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Home My WebLink AboutCOM 0033.022 2014-2016 William P. Kenoi •".+ `. Mayor , Deanna S. Sako -e X J' `' Director •.Alm J; �� • Lisa K. Miura Deputy Director 'Oi�M►'�•- County of Hawai`i 77,Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 April 1, 2016 ~� 1) Dru Kanuha, Chairman, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds March 16 to March 31, 2016 Attached is a Report of Transfers Authorized showing transfers made from March 16 to March 31, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. Ref. To: Ref. Dote APR 0F 2016 Hawaii County is an Equal Opportunity Employer and Provider 00000 00 0 0 c U) 0 0 0 0 0 0 0 00 D N- 000M- 00 0 o U) (0M N N dr: O O EQ M O) a a aw W 6 5 Ow W cTp E a c 5 o i - U� Cr•(7)W •>> •-O c t . C.- c C a) a a (Is a) ° a`) V) p w (n N C c UEHR W w W < U) (O N N 0 MW ,- 0000M 0 0 0 O - N ,7a06) f- M M I- V M N N v- OM 0 0 NN ,- ,- 0 0r- N 00000 00 0 000 0000000000 O 000 0000000000 0 000 0 0 0 0 0 0 0 0 0 0 d C U) O O 0000000000 U) 7 hOU) NN01000000 1- 0 U) mU) N-6.01-'7-66666 (O Q M ,- N - O) U) O N W W 45 M 00 W W `- -c W 000a) 0 O E E 00 (moo pm aw oas waU •o n d O oU3o0 - ° ( ,^ °� )O70 •> n a) � 7 > ° m 06 off m m rn C)• W o a) aci � c w 'aw) o 'cmcon •Og � mE as-= a) a) 7a) o 'o N OpC -p wwNCC m a. E co = ,aQppUrnm= E - cc W (Umi WwwWi o .` N NNN NNNNN ,- � Or- .- a O N O 0) 0) 00000 - 0 0 a) EO OOf: MMf� OONM _c -• ISN rO ( ( 00 ,- ,—,- �' LL N U) U) 0 ,- N N N N N O LL N U) C a a) a) a) U • C U p .5067a EL0 d m d N a o faNfa (a f?. T2 m Q u. C C C a) C C C 0 0 0 0 0 0 0 i a N a) a) W c0 0 (O (O (O (O (O Z--- co o a HT- NN N NM M � a 0 M M M M mm M .� Q Z O t Q. c Z N N N N N N M M W H Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Darryl Oliveira PHONE: 808-935-0031 DATE: 3 / 15 / 16 FISCAL PERIOD: July 1, 2015 to June 30, 2016 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241-02-102 Civil Defense OCE—Telephone $ 5,750.00 TOTAL: $5,750.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241-06-480 CD Agc Equipment, Miscellaneous $ 5,750.00 TOTAL: $ 5,750.00 EXPLANATION (Provide complete explanation): Civil Defense would like to transfer funds. Funds are available in the telephone account due to lower than anticipated expenses. This would be to purchase equipment for the new Public Information and Disaster Recovery Specialist position and other needed equipment. J ") ' SUBMITTED BY: �. / �--- 3 /fi DATE: / / / ,'Separtment Head *********************** ********************************************************************************************* ACTION: "Recommend Approval _Recommend Deferral _Recommend Denial Signed: --(J /,✓ DATE: 3 / It, / l 6 Director of Finance y Approved _Deferred _Denied Signed: DATE: MA 1 8 2016 Mayor Transfer No. Z6 ll.ew .. . \altitt Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: David Yamamoto PHONE: 961-8331 DATE: 03 / 01 / 16 FISCAL PERIOD: July 1, 2015 to June 30, 2016 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $"1-3.6;40_Q (o%,000 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.449 Bldg Inspctn-Equipt, Motor Vehicle $-1 3b;9A0.. Lo is, QO TOTAL: $ EXPLANATION (Provide complete explanation): Funds are needed for the purchase of four( '/z ton pickup trucks. Funds are available in R&M electricity 114, due to anticipated end of the year surplus. SUBMITTED BY: , DATE:?j—W Department Head ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: v-/° fr.' DATE: 3 / y / IC (,tu/ Director of Finance V Approved Deferred _Denied -t- -(i- Signed:- DATE: MARL4106___ 206 Mayor Transfer No. 20, mart 9 a ?nuc Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: Admin/Budget CONTACT: Deanna Sako PHONE: 961-8092 DATE: 3 / 24 / 16 FISCAL PERIOD: July 1, 20 16 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.02.115 Finance Admin/Budget, Misc. Contract Svcs $ 5,500 SU a TOTAL: $ 0.0 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.02.109 Finance Treasury, Equip Repairs/Maint $ 3,500 010.121.5128.02.104 Finance Risk Mgmt, Travel/Conferences 2,000 TOTAL: $ 5,500 EXPLANATION (Provide complete explanation): Funds are available in Finance Admin miscellaneous contracts due to lower than anticipated expenses. Funds are needed in Treasury equipment repairs& maintenance for unanticipated repair expense and in Risk Management travel/conferences for conference attendance. SUBMITTED BY: r"— DATE: 3 / uP / IC Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: 5 / LSP / 16 Director of Finance `v Approved _Deferred _ Denied Signed: DATE: MA'12 4 2416 Mayor Transfer No. z7 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Elderly Activities Division CONTACT: Roann Okamura PHONE: 961-8708 DATE: 3 / 24 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.92.104 EAD Special Programs OCE, Travel $ 200.00 010.500.5519.92.115 EAD Special Programs OCE, Misc Contract 2,200.00 TOTAL: $ 2,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01 0.500.5519.96.480 EAD Special Program Eqpt, Misc Equipment $ 2,400.00 TOTAL: $ 2,400.00 EXPLANATION (Provide complete explanation): Funds available in EAD Specialist Programs OCE, Travel and Misc. Contract accounts due to lower than anticipated expenses. Transfer is necessary for the purchase of two refrigerators for the Kohala Intergeneration Center and Athe Kohala State Judiciary building. SUBMITTED BY: _ /j DATE: b / L"i/ /4 D-•artment Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: (.9 , 10 DATE: 3 / u / t G V1l/ /� Director of Finance ✓Approved _Deferred _Denied 1:)::::::) Signed: DATE: Mil 29 pis Mayor Transfer No. 28 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Recreation CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 03 / 21 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.114 Recreation Div OCE- Electricity $ 30,000.00 TOTAL: $ 30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div. Equip- Misc. Equipment $ 30,000.00 TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): Funds are available in our electricity account due to lower than anticipated electricity expenses. Funds are needed to purchase equipment for the Ka`u gym and for bleachers for Panaewa Park Covered Playcourts. SUBMITTED BY: DATE: / / l- Department Head ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial Signed: j �-M--N �'`-- DATE: 3 / L6 / f. Wu/ Director of Finance "A proved _Deferred _____Denied Signed: DATE: MAR 2 9 2916 Mayor Transfer No. 29 MAR302016 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: Ben Ishii PHONE: 961-8327 DATE: 03 / 14 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.109 Engineering Div, OCE Equip Repairs $ 3,500 010.183.5183.02.227 Engineering Div, OCE Computer, Office Sup 4,000 TOTAL: $ 7,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.454 Engineering Div, Equip, Computer& $ 7,500 Software TOTAL: $ 7,500 EXPLANATION (Provide complete explanation): Funds are needed for a replacement 24" Color Ink Plotter($2,500), Three (3)ARC GIS software licenses for FEMA flood mapping($4,500) and Adobe Acrobat Pro ($500). Funds that were budgeted in the 109 were being used for repairing the existing 24" Color Ink Plotter. Due to continuing failures we are not continuing repairs and are using surplus funds for a replacement equipment. Funds are available in the 227 due to a projected surplus at the end of the year. SUBMITTED BY: 041t4aulte _ DATE:')-6 it ./ ToYb Department Head ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial Signed: " —" DATE: 3 / is / L c Director of Finance Approved _Deferred _Denied Signed: DATE: (Th l 3 1 / � Mayor Transfer No. a MAR 2 17nic 11M Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 03 / 28 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 So Hilo Police- S&W, Regular S&W $ 300,000.00 010.201.5209.01.011 Hamakua Police- S&W, Regular S&W 150,000.00 010.201.5210.01.011 Waimea Police - S&W, Regular S&W 100,000.00 010.201.5212.01.011 Kona Police - S&W, Regular S&W 200,000.00 010.201.5213.01.011 Ka'u Police - S&W, Regular S&W 100,000.00 TOTAL: $ 850,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 850,000.00 TOTAL: $ 850,000.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Admin Sery S&W, Regular S&W. The shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts S&W and BU 3&4 collective bargaining unit adjustments. SUBMITTED BY: DATE: o3 / 2_8 / /G Department Head **************/**************AAAA********A*AAA**AAA*A*AAAA*AAA***AAAA****AAAA****AAAAAA*A*AAAA************************ ACTION: . Recommend Approval _ Recommend Deferral _Recommend Denial Signed: DATE: 3 / ;1 / S I. Director of Finance roved _Deferred _Denied AFAR 31 2016 Signed: DATE: ! / Mayor Transfer No. a.nfl 4 1 9f11R 'PAHA