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Home My WebLink AboutCOM 0033.025 2014-2016 William P. Kenoi o+`.'•' ... ...... Deanna S. Sako Mayor \, . • Director • � Lisa K. Miura ___-- Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 May 23, 2016 Dru Kanuha, Chairman, `A' • and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds May 1 to May 15, 2016 Attached is a Report of Transfers Authorized showing transfers made from May 1 to May 15, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /Zig Kay Oshiro Controller Attachments Comm. No. 3 3• Ref. 70: �fl'— Ref. Date,___._._____ Hawaii County is an Equal Opportunity Employer and Provider 000000000000000 0 00) 0000000000000 0) O M O O O O M O 0 0 0 0 0 0 0 M C 0 M 0 0 u LO 0 0 0 0 0 0 0 0 0 M D U) CO O O r O CO u) LO O N O CO U) T- 0 N- 0 I= vNOLX) CONNNCO M N- r l- N ,_. M CO Q N M CS> W00,5 aE � Cn 3 w =• W W 5 m O w N c 00 O• i W 7 vN > 0WW .-= 3• QoL` L6w- - c . cHHmo > S = , QQm Lo "0 Lo Ca Lo .0 O - a) off$ 7 Q Q 1- m22a. Om = Uoo_ Uww 0000 ,- 00 ' . '- 00vv � 00 ,- 00000 . N O CONv- ,- LOCOON- ) O) 1- CX) Mv- 0 (ONNWCOWa000 - - - NNMCOL CO V � 1.00c0 U (0 U) LO LO LO 0 LO U) U) 0 LX) c0 0 U) LO LO 0000000000000 0 00) 00000000000 O) O M O O O O M O 0 0 0 0 0 CO 7 LOX) ( OO MOOON0) OOLNNNO OON. O r- - NOLOf� •-- 000ONLnc M E - v- CO .- N- LO CO Q ,_ CO CO a O r LT N CV W l- WEUMMWW CD a OOa. , 4` C V) CO OOOw c) C o Evm � axi coo T c o2S Q Z`2 . O D U OE O C E �- cr C C .0 S °- 0 O .0 O > N N N LO .- w w w W C _ UO La 0 12 D m H H o v, a) - '5 co co N .0 U 7 ' co m o Na H " m22o_ Om 'mziOIa_ S 0 -L N N N N N N N N QN N 0 0 0 0 0• 0• 0 N• 0• 0 0 a) Eo • Q ui to cM ( ui _ L CON OCONN000000 "' W N M M LO U) M LX) LX) LO O 0 0 LX) LX) LX) LX) U) In LX) LX) LX) U) U) w to rn C C a ,TEP.. O Hi- c 0 O a_ Lo Lo off$ O 00 00 vO022O.. SO_ m d N o 'c N N N N N_ _ _ __ m >,_ L @ <`o t i.i. 3 a) a) a`) a`) in > a) 3 L c c C C 7 a) c Q mUNUUOYU T0000iEoL o 10 'I) a) >CO O O CO CO O O CO C (0 Q NNM ) 0O) 22 L a p_ LX) LX) Ln LX) Ln LX) Ln Q W O o c O NM ,tLOCON- 0 m N z 00000000 a H Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L. Thiel, P.E. ' PHONE: 961-8341 / DATE: 04 / 19 / 2016 FISCAL PERIOD: July 1, 20 15 / to June 30, 20 16 ' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.115 Traffic Safety, Misc. Contract Services $ 7,500.00 TOTAL: $ 1, 5 V 0 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.454 Traffic Division Equip, Computer Equipment $ 7,500.00 & Software TOTAL: $ 71 t7j9 ) EXPLANATION (Provide complete explanation): Funds are available from the Traffic Safety, Misc. Contract Services due to lower than anticipated expenses incurred. Funds are needed to purchase computer equipment software licenses for data viewing and asset inventory r software for Traffic Division, Safety engineers and Traffic Operations Supervisor. 1)g SUBMITTED BY: NA( /� DATE: 1� 41 / (( s,. Department Hea ***444***4****, *** * **************************************************4444****4444********************4444******** ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: . a. to �� DATE: V / I 1(, Director of Finance - Vmhi _ Deferred _Denied r Signed: ' it -� DATE: MAX — 2 2A16 Mayor Transfer No. 5l IgI(<o79 Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 04 / 20 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Bldg-R&M Oce,Electricity $ 14,833.90 TOTAL: $ 14,833.90 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.480 Bld- Insp -Misc Equip $ 14,833.90 TOTAL: $ 14,833.90 EXPLANATION (Provide complete explanation): Funds are needed to purchase two(2) Spectrometers (Hilo &Kona)to be used to check outdoor light violation as per County Outdoor Lighting Ordinance, Chapter 14, Article 9, Section 14-50. Funds are avaiable due to lower than anticipated monthly charges in the Electricity Account. / r SUBMITTED BY: 8q /�• .t-t DATE: 411_:- ti" Department Head ************* **** **** * *** ************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial Signed: (1,-.— p✓ DATE: / / 1 f, i Director of Finance e\lia med _ Deferred Denied •� Signed: DATE: MAY - 2°2016 Mayor Transfer No. ra,.,- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Tiffany Kai PHONE: 961-8343 DATE: 04 / 27 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.02.115 Mass Transit OCE $ 2,000 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.40.454 Mass Transit Equipment $ 2,000 TOTAL: $ 2,000 EXPLANATION (Provide complete explanation): Transfer is requested to purchase a desktop computer for the Para-Transit Specialist position. The Para-Transit Specialist will need a computer for daily duties of the position as well as maintaining a data base of users of the program. Funds are available in the Mass Transit OCE due to expenditures being lower than expected. 111.4111101) SUBMITTED BY: a� DATE: 0-1 / �� l l� D: •artme• Head ACTION: ✓ Recommend Approval —Recommend Deferral _Recommend Denial Signed: p DATE: `{ / L-t / IL -� Director of Finance \ Approved _Deferred _Denied Signed: DATE: MAY - 3 2016 Mayor Transfer No. c-3 MAY 032016 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Tiffany Kai PHONE: 961-8343 DATE: 04 / 28 / 15 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.02.115 Mass Transit OCE $ 10,000 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.40.454 Mass Transit Equipment $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): Transfer is requested to purchase a video surveillance camera system for the transit garage and transit office as well as a coin sorter and counter. Funds are available in the Mass Transit OCE due to decrease in expenditures. SUBMITTED BY: �/\ / Sv DATE: / 9 / ep. ment Head ************************************* ******************************************,********************************** ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: A0 DATE: .s / `l / lc vW/ Director of Finance :•roved _Deferred _Denied _ MAY — 5 3016 Signed: DATE: / Mayor Transfer No. 511 MAY 0 6 2016 !4c lr Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Parks Maintenance CONTACT: James Daly PHONE: 961-8719 DATE: 4 / 13 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.229 Parks Maint- Bldg& Constr Materials $ 5,750.00 TOTAL: $ 5,750.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Parks Maint- Misc Equipment $ 5,750.00 TOTAL: $ 5,750.00 EXPLANATION (Provide complete explanation): Resolution 445-16 provided funds to repair the Cooper Center Facility. Funds needs to be transferred to the equipment account. Funds are needed to purchase a water tank for the Cooper Center Facility. SUBMITTED BY: / / DATE: S / 7 / /6 D-partment Head ********************************************************************************************************************* ACTION: / Recommend Approval _ Recommend Deferral _Recommend Denial Signed: to fs-- DATE: c / s / lb NV Director of Finance ✓ Approved _ Deferred _Denied 1(3--:IST"."--------.*-s"S---"-"' Signed: („."_ DATE: MAY - 9 2016 Mayor Transfer No. S MAY 0 9 2016 ill III Form#:A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: Office of Housing&Community De CONTACT: Susan K. Akiyama PHONE: 961-8379 DATE: 4 / 29 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.02.114 Electricity $ 7,950.00 TOTAL: $ 7,950.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.06.454 Computer equipment/software $ 7950.00 TOTAL: $ 7,950.00 EXPLANATION (Provide complete explanation): There was a cost savings in the electricty line item due to the sales of the Kamakoa model homes being sold. Additional funds is needed in the equipment line item for laptops for the mobile unit. This is to provide outreach and resources to various rural and hard to reach communities. C.) SUBMITTED BY: - i-- DATE: 14 / / I L Depart -ead ACTION: /Recommend Approval Recommend Deferral _Recommend Denial Signed: Litp A' DATE: c / 'i / IL Director of Finance Approved _Deferred _Denied 52: * Signed: _ DATE: Mq - 9 2016 Mayor Transfer No. Scn lain 1) Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks &Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 3 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 060.321.5321.02.115 Bicycle Education Pgm,Misc Contract Svcs $ 1,303 TOTAL: $ 1,303 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 060.321.5321.06.480 Bicycle Education Pgm Eqpt,Misc. $ 1,303 Equipment TOTAL: $ 1,303 EXPLANATION (Provide complete explanation): Requesting a transfer of funds from Bicycle Education Pgm,Misc Contract Services to Bicycle Education Misc. Equipment account.Funds are needed as the utility vehicle bid came in over the estimated cost. Funds are available from miscellaneous contract services due to lower than anticipated expenditures. SUBMITTED BY: ,/ DATE: 6 / 6.-- /O(- Department Head ********************************************************************************************************************* ACTION: 'I Recommend Approval _Recommend Deferral _Recommend Denial Signed: / /04--p.---- DATE: / 10 / « VWDirector of Finance v Deferred Denied MAy 13 2p16 Signed: - DATE: Mayor Transfer No. S'7 PAAv 1 a'.`;; IOrllrt„ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Various CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 3 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.01.011 Alae Cemetery- Regular S&W $ 6,000.00 010.481.5483.01.011 Nutrition Program - Regular S&W $ 30,500.00 0.10.481.5484.21.011 Sr Employment- Regular S &W $ 10,000.00 010.500.5501.01.011 Hawaii County Band -Regular S &W $ 42,200.00 010.500.5505.01.011 Parks Maintenance - Regular S&W $ 175,700.00 010.500.5511.01.011 Hoolulu Complex- Regular S&W $ 50,000.00 TOTAL: $ 314,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.011 Hilo&West HI Cemetery- Reaular S&W $ 13.500.00 010.481.5481.01.011 Coordinated Services- Regular S&W $ 24,500.00 010.481.5482.01.011 RSVP - Regular S&W $ 16,000.00 010.500.5502.01.011 West Hawaii Band - Regular S&W $ 2,200.00 010.500.5503.01.011 P & R Admin - Regular S&W $ 212,000.00 010.500.5517.01.011 Culture/Arts- Regular S&W $ 7,600.00 010.500.5519.11.011 EAD Admin - Regular S&W $ 2,500.00 010.500.5519.71.011 EAD Recreation - Regular S&W $ 36,100.00 TOTAL: $ 314,400.00 EXPLANATION (Provide complete explanation): Funds are available in the various Regular Salaries &Wages Accounts due to vacancies taking longer than expected to fill and some employees on worker's compensation. Funds are needed to cover anticipated shortages under salaries and wages accounts. Transfer to these accounts are needed to cover increases caused by unanticipated occurrences such as dengue fever outbreak and to cover vacation payouts. SUBMITTED BY: 4.... DATE: / / �w C)'partment Head ACTION: I Recommend Approval _Recommend Deferral Recommend Denial Signed: 1 c _-.j't---- DATE: S / `� / I t, Director of Finance .L/(9 ved Deferred —Denied Signed: DATE: MAY 1 3 2A16 Mayor Transfer No. S� oY IGi LOW)C)