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Home My WebLink AboutRES 537 Draft 01 2014-2016 O,MtV OF h��1 COUNTY OF HAWAII -•��` '� •- STATE OF HAWAII •,.. 46;401 RESOLUTION NO. 537 16 A RESOLUTION APPROVING THE HAWAII STATE ASSOCIATION OF COUNTIES FISCAL YEAR 2016-2017 PROPOSED OPERATING BUDGET. WHEREAS, the Hawai`i State Association of Counties (HSAC) is a nonprofit corporation comprised of members of the four county councils of the State of Hawai`i; and WHEREAS, HSAC bylaws state that before its annual meeting in June, each council shall approve the HSAC operating budget for the upcoming fiscal year; and WHEREAS, on April 21, 2016, the HSAC Executive Committee approved the proposed operating budget for fiscal year 2016-2017, as provided in the attached Exhibit "A"; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that it hereby approves the HSAC proposed operating budget for fiscal year 2016-2017. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the President and Secretary of the Hawai`i State Association of Counties. Dated at Hilo , Hawai`i, this 3rd day of June , 2016 . INTRODUCED BY: I I COUNCIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL ROLL CALL VOTE County of Hawaii AYES NOES ABS EX Hilo, Hawaii CHUNG X DAVID X 1 hereby certify that the foregoing RESOLUTION was by EOFF X the vote indicated to the right hereof adopted by the COUNCIL of the ILAGAN County of Hawaii on June 3, 2016 X KANUHA X ONISHI X ATTEST: PALEKA X J POINDEXTER X WILLE X 8 0 1 0 Reference: C-901/Waived GREDC COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO. 537 16 ..... As4A.' Hawai`i State Association of Counties (HSAC) :�pa �C>.P' Counties of Kauai,Maui,Hawaii and City&County of Honolulu x 2 0 200 S. 1-10 Street,\ ailukir.Ilawaii 9X>790(SOS)270 7665 +•wit.lrri-ounlwY.ccoar , * * COUNT •' April 14, 2016 Councilmember Michael P. Victorino, President Hawaii State Association of Counties 200 S.High Street, 8th Floor Wailuku, HI, 96793 Dear President Victorino: SUBJECT: FISCAL YEAR 2017 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the Hawaii State Association of Counties (HSAC), I am submitting the proposed annual operating budget for Fiscal Year(FY) 2017.The proposed budget details incorporate the following assumptions and changes: 1. Membership Fees of$10,920 for each county will remain the same. 2. Conference Income will increase to $18,000 for the June conference to be hosted by the Hawaii County Council. 3. Interest Income will remain the same. 4. The NACo Prescription Drug Marketing Fee revenue will stay the same at$6,000. 5. The Total Revenues and Fund Balance will stay the same at$171,872. 6. Executive Committee Travel-Air and Ground will remain at $15,500 ($350 x 3 members x 10 meetings+$5,000 members'travel costs to State Legislature). 7. Executive Committee Auditing/Professional Services will remain the same. 8. Executive Committee Stationary will remain the same. 9. Executive Committee Miscellaneous will remain the same. 10.Online Quickbooks Monthly Fee expense of$500 will remain the same. 11.Special Committee Travel will remain the same 12.Special Committee Miscellaneous will remain the same. 13.NACo Travel-Board Air and Ground will remain the same at $18,000 ($1,500 x 4 Board Directors x 3 meetings). 14.NACo Travel-Steering Committee-Air and Ground will remain the same ($1,500 x 2 Steering Committee members x 2 meetings). 15.NACo Promotional will remain the same. 16.NACo and WIR dues will remain the same. 17.NACo Miscellaneous will be increasing to $2,000. 18.WIR Travel-Air and Ground will remain at $9,000 ($1,500 x 2 Board members x 3 meetings). 19.WIR Promotional will be eliminated ($2,250) and moved to HSAC Promotion and Outreach. 11) SA((II 19.WIR 2015 Conference ($5,755) will be zeroed out and money added to HSAC Promotion and Outreach. 20.WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. 21.Adjustments for Travel and Related Expenses will remain the same. 22.The National Conference Fund will stay the same at$44,000. 23.The Prescription Drug Scholarship Program will remain the same at $7,500. 24.The County Leadership Institute Attendee expense will remain the same at$3,000. 25.The Prescription Drug Promotion will remain at$5,000. 26.HSAC Promotion has been changed to HSAC Promotion and Outreach. This amount has been increased by $8,005 to $11,505 to help cover costs related to communicating HSAC activities and reports to its members, other government officials, and the public. It is my recommendation that all four counties submit their approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before the May 2016 meeting of the HSAC Executive Committee. Malama Pono, 110 D ltd • Ikaika Anderson HSAC Treasurer Attachment HSAC FISCAL YEAR(FY)2016-2017 PROPOSED OPERATING BUDGET FY 2016 FY2017 Budget Proposed Budget REVENUES 1. Membership Fees $43,680 $43,680 2. Conference income $15,000 $15,000 3. Interest Income $28 $28 4. Corporate Sponsorship $0 $0 5. Miscellaneous $0 $0 6. NACo Prescription Drug Marketing Fee $6,000 $6,000 Fund Balance, prior FY $107,164 $107,164 TOTAL REVENUES AND FUND BALANCE $171,872 S171,872 EXPENSES 1. Executive Committee Travel-Air and Ground $15,500 $15,500 2. Executive Committee Auditing/Professional Services $5,000 $5,000 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $2,000 $2,000 5. Online QuickBooks Monthly Fee $500 $500 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel-Board-Air and Ground $18,000 $18,000 2. NACo Travel-Steering Committees-Air and Ground $6,000 $6,000 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel-Air and Ground $9,000 $9,000 2. WIR Promotional $2,250 SO 3, WIR Dues $3,804 $3,804 4. WIR Miscellaneous 1,000 1,000 5. WIR 2015 Conference $5,755 SO 1. Adjustments for Travel and Related Expenses $10,795 $10,795 2. National Conference Fund $44,000 $44,000 3. Prescription Drug Scholarship Program $7,500 $7,500 4. County Leadership Institute Attendee $3,000 $3,000 5. Prescription Drug Promotion $5,000 $5,000 6. FISAC Promotion and Outreach $3,500 $11,505 TOTAL EXPENDITURES 5171,872 $171,872 BALANCE $0 $0