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HomeMy WebLinkAboutCOM 0033.019 2014-2016 William P. Kenoi moll.?`.. Deanna S. Sako Mayor ..•. � �:. \J�i14� Director � . Lisa K. Miura - Deputy Director �J • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 N ^y February 1, 2016 Dru Kanuha, Chairman, and Members of the Hawai`i County Council County of Hawai`i '',' Hilo, Hawai`i 96720 't7 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds January 16 to January 31, 2016 Attached is a Report of Transfers Authorized showing transfers made from January 16 to January 31, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 00,.. Kay Oshiro Controller Attachments Comm. No. 3 3. 1 q Ref. To: r G Ref. Dote FEB 0 2618 Hawaii County is an Equal Opportunity Employer and Provider O d' O O) 00 O O O T- O CDOCDCWOO OCo00) N000 0) O (700) 0000 U) C. CDOD00) I,- OOL.() CD 7 (O ":f U) LO CD) CO_OO (N EV �- r co CO- 0)) w •5 naw an Ow wwoo U) me 875 - E o).0 ca to c in c U) Q c c (C p) W > (/) m ~ O o5 • c 0 0 Z` a) Ll c cs) c c 7 � •f9 � .c0o 0 0 a) G) ' mL7 0 20 0 0 a) (I) 0n•EaZ 2- B- -o : c 0 0 o a) o m 65 Lu 0U20_ LL N (0 (0 (0 (0N (O (0 0) 0 CA 00• 000) O .- M0) ry • (n0) F- L- opNMMOrr (I) N (() U) (f) U, Lf) U, (flU) Lf) O 't00) OD000 r 00000) N000 0) 0 ((7000000 (f) � 7 C00 � (0() (0() C000000 N C 0 .� rbc'') O CN T- CI N T- 45 C 4H O W T- -) 0 0 0 0) 0 t LL .O U 0uTaii a U p :> 0 o oVOU g O E000 ' 0 m c a) o o a -O •(3) C2 Cld U a m W D 0 0 0 Z . W O N N N N N N N N O O O O O O r LEON rM0) rrNMO) y, t` ONMMrOr 0 (f) In to LC) (n U LN LL) Ll N U) C a o a c) U a) ca0 d0_ ,c o 0 o .d O O LEO a. da. a) N .L O c a) a) a) ma) a) a) 3 LL C C C C CCC C9 CD CD CD C9 C9 C9 N w N (o co Co (o (o (o (O N (I) > r r r r rrV- C O ` 0 a N N cv cv ` N N Qr r r r r r r O t O u, 6O r N Q, C z D3 CD T- N- 0 CL I- Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: David Yamamoto PHONE: 961-8331 DATE: 01 / 11 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.115 Bld R&M Misc Contract $ 4,600 TOTAL: $ 4,600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.92.337 Bld D&E- Subscription and Membership $ 4,600 TOTAL: $ 4,600 EXPLANATION (Provide complete explanation): Funds are needed for AutoCad renewal. Funds are available in R&M 115, due anticipated end of the year surplus. SUBMITTED BY: DATE: 'N�1/'��` "/" Department Head ACTION: /Recommend Approval _ Recommend Deferral _Recommend Denial Signed: DATE: t / s / !6 V1i✓ Director of Finance proved _Deferred _Denied Signed: DATE: JAN), 2 0 2116 Mayor Transfer No. 7 JAM 9 1 ?nig 1ug)rf9 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS © DEPARTMENT: Public Works DIVISION: Engineering Division CONTACT: Ben Ishii PHONE: 961-8423 DATE: 01 /04 / 2016 FISCAL PERIOD: July 1, 20 tS to June 30, 20 lb FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.227 , Eng OCE—Comp &Office $ 1,485.64 TOTAL: $ 1,485.64 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.449 Eng Equip, Motor Veh $ 1,485.64 TOTAL: $ 1,485.64 EXPLANATION (Provide complete explanation): Funds needed to cover cost of Vehicle, Requisitioned on pweg.00210, which bid came out higher than anticipated. Funds available from ENG OCE, Comp & Office due to less purchases of computer and office supplies during the fiscal with anticipated surplus. (-1(,; e -ki SUBMITTED ��`-V" e DATE: \ rq �10 i epartment He ********************* ** ** ***************************************************************************************** ACTION: ✓Recommend Approval _ Recommend Deferral _Recommend Denial Signed: 614,, DATE: I / I 5 / IL Director of Finance A .proved _Deferred _Denied isroth JAf� 2 0 2916 Signed: DATE: Mayor Transfer No. 1r.r Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS 44) DEPARTMENT: Finance DIVISION: Property Management CONTACT: Iwaloa Chilson PHONE: 961-8439 DATE: 01 / 13 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.02.102 Property Mgmt Oce, Telephone $ 500.00 TOTAL: $ 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.26.341 PONC—Open Sp Comm,Misc. Charges $ 500.00 TOTAL: $ 500.00 EXPLANATION (Provide complete explanation): Funds are available in the telephone account due to lower than anticipated expenses. Funds are needed in the PONC,Miscellaneous Charges to cover commission meals since being fully staffed from June 2015 SUBMITTED BY: £ /f DATE: 1 / 1 3 / Department Head ********************************************************************************************************************* ACTION: VRecommend Approval _Recommend Deferral _Recommend Denial Signed: /9t..-.---.."0 DATE: 1 / 13 / I I. IM1✓ / Director of Finance ✓A proved Deferred Denied Signed: DATE: JAN/ 2 0 20/16 Mayor • Transfer No. 9 %Ail A 1 .,n.14 iahlfh Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS ® DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 01 / 15 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.109 Coporation Counsel Oce Equipment Repair $ 599.99 010.131.5131.02.115 Coporation Counsel Oce Misc Contract Svcs 670.28 TOTAL: $ 1,270.27 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Coporation Counsel,Computer Equipment $ 599.99 010.131.5131.06.454 Coporation Counsel,Computer Equipment 670.28 TOTAL: $ 1,270.27 EXPLANATION (Provide complete explanation): Funds are available in Equipment Repair and Misc. Contract Services accounts due to lower than anticipated expenses to date. Funds are needed in the Computer Equipment account to replace a broken projector not suitable for repair and to purchase a tablet for off-site hearings. ilk M SUBMITTED BY: ii DATE: / /7 / /Z,De rtment Head ACTION: J Recommend Approval _Recommend Deferral —Recommend Denial Signed: acc,,...,,, DATE: I / l cl. / 16 Director of Finance p•roved Deferred Denied .4.%1 =��'► JAN 2 0 2016 16-Signed: `•�' *� _ DATE: / / Mayor Transfer No. /o ow 2 1 2016 (c)(i'l Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 1 / 15 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5517.02.115 Culture/Arts Oce,Misc. Contract Services $ 1,300 TOTAL: $ 1,300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.02.225 Hawaii County Band Oce,Educ-Recr-Scient $ 1,300 TOTAL: $ 1,300 EXPLANATION (Provide complete explanation): Funds are needed to purchase music arrangements for the County Band. Funds are available from miscellaneous contract services due to lower than anticipated expenditures. SUBMITTED BY: C,�G , - DATE: / / / 76, Department Head *************** ***************************************************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: I / Z — / Ib Director of Finance Approved _Deferred _Denied 401/P Z7 (r Signed: DATE: ( / / Mayor Transfer No. iI i4(1£ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 01 / 14 / 15 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.218 Police Adm Div-Oce, Fuels& Lubricants $ 80,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.06.115 Police Sobriety Test, Misc. Contract Ser $ 80,000.00 TOTAL: $ 80,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Police Sobriety Test, Misc. Contracts Services due to increase of expenses and numbers of sobriety tests being administered. Excess funds in the Police Adm Div-Oce, Fuels& Lubricants because of reduced gas prices and the reduction of sworn officers with subsidized vehicles. IPF SUBMITTED BY: 4DATE: JA� 5 1016 i‘ epartment He_. ......*********.............. ******************..........,...........****** ..................****** ACTION: ✓ Recommend Approval Recommend Deferral _Recommend Denial Signed: ��� / a----`.. to A-- DATE: 1 / 1,1) / t d V�"�' Director of Finance *proved Deferred Denied Aeaka.,„dp ,,,,. Signed: ±. DATE: ( / �1 / 1 Mayor Transfer No. 1 12.-, Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Elderly Activities Division CONTACT: Roann Okamura PHONE: 961-8708 DATE: 01 /06 / 16 FISCAL PERIOD: July 1, 2015 to June 30, 2016 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.12.1 1 1 EAD Admin OCE, Rental/Lease of Equip $3,050.00 TOTAL: $3,050.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.96.480 EAD Special Program Eqpt, Misc. Equip $ 3,050.00 TOTAL: $ 3,050.00 EXPLANATION (Provide complete explanation): Funds available in EAD Admin OCE, Rental/Lease of Equipment account. Expenses are lower than anticipated. Transfer is necessary for the purchase of various sound equipment needed for the Ukulele Festival. These equipment includes a compact digital mixer, powered loudspeakers, microphones, snake cable, direct boxes, speaker stands, speaker bags, and microphone boom stands. SUBMITTED BY: / DATE: / / //" Department Head ACTION: ./ Recommend Approval Recommend Deferral — Recommend Denial Signed: DATE: I / 2_t Director of Finance A pproved Deferred Denied II Signed: DATE: I / / Mayor Transfer No. j.75