council Rule No. 15). 2 -- 0 0 0 8 O 0 0O N o0 O O O O O 01 01++ +./1. '� N W' N N '0 «1 .••1 V} VT N 4.,• m U v1 1/1. v! C J N > p w H N co co co h C u .O tAl O C = p m /V .�•Io 0 E C 0 « N in E c m c COt1 .0 — — v Oiei E N. .N O C m o `}L' 'y m m a, E a> r1 2 co 0. 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J 10 J L V1 m a W C .p OO 0 LL 6 N O1 y N a V J v C C C in C a' r. -p > Q O N N 'C a ..D N W Vf m m N O 01 O 4+' 2 nm+ O/ C m .-I m Vf 1� t71 .-1 .i N O. .i .-I .-I C .-1 .-I a J 0 V - .=1 N 0 vt VI LL 0. V KAREN EOFF ot1171 "•. AARON S.Y. CHUNG Chairperson ^ \,%•4; MAILE"MEDEIROS"DAVID .; �.;,•;,,�/, ;. GREGGOR ILAGAN VALERIE T. POINDEXTER -7,'a ear DRU MAMO KANUHA T' DENNIS"FRESH"ONISHI Vice Chair ','r�r: �� "."�' DANNY PALEKA MARGARET WILLE HAWAI`I COUNTY COUNCIL County of Hawai'i Hawaii County Building 25 Aupuni Street Hilo,Hawaii 96720 October 19, 2015 Dru Mamo Kanuha, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill. No. 111 : AN ORDINANCE AMENDING ORDINANCE NO. 15-58, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2015 TO JUNE 30, 2016. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, ritK) czkeidetAe- �e.-- V Karen Eoff, Chairperson Committee on Finance • ..rove• Date/Waive to Council: Disapproved/Date/Refer to ViDru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson Hawai`i County Council Hawai`i County Council KE/wb Hawai'I County is an Equal Opportunity Provider and Employer