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Home My WebLink AboutCOM 0033.023 2014-2016 William P. Kenoi 1(!"'" Deanna S. Sako Mayor �t Director ••i �.fif. ' :: Lisa K. Miura Deputy Director �h'e'ei'ii?�: County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 4-3 -55 April 22, 2016 _ ,n Dru Kanuha, Chairman, and Members of the Hawaii County Council County of Hawaii _ Hilo, Hawaii 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds April 1 to April 15, 2016 Attached is a Report of Transfers Authorized showing transfers made from April 1 to April 15, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, g flag 61144-R Kay Oshiro Controller Attachments Comm. No. 3 3. L3 Ref. To: PC. Ref. Date APR 2 2 2016 Hawaii County is an Equal Opportunity Employer and Provider o 0 0 0 0 0 0 0 0 o 0 0 6 00000000 Mmm 0C0000000000N E O 0N00 NNrfl V0 CO Q rl N N- ca W cN o co O• Ow aN ) E �3 ✓ dpN (000 h ts g V U) O o f W` c m m 10 0 W w K OO co u)) NIo0K iy O m i• Ii-OOOOxiwO N m o o W000000000 o rN CJCl Corr Ti FN N r N N N • O) NNNNNr N LO V/ LO LO N N U) NNO 0 0 o O o O o O C 0• 00000 co O 0 = 0 00 0 0 0 Q N . E cooccC o Ti co co Q coN r co `r 0 0 N ."- O, r 1.6 0 ,W ) O W a0 2 2 o c0 O Om Qa moo 0 m a) p a'Ev 24 = aO v E '= m W0N EO^ ' a a 010050 , '2 c o 0 u o FN2 a` iii > II) E 7 rv00o0 0 o r r� r re Li_ . OUDN 0) 0 ON0 V) V) In N LL Na C cCO W C CC N c a LLa x L LL N N • a G 0c N N m m N LL N N N N a) 4 0 000 CD 2 • N (p N N )0 0N N M` rQ ✓ e rr Zr ..Zr `o 0 d ED 0. cZ CO Mc4i co co m K 1- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 03 / 30 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.11.115 Training Expenses - Misc Contract Service $ 1,000 010.151.5151.22.1101 Salary Commission-Mileage 2,000 010.151.5152.02.115 Health & Safety-Misc Contract Services 3,000 TOTAL: $ 6,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.02.115 Human Resources-Misc Contract Services $ 6,000 TOTAL: $ 6,000 EXPLANATION (Provide complete explanation): A transfer of funds is requested to cover a shortage in the Human Resources Misc Contract Services account due to an increase in the number of Merit Appeals Board appeal hearings requiring court reporter services. Funds are available in the Training Expenses Misc Contract Services account as Reasonable Suspicion Training will not be conducted in June. Funds are available in the Salary Commission Mileage account as meetings were not held this fiscal year. Funds are available in the Health & Safety Misc Contract Services account as the number of departmental requests for CDL audits has been low. SUBMITTED BY: 4-`---c`— — 0 DATE: 0 3 / 30 //C Department Head ACTION: ✓ Recommend Approval Recommend Deferral _ Recommend Denial Signed:.. I nA--- DATE: 3_../ II / Il M// Director of Finance VApproved Deferred Denied Signed: Lf DATE: O L / a l /_ IC Mayor Transfer No. 31. ___ _ . ._.. mo/IJ Fom,#A-102 COUNTY OF HAWAI9 Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: CONTACT: Deanna Sako PHONE: 961-8092 DATE: 04 / 11 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Prov Compensation Adj -G $ 300,000 TOTAL: $ 300,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.86.341 Workers Conmp- G $ 300,000 TOTAL: $ 300,000 EXPLANATION (Provide complete explanation): A transfer of funds is requested to cover the anticipated shortage in the General Fund Workers' Compensation account due to the increase in cost of claims and special counsel. Funds are available in the Provision for Compensation Adj account due to a lower than anticipated need for bargaining unit pay increase adjustments. SUBMITTED BY: --._(' P— DATE: / ` ` / lc Department Head ACTION: / Recommend Approval _Recommend Deferral Recommend Denial Signed: DATE: 't / `i / c Director of Finance XApprov Deferred Denied Signed: / DATE: I / I I / Mayor Transfer No. 33 Aon i n vnm Form k:A-mz COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Recreation/Iloolulu Complex CONTACT: Dean Goya PHONE: 936-3840 DATE: 3 / 28 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.114 Hoolulu Complex OCE- Electricity $ 38,800.00 TOTAL: $ 38,800.0.0_ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.06.480 Hoolulu Complex Equip- Misc Equipment $ 38,800.00 TOTAL: $ 38,800.00 EXPLANATION (Provide complete explanation): Funds available in the Hoolulu Complex- Electricity account due to lower than anticipated expenses. Transfer is necessary for the purchase of four Rinnai tankless, on-demand, gas water heating systems to replace the tank-type water heaters. This will be for the Afook-Chinen Civic Auditorium and the Francis Wong Stadium. SUBMITTED BY: (A 9 '"an— DATE: / ! / / CP apartment Head .****.******.+,»........,.»._.«..***********..+...«..._..******......***********.*****.........*...............*** ACTION: J Recommend Approval Recommend Deferral Recommend Denial Signed: i 10 . -4r"-- DATE 4 / 1 / Ib _ t Director of Finance _1 Approved _Deferred Denied Signed: DATE N / It / I. b Mayor Transfer No. gg GpB 1 9 2018 Form u.a-tn2 COUNTY OF HAWAI'I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: FIRE PROTECTION CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 04 / 05 / 2016 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.011 FIRE PREVENTION-REGULAR S&W $ 96,000 TOTAL: $ 96,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5222.01.011 FIREWORKS ENFORCE-REGULARS&W $ 6,000 010.221.5223.01.011 OCEAN SAFETY-REGULAR S&W 8,000 010.221.5223.01.021 OCEAN SAFETY-OVERTIME S&W 54,000 010.221.5223.01.099 OCEAN SAFETY-MISC. S&W 28,000 TOTAL: $ 96,000 EXPLANATION (Provide complete explanation). Funds are needed in Fireworks Enforcement S&W due to pay increase for Fireworks Inspector. Funds are needed in Ocean Safety S&W(Regular, Overtime, Miscellaneous) due to pay increases and higher than anticipated overtime and miscellaneous for the Water Safety Officers. Funds are available in Fire Prevention Regular S&W due to vacancies in the Division. SUBMITTED BY: c____-..c, �— DATE: it / S / !6 (' . Department Head *_*Recommend DeferralRecommend Denial..**...==+* **** ****+ } ** ACTION: j Recommend Approval Signed: / m-'..-...tpp.— DATE: •{ / I / (b WL/ Director of Finance Approved _Deferred _ Denied Signed: Cali-----Th DATE 4 / I ! if b Mayor Transfer No. 3S Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 04 / 07 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 294,485.00 TOTAL: $ 294,485.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Management S&W—Reg S&W $ 36,562.00 010.151.5151.01.021 Human Resources S&W—Reg S&W 46,000.00 010.221.5224.01.011 Fire Protection S&W-Regular S&W 207,030.00 010.221.5226.01.011 Ocean Safety S&W-Regular S&W 4,893.00 • t TOTAL: $294,485.00 EXPLANATION (Provide complete explanation): To transfer funds from Vacation Pay account to various accounts to cover shortfall due to vacation cash- in-lieu payments during the fiscal year. SUBMITTED BY: DATE: `( l 11 / 14 Department Head *************** *******Mk****************************************************************************************** ACTION: '7 Recommend Approval _Recommend Deferral Recommend Denial Signed: / �r._.,.p ,w—S DATE: W / 1' / 14 / Director of Finance /Approved _ Deferred Denied Signed: f DATE: 1 / I3 / Mayor Transfer No. ato