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Home My WebLink AboutCOM 0571.000 2014-2016 William P. Kenoi -der o-`•".?•r Deanna S. Sako Mayor ��„':; 'le; Director • V: Lisa K. Miura Deputy Director .• .o;•M•a► County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 r-.. ` (808)961-8234 • Fax(808)961-8569 ,17 p November 12, 2015 -- Dru Kanuha, Council Chair and Members of the Hawaii County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Agreement with the State of Hawaii Department of Public Safety The State of Hawaii Department of Public Safety is requesting the County to donate two trash compactors for use at their Kulani Correctional Facility (KCF) in Hilo. The KCF currently contracts an external vendor to haul their trash at significant cost. The County of Hawaii's Department of Environmental Management has two compacting trailers that were scheduled for disposal by auction. In lieu of disposal, we request that these compacting trailers be donated to the State of Hawaii Department of Public Safety so that the KCF may compact and transport their rubbish without the use of an external vendor. Enclosed is a resolution authorizing the Mayor to enter into an agreement with the State of Hawaii Department of Public Safety in order to donate this equipment for their use, and to provide indemnification for the County regarding the transaction. If you have any questions, please contact Ted Schrey from the Finance Department at 961-8489. bre Deanna S. Sako o Director of Finance Enc. cc: Property Management Environmental Management < eS. 350'V' 19) Comm. No.Ref. Ts: C.131.�"(,w�Fc.) Ref. Date NOV 1 3 2� 5 Hawai'i County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Finance DATE: 11/05/15 STAFF CONTACT: Hamana Ventura PHONE: 323-4321 A. REQUEST: PREPARE A COUNTY COUNCIL SUBMITTAL TO AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII, DEPARTMENT OF PUBLIC SAFETY, PURSUANT TO HRS 46-7, TO DONATE TWO (2) TRAILERS TO THE STATE OF HAWAII DEPARTMENT OF PUBLIC SAFETY B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State of Hawaii, Department of Public Safety, by letter dated October 21, 2015 is asking for the County's consideration to transfer two (2) compactors for use at their Kulani Correctional Facility (KCF). This would allow KCF to refurbish into one working compactor to haul their rubbish. Currently they are using a company to haul rubbish twice a month which has been costly for their facility. Pursuant to HRS 46-7, Hawaii Revised Statutes, the Mayor of the County of Hawaii is authorized to execute, on behalf of the County, an agreement and related documents with the State of Hawaii, Department of Public Safety, in order to donate the trailers referenced above. SIGNED: �"'""z( (O'r- DATE: 0/4114- Department /b11rDepartment Head DAVID Y.IGE /°j .5 9.as NOLAN P.ESPINDA GOVERNOR ( DIRECTOR Cathy Ross Deputy Director NPrA Administration Alan M.Asato STATE OF HAWAII Deputy Director DEPARTMENT OF PUBLIC SAFETY Corrections 919 Ala Moana Boulevard,4th Floor Honolulu, Hawaii 96814 Shawn H.Tsuha Deputy Director Law Enforcement No. October 21, 2015 To: Deanna Sako Finance Director 25 Aupuni Street, Suite 1101 Hilo, Hi 96720 Ph: 808-961-8069 Fax: 808-931-8248 Dear Ms. Sako If at all possible we would really appreciate having two old trash compactors transferred to us for facility usage. We had a few compactors in the pass transferred to us many years back and we used these compactors to make one working compactor for the facility to use. But as years passed with all the wear and tear of this working compactor has come to its end and no longer able to be repaired, parts are not available and it has been impossible to keep this compactor on the road legally. We would greatly appreciate it if you could transfer two compactors to Kulani Correctional Facility. We have the capability of refurbishing these two compactors to make one working compactor for the facility. We have trucks to haul the compactor from Kulani Correctional Facility to Hilo Solid Waste Division and back. We are currently using a company to haul our rubbish twice a month and it's been costly for the facility. We currently have approximately 200 inmates and Food Service Department does generate a lot of rubbish. We would greatly appreciate these compactors and you would be saving the facility a lot of money. If you have any questions please contact me at (808) 932-4450. Sincerely, Jerry Crivy lo Institutional Facility Superintendent C Calvin Mock, Warden Alex Kelepolo "An Equal Opportunity Employer/Agency" • KAREN EOFF +`v `". AARON S.Y. CHUNG Chairperson : == 1‘1.4: MAILE"MEDEIROS"DAVID :.. ��':!- �/, ;.: GREGGOR ILAGAN VALERIE T. POINDEXTER DRU MAMO KANUHA Vice Chair '::��`� DENNIS"FRESH"ONISHI ,T+•°.`_"�� DANNY PALEKA MARGARET WILLE HAWAII COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo, Hawai`i 96720 November 12, 2015 Dru Mamo Kanuha, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 350-15 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF PUBLIC SAFETY, PURSUANT TO HRS 46-7, TO DONATE TWO COMPACTING TRAILERS TO THE STATE OF HAWAII DEPARTMENT OF PUBLIC SAFETY. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, pkaviel..41.-- rKaren Eoff, Chairperson Committee on Finance Approvee Date/Waive to Council: Disapproved/Date/Refer to FC: JJ7i) DRAcia4a11.-------7//2//5 Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson Hawai`i County Council Hawai`i County Council KE/wb Hawai`i County is an Equal Opportunity Provider and Employer