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Home My WebLink AboutCOM 0789.000 2014-2016 William P.Kenoi ot•.;°i"..jr..'• Deanna S. Sako Mayor ��; yl�;' Director � '.'/, i• Lisa K.Miura • = Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 . C7 March 17, 2016 -t Dru Kanuha, Council Chair and Members of the Hawaii County Council Hawai`i County Council .. 25 Aupuni Street .) - Hilo, Hawaii 96720 Re: Operating Budget The State of Hawai`i Department of Health is providing funds to the County of Hawai`i as part of their program to fund each county's efforts to mitigate the issue of abandoned vehicle tires which are illegally dumped throughout the islands. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawai`i Department of Health for this grant. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $200,000 Abandoned Motor Vehicle Tires grant. The Department of Environmental Management requests that this bill and resolution be waived from the Finance Committee and be placed on the April 6, 2016 Council Agenda in order to conclude this transaction during the current fiscal year. If there are any questions, please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. IQ...,to r► Deanna S. Sako Director of Finance Enc. cc: Environmental Management <Re_s. 413-114 ; )7z4 7 Comm. No. 7 Ref. To: L w/FC_ Ref. Date MAR 1 7 2Q16 Hawaii County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 3/14/16 STAFF CONTACT: Greg Goodale PHONE: 961-8515 A. REQUEST: A resolution authorizing the Mayor to accept a grant from the Hawaii State Department of Health to provide services related to Abandoned Motor Vehicle Tires which have been accepted by the County due to the Dengue Fever outbreak. To amend the FY15-16 Operating Budget, Ordinance No. 15-57, to include an appropriation for the Abandoned Motor Vehicle Tires grant as follows: 085.3305.88 State Grants - Abandoned Motor Vehicle Tires $200,000 085.601.5607.38.115 Abandoned Motor Vehicle Tires $200,000 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State of Hawai'i Department of Health (DOH) Solid and Hazardous Waste Branch has allocated grant monies to the Counties to help mitigate the issue of illegally dumped tires in various locations around the County. Hawaii County has been allocated $200,000. These funds would cover the cost of motor vehicle tire disposal fees that have been incured by the County during the Dengue Fever outbreak that has occurred over the past year. The draft DOH scope of services for this grant are attached and further explain all eligibility for the use of these funds. We respectfully request that this resolution and bill be waived from the Council's Finance Committee and be placed on the April 6, 2016 Council agenda as these funds must be accepted before June 30, 2016. &//0/„ SIGNED: DATE: 3/15/16 Department Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) ® New(for this fiscal year period). OR ❑ Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Li Yes IK No Council? ❑ Yes ❑ No Name of Grant Program: Abandoned Tire Program Grantor: State of Hawai'i Department of Health County Grantee Department or Agency: Department of Environmental Management County Grantee Contact Person: Greg Goodale Phone Number: 961-8515 Amount of Grant: $200,000 Grant Period (Commencement & Completion): November 6, 2015 - May 31, 2016 Purpose of Grant: The State of Hawai'i Department of Health (DOH) Solid and Hazardous Waste Branch has allocated grant monies to the Counties to help mitigate the outbreak of Dengue Fever on Hawai'i Island which has in part been attributed to accumulation of water within tires in various locations around the Counties. These funds would cover the cost of motor vehicle tire disposal that have been incured by the County during this time period . County Match required?: ❑ Yes ® No If yes, Matching Amount? Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: E Temporary: ❑, Duration: Full-time: n Part-time: ❑, Time Element: Qty: Contractual: ❑ Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form �9bD ,, Attachment-Si * ., STATE OF HAWAII 1�,tr j : <. i SCOPE OF SERVICES The CONTRACTOR shall: 1. Transport all waste tires collected from residential communities to Department of Health— ("DOH")permitted or out-of-state recycling facilities by July 31, 2016. The quantity of tires transported and recycled under this Contract shall be limited to those collected between November 6, 2015 and May 31, 2016, and as part of a mosquito control program. 2. Maintain all transport and recycling documentation, including receipts from the recycler, to ensure that all collected waste tires are recycled at DOH-permitted or out-of-state recycling facilities. 3. Expend funds under this Contract to pay for the costs of materials, equipment and/or subcontractors required to transport and recycle residential waste tires collected between November 6, 2015 and May 31, 2016, and as part of a mosquito control program; and transported by July 31, 2016 to recyclers. 4. Submit to the STATE's Office of Solid Waste Management a written report of the services performed under this Contract by August 31, 2016. The report shall include,but not be limited to: a. A summary of the total number of waste tires collected from residential communities between November 6, 2015 and May 31, 2016, and the general locations from which these tires originated; b. The dates and locations to which the waste tires were transported for recycling; c. An expenditure report listing expenses incurred for the transportation and recycling of the waste tires collected during the specified period; d. Copies of pertinent receipts from subcontractors; and e. Motor Vehicle Tire Recovery Summary, OSWM-T2, attached hereto as Exhibit "B" and made a part of this Contract. 5. Prevent, treat and manage any collection of standing or flowing water to control the breeding of mosquitos at county facilities where tires are stored in accordance with Hawaii Revised Statutes ("HRS"), Section 321-11(1); Hawaii Administrative Rules Chapter 11-26, Subchapter 3; and all subsequent amendments; and 6. Comply with all applicable state laws regarding environmental quality, including Chapters 342B through 342P, HRS, and their federal counterparts. In the event that a state or federal agency determines that the CONTRACTOR or its subcontractor has violated any state or federal law regarding environmental quality, the STATE may terminate this Contract after providing thirty (30) calendar days notice. ADM. SERV. OFFICE 1 LOG NO. 16-133 AG-011 Rev 07/28/2005 KAREN EOFF . "+% AARON S.Y. CHUNG Chairperson • MAILE"MEDEIROS" DAVID GREGGOR ILAGAN VALERIE T. POINDEXTER '' DRU MAMO KANUHA Lice Chair +r'. DENNIS"FRESH"ONISIII •,TE OF`MF''� . DANNY PALEKA MARGARET WILLS HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawaii 96720 March 17, 2016 Dru Mamo Kanuha, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 174 : AN ORDINANCE TO AMEND ORDINANCE NO. 15-57 AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2016; and Resolution No. 473-16 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF HEALTH, PURSUANT TO HRS 46-7, FOR A GRANT TO MITIGATE THE ISSUE OF ILLEGALLY DUMPED TIRES THROUGHOUT THE COUNTY OF HAWAII Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Si erely, 446. Karen44)<4.1., Chairperson Committee on Finance Approved/I ate/Waive to Council: Disapproved/Date/Refer to FC: • w 2016 Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson Hawai`i County Council Hawai`i County Council KE/wb Hawaii County is an Equal Opportunity Provider and Employer