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Home My WebLink AboutCOM 0740.000 2014-2016 William P. Kenoi •"�+<1M"• Deanna S. Sako Mayor • tP y ; Director •: K t Lisa K. Miura Deputy Director .• o?•N0a► County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 , c March 8, 2016 Dru Kanuha, Chairman, and Members of the Hawai`i County Council County of Hawaii Hilo, Hawai`i 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds February 16 to February 29, 2016 Attached is a Report of Transfers Authorized showing transfers made from February 16 to February 29, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 0,14,4a (Azi, For Kay Oshiro Controller Attachments Comm. No. *7 u Ref. To: Ref. Dote - Hawai'i County is an Equal Opportunity Employer and Provider ooT- 000 O O N 0 0 0 N OON..: OOO N C O O V' O O O cr o7 coc) c) Lnf— O E 0 (OO .-- c- N VO' Q � a W er aU W 7 crE eL aW W > ca cE 2Orn W 0 E. co ces 2 E aEr -c -p ` v) p) ` c < w c c c E. co_ y • ° U '7 a) 7 o c� cc z (O CO CO O N CO 0 OD00000 H OCDMCID OD Lf)UD CD CV L() L() Ln Ln L() 00 - 000 O O N 0 0 0 N C� O O N- 0 0 0 I- .— 00 - 000 p 7 COOMLU � O N ° () D (-4 c CD. a N a" (0 7 a) LL Wa) 0 N WW a (O U U E W L� OOa (o O a) 0506 °5 2 E ' ' Qm mm ' C N c c_ LL (6 N O O_ SCOcOWZ NLf) NNO) N O •- NNv- O a) p (M N M „� OON- N- (000 O In Ln Lf) L() L() (f) L(_ a a CC 2E c) 0 LIJ CL CL 06 06 CL C 0 C CC a a) N_ 4) p (0 0 C (0 3 N N o' (6 ++ W (1) N N N N C Cn C C C C CD CD CD CD C7 w0- N (O O (0 (O CO (0 N (I) > E (6 2 (O (O (NI V Q- NN (VNNN � Q O O d (ON- (nO) O O z NN Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 2 / 8 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 6,600 TOTAL: $ 6,600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.V:140 P&R Admin Equip,Misc. Equipment $ 6,600 TOTAL: $ 6,600 EXPLANATION (Provide complete explanation): Funds are needed to purchase 3 Ultra Low Volume backpack sprayers for use islandwide to assist with the prevention of mosquito bites due to the dengue fever outbreak. Funds are available from miscellaneous contract services due to lower than anticipated expenditures. SUBMITTED BY: s DATE: ' / / /G Department Head ************** ****************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: ! £ .._I-/4 t- — DATE: Z / tt• / f 6 v i tt Director of Finance Approved _Deferred _Denied Signed: DATE: FEja 16 2p16 Mayor Transfer No. I b Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Dept. of Environmental Mgmt DIVISION: Wastewater CONTACT: Elisa Derr PHONE: 961-8352 DATE: 02 / 08 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.15.341 Health Benefits,Misc. Charges $60,000.00 TOTAL:$ 60,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.911.5911.86.341 Workers Comp,Misc. Charges $ 60,000.00 TOTAL: $ 60,000.00 EXPLANATION (Provide complete explanation): Transfer is requested to cover anticipated expenditures for the Wastewater Worker's Compensation account. Funds are available in the Health Benefits account due to lower than expected expenditures. OP ‘1P7S6t SUBMITTED BY: I �0 DATE: g---// 0 / /(P 4 Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: / 3 / f 4. Director of Finance e4•ors -• _Deferred _Denied Signed: _ - DATE: FED 16 2 01 6 Mayor Transfer No. r-r r.Tn 1 '7 21-1tR IfCCrv,I Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: David Yamamoto PHONE: 961-8331 DATE: 02 / 05 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.229 BLD - R&M Cont Materials $ 1,347.21 TOTAL: $ 1,347.21 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.450 Bld Insp. Office Equip - Fix $ 1,347.21 TOTAL: $ 1,347.21 EXPLANATION (Provide complete explanation): Funds to cover additional modules and parts for New Inspection staff. Anticipated surplus funds in 5171.22.229 due to lower than anticipated expenditures. SUBMITTED B ...4.06(AAA\ DATE: t.L Department Head ************* * ** *1174c* **************************************************************************************** ACTION: 4 Re mmend Approval _ Recommend Deferral _ Recommend Denial Signed: ,61.,.,.,O ,✓ DATE: y / r / /6 Director of Finance .pproved _ Deferred — Denied FEB 2 2 2016 Signed: t .c2i-:;1):= DATE: / / Mayor Transfer No. 8 rrr .. nflI -N-1r Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: David Yamamoto PHONE: 961-8331 DATE: 02 / 04 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M- Electricity $ 1,500 TOTAL: $ 1,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M-Misc Equip $ 1,500 TOTAL: $ 1,500 EXPLANATION (Provide complete explanation): Monies are being transferred to Fund broken sound masking generator in the Aupuni Center. Funds are available in 5171.22.114 due to expected year end suplus because of lower fuel prices, resulting in lower montly electricty charges for the facilities. T IIDATE:' �' `�� (p / SUBMITTED BY:E ��! Department Head ****************** ************************************************************************************************* ACTION: v/Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ) pfr- DATE: ?— / IQ / I6 GIG/ Director of Finance proved _Deferred _Denied Signed: DATE: FEB 2 4 2016 Mayor Transfer No. 19 FEB 2 5 2016 b.'` Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 2 / 15 / 16 FISCAL PERIOD: July 1, 2015 to June 30, 2016 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.19.115 Energy R&D,Misc. Contract Services $ 2,700.00 TOTAL: $2,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.104 Research&Dev. OCE, Travel/Conferences $ 2,700.00 TOTAL: $ 2,700.00 EXPLANATION (Provide complete explanation): To cover Energy Coordinator's mandatory attendance at PUC hearings on the NextEra-HECO merger; Oahu hearings held 11/30-12/3/15, 12/7-12/11/15 and 12/14-12/16/15. Using excess contract funds as RFP contract awards were lower than anticipated. n n SUBMITTED BY: `1 1•, -- DATE: ( / ' ` ' / Department Head ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: e 4-- DATE: l / / Director of Finance proved _Deferred _Denied 1 Signed:` DATE: FEB 2 4016 Mayor Transfer No. 2 O CCD n r 9ntc Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: EAD-Nutrition CONTACT: Reid Sewake PHONE: 961-8560 DATE: 2 / 17 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5483.02.223 Nutrition Program Oce,Nutrition Supplies $ 40,000 TOTAL: $ 40,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5483.03.449 Nutrition Program Eqpt, Motor Vehicle $ 40,000 TOTAL: $ 40,000 EXPLANATION (Provide complete explanation): Funds are needed to purchase one 15 passenger van. The current van is not reliable and in constant need of repairs. There are excess funds in Nutrition supplies which are available to be transferred. Funds available due to lower than expected expenses. SUBMITTED BY: DATE: 2 / 1 / Department Head ACTION: /Recommend Approval _Recommend Deferral Recommend Denial Signed: P t-� DATE: i— / t i / t WJ Director of Finance ✓Approved Deferred Denied Signed: DATE: FEB 2 4 2016 Mayor Transfer No. FFR 9 c 2(11