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Home My WebLink AboutCOM 0552.000 2014-2016 H�' Phone: (808) 961-8026 DANIEL K. PALEKA JR. • �P•�� .,•. • Li; Fax: (808)961-8912 Council District 5—Puna Maukay „��`' '• /� - `: , :•, Email: dpaleka@hawaiicounty.gov HAWAII COUNTY COUNCIL County of Hawai`i 25Aupuni Street, Suite 1402 Hilo, Hawaii 96720 c7 v, CD C., CD October 29, 2015 TO: Dru Mamo Kanuha, Council Chair --,a and Members of the Hawai`i County Council !V• FROM: 441'1 Daniel K. Paleka Jr., Council Member cr. SUBJECT: Contingency Relief Funds (Council District 5) Contingency Relief funds from Council District 5 will be appropriated to the Department of Research and Development to provide a grant to the Big Island Resource Conservation and Development Council to assist with expenses related to the inaugural Sakada Day Celebration. Attached is a resolution authorizing the transfer of$1,000 from the Clerk-Council Services-- Contingency Relief account to the following account and project: FUNDING AMOUNT: FROM: TO: $1,000 Clerk-Council SVC Dept. of Research and Development Contingency Relief HI Cty. Resource Center 010.101.5101.91 010.161.5162.98 115 Misc. Contract Services (Big Island Resource Conservation and Development Council — Sakada Day Celebration) DP/nm Att. Comm. No. 5S-Z.. RtS. 334-15? Ref. To: ( r e..4.Q Serving the Interests of the People of Our Island Ref. Date NOV 0 3 2015 Hawai`i County Is an Equal Opportunity Provider And Employer 7/9/08 COUNTY OF HAWAI`I CONTINGENCY RELIEF FUNDS REQUEST TO: Research and Development DATE: 10/26/15 Department FROM: Daniel K Paleka Jr. PHONE/FAX: 808-961-8263 Council Member A. REQUEST(ATTACH BACKUP INFORMATION,IF AVAILABLE) 1. AMOUNT: $1,000 2. To ACCOUNT#(i.e., 010.500.5503.02): 010.161.5162.98.115 3. To ACCOUNT NAME (i.e., P&R Admin. OCE): HI Cty. Resource Center, Misc. Contract Svs. 4. PURPOSE(S)OF TRANSFER: To provide funding to the Big Island Resource Conservation and Development Council To assist with expenses related to the Sakada Day Celebration 2015. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION,NAME OF ORGANIZATION: Big Island Resource Conservation and Development Council(BIRCDC) 6. IS IT A 501(C)(3)? ®YES ❑ NO *If YES,IRS determination letter must be attached to this form 7. COUNTY-RELATED PROGRAM(S)OR ACTIVITY(IES)TO BE FUNDED: Integrated Resource Center 8. DEPARTMENTAL GOALS AND OBJECTIVES To BE ADDRESSED: Facilitate community-based collaboration and capacity building services. 9. FUNDING TO BENEFIT THE PUBLIC-AT-LARGE(AS OPPOSED TO PRIVATE BENEFIT)? EYES ❑ No 10. IS THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER,ORDINANCE,OR DIRECTION OF THE MAYOR? ❑YES ®No B. DEPARTMENT'S RECOMMENDATION: ®APPROVE ❑DENY ❑DEFER: RATIONALE: Project fits within this department's mission to facilitate/support the sustainability of our island's communities through community-based collaborations and capacity building services. c.� DATE: 10/26/2015 Department Head C. MAYOR'S ACTION APPROVED ❑DENIED ❑DEFERRED: COMMENTS: DATE: OCT 2 9 2015 Mayor Exhibit A-1—Standardized Proposal Information DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Name of Organization: Big Island Resource Conservation and Development Council Project Title: Sakada Day Celebration Mailing Address: 200 Kanoelehua Avenue, PMB 285, Hilo, HI 96720 Physical Address: 202B Chong Street, Hilo, HI 96720 (this is home office) Telephone: 808-935-8426 Fax: 808-935-8426 Organization E-Mail Address: brcd@hawaii.rr.com Federal Tax ID#: 99-0279188 General Excise Tax#: W40435414-01 Contact Name: Carol Sampaia Title: Program Manager Telephone: 808-935-8426 Fax: 808-934-0616 If different from above If different from above Contact E-Mail Address: Same as above Amount Requested: $ 5,000.00 ❑ Agriculture ❑ Business Development Program Area (Please select just one): ® Community Building ❑ Energy ❑ Film ❑ Tourism Project Summary: (brief description of the project including goals,objectives&outcomes): Governor Ige signed a bill this year dedicating December 20,2015 as Sadaka Day. 15 Filipinos arrived in Kea'au more than 100 years ago where they lived and started working as plantation workers. Filipinos since then, have been great contributors in our community. This event will showcase the rich heritage of these brave Filipinos and present an exhibit that will show how they worked on the plantation. The Plantation Museum in Papa'ikou will lend some artifacts from the plantation era (tools,clothing, photos,etc.). There also will be a fiesta type of gathering with a talk story session with Sakada offspring;will be inviting authors of books about plantation life, like Patricia Brown. Local Filipino talent from high school students to UH Hilo students will also participate. Some Filipinos in our community will be honored for promoting the heritage of the Filipino and their contribution to the community. No Filipino celebration is complete without the famous Fiesta, highlighting Pinoy's food (lechon)and hospitality. We hope this to be a memorable celebration and make this historical date exciting and memorable for everyone and give homage to a great part of Hawaiian history. RD ED Contingency Funds Forms Word Exhibit A-2—Project Budget Form DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS Project Title: Sakada Day Celebration 2015 County In-Kind EXPENSES Funding Other Cash Contribution TOTAL Requested Sources Value Food&Supplies 2900.00 3000.00 5900.00 Ads(radio,newspaper) 250.00 250.00 Printing(flyers,tix,etc) 250.00 250.00 Decorations 250.00 250.00 Awards(50 each/trophy) 50.00 250.00 300.00 Exhibit Fee 1000.00 1000.00 2000.00 Administration—Maximum 10%of request 300.00 200.00 500.00 TOTAL EXPENSES 5000.00 450.00 4000.00 9450.00 Budget Narrative: (Summary of above listed expenses) $2,000 Council Contingency Funds from Council Member Valerie Poindexter for food/supplies $2,000 Council Contingency Funds from Council Member Greggor(lagan for Ads,Printing,Decorations,Awards,Exhibit Fee and$200 towards administration fee. $1,000 Council Contingency Funds from Council Member Danny Paleka for$900 towards food/supplies and$100 towards administration fee. $3,000 for in-kind from private organizations/individuals for food/supplies RD ED Contingency Funds Forms Word Please answer the following questions: Yes No Is your organization registered as a nonprofit? ® 0 Does your organization have a Board of Directors? ® D Does your organization have a corporate seal? El 0 AUTHORIZED SIGNER(S)FOR AGREEMENT(organizational documents attached): Larry M. Komata President 12-31-2015 Legal Name(type or print clearly) Title Date Term Ends Telephone(business) 808-935-8426 (residence) 808-961-6425 Second Signer(if applicable): N/A Legal Name(type or print clearly) Title Date Term Ends Telephone (business) (residence) NOTE: PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED,WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word Exhibit A-3—Proposal Submission Acknowledgement DEPARTMENT OF RESEARCH AND DEVELOPMENT COUNCIL CONTINGENCY FUNDS ACKNOWLEDGEMENT I,the undersigned,hereby certify that the information provided in this County of Hawaii,County Council Contingency Fund Request has been reviewed in its entirety and the affixed signature accepts responsibility on behalf of said organization to inform its members of the content herein. Ail terms and conditions shall be a part of any contract entered into as a result of this proposal. Air Larry M. Komata Name(please type or print clearly) Signature President - 7%,gl .6/6— Title Date PLEASE SUBMIT THIS DOCUMENT COMPLETED AND SIGNED,WITH YOUR PROPOSAL RD ED Contingency Funds Forms Word