HomeMy WebLinkAboutCOM 0833.000 2014-2016 William P.Kenoi •."o+`Y 9-i'i2S'• Deanna S. Sako
Mayor t.-: cillZ7 ' Director
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' ' 's'.. .t •` Lisa K.Miura_ Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
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April 1, 2016
Dru Kanuha, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council ``•D =
25 Aupuni Street �c
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for new multi-year lease agreements multi-function copy machines for the Office of
Housing and Community Development(OHCD). Two of the copiers being replaced are
requiring frequent service calls and replacement parts are becoming obsolete. The third
copier is for the OHCD's West Hawai`i Civic Center office location. The estimated lease
cost for the copiers are $450/month at their 1990 Kino`ole Street location, $800/month at
their 50 Wailuku Drive location and $350/month at the West Hawai`i Civic Center.
If there are any questions, please do not hesitate to call Susan Akiyama, Housing
Administrator at 961-8379.
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Deanna S. Sako
Director of Finance
Enc.
cc: OHCD
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Comm. No bJ
Ref. To: t t) c
Ref. Date 0 1 2016
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
Office of Housing & Community
DEPARTMENT: Development DATE: 3/22/16
STAFF CONTACT: Susan K. Akiyama PHONE: (808) 961-8379
A. REQUEST:
A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE
THAN ONE FISCAL YEAR FOR MULTI-YEAR LEASES FOR THREE (3) COPIERS FOR THE OFFICE OF
HOUSING AND COMMUNITY DEVELOPMENT
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The lease of one of OHCD's copiers currently in use expired in December 2015, and the lease for OHCD's
second copier currently in use will expire in April 2016; both copiers have and will exceed their
recommended usage and are constantly being repaired.
The lease of OHCD's third copier will be for a new multi-year lease for the OHCD Office at the West Hawaii
Civic Center location.
Obtaining leases on technically advanced copiers, which provide more features and options, will increase
staff productivity and will allow them to keep up with the increased demands placed upon the offices.
We are requesting this Resolution be waived through Finance Committee.
SIGNED:
DATE \--LL 1 Ib
•- ment Head
KAREN EOFF +w•us• . AARON S.Y. CHUNG
Chairperson ` -`.` \,6i;Q; MAILE"MEDEIROS" DAVID
. �.:!.,, // t GREGGOR ILAGAN
VALERIE T. POINDEXTER - ' DRU MAMO KANUHA
Vice Chair ••r�•r ^"�F�.' DENNIS"FRESH"ONISHI
°F"' • DANNY PALEKA
MARGARET W1LLE
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawaii 96720
April 1, 2016
Dru Mamo Kanuha, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No. 506-16 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS
OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR
LEASES FOR THREE(3)COPIERS FOR THE OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
•
Karen off, Chairperson r
Committee on Finance
Apps,.-a Date/ aive to Council: Disapproved/Date/Refer to FC:
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Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson
Hawai`i County Council Hawai`i County Council
KE/wb
Hawai`i County is an Equal Opportunity Provider and Employer