HomeMy WebLinkAboutCOM 0033.024 2014-2016 William P. Kenoi o+`�:°i•".!�,� Deanna S. Sako
Mayor cR. �' •• Director
,''� . .g.'`• -' `•_--A or Lisa K. Miura
_ Deputy Director
County of Hawai`i
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 0 7
(808)961-8234 • Fax(808)961-8569 c7;` C2 n
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May 3, 2016 _
co
Dru Kanuha, Chairman, -=
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Kanuha and Members of the County Council:
SUBJECT: Transfer of Funds
April 16 to April 30, 2016
Attached is a Report of Transfers Authorized showing transfers made from April 16 to
April 30, 2016. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Wizt 09,fiti,
Kay Oshiro
Controller
Attachments
Eomlm,n. No. 3 _J. 2(1.
Ref. To: C.
Ref. Date MAY 0 31p1g
Hawaii County is an Equal Opportunity Employer and Provider
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Form#A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks&Recreation DIVISION: P&R Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 12 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc.Contract Services $ 6,500
TOTAL: $ 6,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.480 P&R Admin Equip,Misc.Equipment $ 6,500
TOTAL: $ 6,500
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a walk behind floor auto scrubber for Panaewa Park's covered playcourt facility.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
SUBMITTED BY: l- "` DATE: q l�3 //Y'
Department Head
ACTION: I Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: DATE: f l Sr-
wet"
YW& " Director of Finance
V Approved _Deferred _Denied
Signed: SO � DATE: IjPR 18/2016
Mayor
Transfer No. a-t
APR 2 0 2016
Foes aA-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: P&R Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 11 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 3,500
TOTAL: $ 3,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.480 P&R Admin Equip,Misc. Equipment $ 3,500
TOTAL: $ 3,500
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a combine timing system for accurate measurement of speed and agility.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
SUBMITTED BY: DATE: V / ��✓ / !
epartment Head
1 Recommend Approval Recommend Deferral Recommend Denial
«+ —+ ++++.++— +++++.++«««+++.+
ACTION:
Signed: /9ti—. p (h.,—
DATE: 'I / It— / I(
Director of Finance
' proved _Deferred _Denied
Signed: DATE: APV 1 8 206
Mayor
Transfer No. 3g
nnn n n 'me
Form pA-102 COUNTY OF HAWAII
Revised'07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: C dm:nu,...^+.^1. 'g 1Win,.3
CONTACT: David Yamamoto PHONE: 961-8331 DATE: 03 / 28 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.22.109 Building R&M, Repairs&Maintenece $ 1,100
0
TOTAL: $ 1,100
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.80.480 Building R&M- Misc Equipment $ 1,100
TOTAL $ 1,100
EXPLANATION (Provide complete explanation):
Funds are needed for new Makita Breaker with Hammer.
Funds are available due to less than anticipated repairs to existing equipment.
SUBMITTED Birk
IL DATE: I 2N 1to
,++Department Head ,««.«««««++«++«+++++++++++++++++.++++++++++++««++++++.«+««.++++
ACTION: I«Recommend Approval _Recomme d Deferral _ Recommend Denial
Signed: Yu-- - N 'r DATE. l " I t0
VtM// Director of Finance
v A p _Deferred__. Denied
Signed: DATE: A/PR 1 8/Z016
Mayor
Transfer No. 39
Form#-.A-102 COUNTY OF HAWAII
Revised. 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: Ad...ixistr.a;an guild 1i
CONTACT: David Yamamoto PHONE: 961-8331 DATE: 03 / 15 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.02.235 Bld- Insp, Misc Materials $ 2,652.98
TOTAL: $ 2,652.98
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.96.454 Bld D&E, Equip comp& software $ 2,652.98
_ TOTAL: $ 2,652.98
EXPLANATION (Provide complete explanation):
Funds are needed to purchase, Seven (7)New Microsoft Project 2016, Select Plus - Level D Single Language
Software.
Funds available in 5232.02.235 due to less than anticipated costs: in safety
supplies and equipment.
SUBMITTED By�,•�y�C�, �tilati N - DATE:1' ( PeY2 -7 1,r,
........... ......Y*** **++«.Departure..+Head.A/7n ******++....******************************************..._ •
ACTION: I Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed. / ar -A"oh— DATE: `( / "F / t
��(/� Director of Finance
V5 \p�provved _Deferred _Denied
APR 18 20/16
Signed DATE: / /
Mayor y
Transfer No. to
APR 2 0 2018 1401,2
Farm s:A-102 COUNTY OF HAWAI'I
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: LIQUOR CONTROL DIVISION:
CONTACT: MARCIA MATSUI PHONE: 961-8235 DATE: 04 / 12 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.02.341 MISC CHARGES $ 2,500.00
LJG�U.iuy kyr. 00.6
TOTAL: $ 2,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.06.454 COMPUTER��_� �EQ� UIPMENT $ 2,500.00
1„:1HO" 0,6vrh2Z �L1iP
TOTAL: $ 2,500.00
EXPLANATION (Provide complete explanation):
The department's license and permit forms, currently online on the Department of Liquor Control's website, will
be updated to be ADA compliant. Funds will be used to purchase a new computer equipment and appropriate
software.
Funds are available in the Miscellaneous Charges account due to expenses being lower than expected.
SUBMITTED BY: DATE: / /
/ «+ «« +epartment Head
ACTION: ' Recommend Approval _Recommend Deferral
«+«««««««««Recommend Denial «..+.....++.+..
Signed: t , / A —P4- DATE: 4 / it / 16
Vu� Director of Finance
Approved _Deferred Denied
Signed: ,' , ` DATE. A?R 2 0 2016
Mayor
Transfer No. ql
Form MA-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Housing &Comm Dev DIVISION: Grants Management
CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 04 / 14 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.5935.45.115 Kamakoa Nui Mutual Self-Help - Land $ 200,000.00
Acquisition
010.931.5935.52.115 Habitat for Humanity-Land Acquisition 292,000.00
010.931.5935.57.115 Habitat for Humanity -Land Acquisition 12,200.00
- -. TOTAL: $ 504,200.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.5935.51.115 Hilo Drag Strip - Accessibility Compliance $ 504,200.00
TOTAL: $ 504,200.00
EXPLANATION (Provide complete explanation):
The availability of Community Development Block Grant(CDBG) funds is a result of the U.S. Department of
Urban Development(HUD)not allowing the use of any Federal Funds in the Waikoloa area because it is a
Formerly Used Defense Site(FUDS). The additional CDBG funds will he transferred to the Hilo Drag Strip-
Accessibility Compliance project as the funds needs to be transferred to an active, open CDBG project. Public
Notice of the fund transfer was given in accordance with CDBG program requirements and HUD approval was
received on April 13,2016.
SUBMITTED BY: DATE: ut / (q /
Ice
Depar it Head
ACTION: /Recommend Appro .v 'ecommend Deferral _ Recommend Denial
Signed: vALPS 'C, DATE:
rki APR 20�ZotE
Director of Finance
/
U proved Deferred Denied
1/// 9p
Signed: DATE: AP1R 22 016
Mayor
Transfer No. 47-
noo 9 c 'nit i��„
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Housing&Comm Dev DIVISION: Grants Management
CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 04 / 14 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.5935.57.115 Habitat for Humanity- Land Acquisition $ 119,800.00
010.931.5935.60.115 Kamakoa Nui Mutual Self-Help- Land 30,200.00
Acquisition
TOTAL: $ 150,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.5935.62.115 Residential Emergency Repair Program $ 150,000.00
TOTAL: $ 150,000.00
EXPLANATION (Provide complete explanation):
The Community Development Block Grant(CDBG)funds are available as a result of the U.S. Department of
Housing and Urban Development(HUD) not allowing the use of any Federal Funds in the Waikoloa area
because it is a Formerly Used Defense Site(FUDS). The additional CDBG funds are needed for the Residential
Emergency Repair Program. Public Notice of the fund transfer was given in accordance with CDBG program
requirements and HUD approval was received on April 13, 2016.
SUBMITTED BY: -- -- DATE: '( / It / I(p
D•... ent Head
ACTION: V Recommend Appi"OOvaiai Recommend Deferral Recommend Denial
Signed: j. '"^� - DATE: APR 2 0 r
_
WC/ Director of Finance
✓Approved Deferred Denied
Signed: Tht. DATE: AP/R 22 016
Mayor
Transfer No. 43
APR 2 E 9111E „�„„
Form CA-102 COUNTY OF HAWAI9
Reviser'07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Housing&Comm Dcv DIVISION: Grants Management
CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 04 / 14 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.5935.60.115 Kamakoa Nui Mutual Self-Help - Land $ 169,800.00
Acquisition
010.931.5935.59.115 West Hawaii Micro-Unit Housing-Planning 434,771.00
and Site Improvements
TOTAL: $ 604,571.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.931.593555.115 Hilo Adult Care Center- Infrastructure $ 544,571.00
Improvmcnts
010.931.5935.61.115 Kona Domestic Abuse Shelter- Renovation 60,000.00
TOTAL: $ 604,571.00
EXPLANATION (Provide complete explanation):
Part of the Community Development Block Grant(CDBG)funds that are available are the result of the U.S.
Department of Urban Development(HUD) not allowing the use of Federal Funds in the Waikoloa area because
it is a Formerly Used Defense Site (FUDS). The CDBG funds that was going to be used in the West Hawaii
Micro-Unit Housing is being withdrawn as the County is using Govenor Ige's Proclamation on Homeless to
expedite the project. The additional CDBG funds are requested to he transferred to the Hilo Adult Care Center
and the Kona Domestic Abuse Shelter as additional funds are needed for the projects. Public Notice of the fund
transfer was given in accordance with CDBG program Requirements and HUD approval was received on April
13, 2016.
earI
SUBMITTED BY: `y1
� DATE: l / 161 / tip
D-•-int Head
•Y�" '' '�' #I. nnn RFMM#+RI:FR M
ACTION: ✓ Recommend Approve ecommend Deferral Recommend Denial
Signed: APR 2 0 201t
g rrr'� It/V DATE:
IAA-/ Director of Finance
• ed _Deferred Denied
1, N •
Signed: ,`� DATE: APR/22 2 -
Mayor
Transfer No. 4.4
/1 DD 9 Fa.-
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Pensions &Contribs-Finance DIVISION:
CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 04 / 21 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5901.05.341 County Pensions-Bonus $ 6,000.00
TOTAL: $ v/ CFI(7f .tri;
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5901.04.341 County Pensions $ 6,000.00
TOTAL: $ Co,coo
EXPLANATION (Provide complete explanation):
Funds are available due to lower than anticipated bonus payouts to County pensioners.
Funds are needed due to the addition of several new pensioners this fiscal year.
SUBMITTED BY: CA ' p°7U DATE:
Department Head
ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: AA—. P e'_— DATE '4 / 2- 'i–/ 26
Director of Finance
V Approved _Deferred _Denied
Signed: r. ` DATE: APR/ 26 20/18
Mayor
Transfer No, 45
OPP 27 2016
Form#A-102 COUNTY OF HAWAI9
Revised.07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: Parks Maintenance
CONTACT: James Daly PHONE: 961-8719 DATE: 4 / 13 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.229 Parks Maint- Bldg& Constr Materials $ 4.000.00
TOTAL: $ 4,000.00
TO'. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.5005505.11.480 Parks Maint- Misc Equipment $ 4,000.00
TOTAL: $ 4,000.00
EXPLANATION (Provide complete explanation).
Funds aro available in the Building and Construction Materials account due to lower than anticipated cost for
building and construction material expenses.
Funds are needed to purchaseandsew o assist with larger projects.
SUBMITTED BY: DATE: 47 / /
Department Head
,itt***** ** '** **µ+
*******
ACTION: ✓ Recommend Approval _ Recommend DeferralRecommend Denial* `*'**
Signed: j �--�- A "It DATE: -t / �'t' / lb
wit/ Director of Finance
✓Approved Deferred Denied
Signed: DATE: APR 96 2p6
Mayor
Transfer Na. 1 Le
RPR 27 2016 Yen .,
Form#:A-102 COUNTY OF HAWAI'I
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 20 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Admin Oce, Misc. Contract Services $ 18,000
TOTAL: $ 18,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.449 P&R Admin Equip,Motor Vehicle $ 18,000
TOTAL: $ 18,000
EXPLANATION (Provide complete explanation):
Funds are needed to purchase I used vehicle to replace a vehicle that was recently involved in an accident.
Funds are available from miscellaneous contract services due to lower than anticipated expenditures.
SUBMITTED BY: �y�'¢ DATE: V / �' G
//
epartment Head
ACTION: Recommend Approval«_«—Recommend Deferral«««««««
Form#A-102 COUNTY OF HAWAI'I
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT:
Parks&Recreation DIVISION: Recreation (Hoolulu Complex)
CONTACT. Dean Goya PHONE: 936-3840 DATE: 4 120 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.02.114 I loolulu Complex Oce - Electricity $ 15,000.00
TOTAL: $ 15,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.06.480 Hoolulu Complex Eqt- Misc. Equipment $ 15,000.00
TOTAL. $ 15,000.00
EXPLANATION (Provide complete explanation):
Funds are available from the Electricity account due to lower than anticipated cost.
Funds needed to purchase one floor autoscrubber, one pressrfre washer and two floor burhisher. These will be
utilized to maintain the Hoolulu Complex facilities and replace the old deteriorating equipment.
SUBMITTED BY. DATE: 41 / / I6
tep.rtmen Head
ACTION: J Recommend Approval _Recommend Deferral Recommend Denial
Signed: DATE: y / yY / lb
yoti Director of Finance
v Approved Deferred Denied
Signed: a DATE: AIR /2016
Mayor
Transfer No. yg
IIc, d
Form#A-102 COUNTY OF HAWAII
Revised:07/01
•
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks& Recreation DIVISION: Recreation
CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 04 / 21 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.02.114 Rec. Div. Oce, Electricity $ 33,500
TOTAL: $ 33,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.06.480 Rec. Div. Equip, Misc. Equipment $ 33,500
TOTAL: $ 33,500
EXPLANATION (Provide complete explanation):
Funds are available in our electricity account due to lower than anticipated electricity expenses.
Funds are needed to purchase scoreboards for Honomu and Shipman gyms, folding chairs/carts, folding
tables/carts for various island wide recreational facilities, new Ka'u gym and Kohala Intergenerational Center,
office/conference room furniture for Ka'u gym, 3 ping pong tables, 6 portable tabletop scoreboards.
SUBMITTED BY: • Jr{ DATE: 6t/ / 2 / / 10i1_
**xR• *{{•; / r It-Depart -nt Head
ACTION: J*Recommend pprovall —Recommend DeferralRecommend Denial
Signed: {�.,._n� DATE: q / Li / 14
IUL/ Director of Finance
°proved Deferred _Denied
Signed: DATE: APS/$E 2016
Mayor
Transfer No. y4
Il,Piiea
Form#A-102 COUNTY OF HAWAI9
• Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: Office of Housing&Community De
CONTACT: Susan K. Akiyama PHONE: 961-8379 DATE: 4 128 / 16
FISCAL PERIOD: July 1, 20 15 to June 30, 20 16
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152.461.5466.02.114 Electricity $ 7,000.00
TOTAL: $ 7,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152.461.5466.06.454 Computer equipment/software $ 7,000.00
TOTAL: $ 7,000.00
EXPLANATION (Provide complete explanation):
There was a cost savings in the electricty line item due to the sales of the Kamakoa model homes being sold.
Additional funds is needed in the equipment line item for switches needed to convert to VOIP phones, file server
miscellaneous parts and a printer for the Kona Office.
,
SUBMITTED BY:t4� DATE: 2�I / / 110
_,D,�%a,rtment Head
ACTION: I Recommend appr "*—Recommend Deferral Recommend Denial
_
**+ +
Signed ei-- ,to----- DATE: Y / 14 / 16
Director of Finance
ApprovedletDenied
Signed: DATE: APR 29 0 16
q L
Mayor
Transfer No. .,–o
APR 2 9 2016 14116fl