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Home My WebLink AboutAGE FC 2016/03/01 2014-2016KAREN EOFF rharr and P"'d" cy>re. VALERIF r. POINDEXTER ' cna,r COUNTY COUNCIL C'ovnty of llmcai'i l/awoi'i Coanry B'dd..g 15 Aupnnf S'trecl H,I,, Hawaf'196710 COMMITTEE ON FINANCE 24"' Session ORDER OF BUSINESS I lawai't County Building 25 Aupuni Street Hilo, Hawaii March 1,2016 2:00 p.m. AARON S. Y. CHUNG MAILE 'MEDEIROS" DAVID GREGGOR ILAGAN DRU MAMO KANUHA DENNIS`FRESII' ONISIII DANNY PALEKA MARGARET WILLS (Note: Please turn all communication devices to silent mode.) CALL TO ORDER ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 33.19: REPORT OF FUND TRANSFERS AUTHORIZED: JANUARY 16-31,2016 From Controller Kay Oshiro, dated February 1, 2016. Serving rhe Lverecis of rhe Penple ofOur 1,1 0 llawai'i Cauury is an 6q¢al Opporumi(v Provider and Employer. FC -24 March 1, 2016 Comm. 125.4: SECOND QUARTER CLAIMS REPORT: OCTOBER 1 - DECEMBER 31, 2015 From Claims Investigator/Adjustor Clifford D. Victorine III, dated January 15, 2016, transmitting the above report pursuant to Section 2-9 of the Hawaii County Code. Comm. 623.3: MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED DECEMBER 31. 2015_ FROM THE DEPARTMENT OF FINANCE From Finance Director Deanna Sako, dated February 4, 2016, transmitting the above reports pursuant to Hawaii County Charter Section 6-6.3(h). Comm. 691: REQUESTS DISCUSSION WITH CORPORATION COUNSEL MOLLY STEBBINS REGARDING LEGAL REPRESENTATION FOR COUNTY OFFICERS AND EMPLOYEES BEFORE THE BOARD OF ETHICS From Council Member Daniel K. Paleka, Jr., dated February 11, 2016. Comm. 709: REQUESTS A PRESENTATION BY MAUI COUNTY COUNCIL CHAIR MIKE WHITE REGARDING THE TRANSIENT ACCOMMODATIONS TAX From Council Chair Dru Kanuha, dated February 17, 2016. ORDER OF RESOLUTIONS Res. 405-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF NINE PICKUP TRUCKS FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT - SOLID WASTE DIVISION Authorizes the Mayor to enter into a five-year lease agreement at an approximate cost of $600 per month, per vehicle. The County will own the vehicles at the end of the lease. Reference: Comm. 683 Intr. by: Ms. Eoff Res. 406-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF ONE TRACK -WHEEL EXCAVATOR FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT - SOLID WASTE DIVISION Authorizes the Mayor to enter into a five-year lease agreement for a track -wheel excavator at an approximate cost of $4,450 per month. The County will own the equipment at the end of the lease. Reference: Comm. 684 Intr. by: Ms. Eoff Page 2 FC -24 March 1, 2016 Res. 407-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF FIVE SEMI -TRACTORS FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT - SOLID WASTE DIVISION Authorizes the Mayor to enter into a five-year lease agreement for five semi -tractors at an approximate cost of $2,275 per month, per unit. The County will own the equipment at the end of the lease. Reference: Comm. 685 Intr. by: Ms. Eoff Res. 408-16: URGES THE STATE DEPARTMENT OF EDUCATION AND THE DEPARTMENT OF PARKS AND RECREATION TO PROVIDE MATCHNG FUNDS FOR THE PLANNING, DESIGN, AND CONSTRUCTION OF THE HONOKA`A TRACK AND FIELD AND STADIUM The agreement will provide for a collaborative effort between the community, the Department of Parks and Recreation, and the State of Hawaii Department of Education to upgrade Honoka`a Park's existing track and field, and construct a new stadium facility. Reference: Comm. 693 Intr. by: Ms. Poindexter BILLS FOR ORDINANCES Bill 149: AMENDS ORDINANCE NO. 15-58, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2015, TO JUNE 30, 2016 Adds the Parks and Recreation Honoka`a Track and Field and Stadium Improvements project for $1.5 million to the Capital Budget. Funds for this project shall be provided from General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources. Funds would be used for a new track and field, stadium, and appurtenant improvements at Honoka`a Park. Reference: Comm. 692 Intr. by: Ms. Poindexter Page 3 FC -24 March 1, 2016 Bill 154: INITIATES AN AMENDMENT TO ARTICLE III, SECTION 3-2 OF THE HAWAII COUNTY CHARTER (2014), RELATING TO COUNTY COUNCIL TERMS Amends the term for Council Members from two to four years, and the term limit from two to three consecutive terms. Would take effect on December 5, 2016, and apply to all Council Members elected in the 2016 elections, regardless of how many terms an incumbent Council Member has served. Reference: Comm. 705 Intr. by: Ms. Wille ADJOURNMENT Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation `By Request" on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by February 26, 2016. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed: • Kona Council Office, West Hawaii Center, 74-5044 Ane Keohokalole Highway, Building A; and • Waimea Council Office, Holomua Center, 64-1067 Mamalahoa Highway, Suite 5. Public attendance via courtesy site is also available at the following locations until public testimony has been completed: • Conference Room adjacent to Hisaoka Gymnasium, Kamehameha Park Complex, 54-382 Kamehameha Park Road, Kapa`au; • Na`alehu State Office Building, 95-5669 Mamalahoa Highway, Na`alehu; and • Pahoa Neighborhood Facility, 15-2710 Kauhale Street. If for technical or other unanticipated circumstances the video and/or audio connection cannot be made or is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County's homepage at htip://www.hawaiicounty_.gov. Copies of this agenda and items listed on the agenda are available on the County Council -Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Page 4 FC -24 March 1, 2016 Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk's Office in Hilo at 25 Aupuni Street, Hilo, Hawaii 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to counciltestiinonyLq)hawaiicouno�.ov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimonyghawaiicounty_.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings on Government Access Television - Channel 55: Governmental Relations and Economic Development, Public Works and Parks and Recreation, Planning, and Finance Committee meetings - Tuesdays, March 8 and 15 at 7 a.m. and 6:30 p.m.; and Saturday, March 12 at 8 a.m. and 5 p.m. (These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo `O Hawaii. Please check the current legislative broadcast schedule on the Na Leo `O Hawaii website at http://www.naleo.ty/ty- schedules/channel-55/.) Page 5