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Home My WebLink AboutCOM 0033.026 2014-2016 �►t N,' Deanna S. Sako V OF William P.Kenoi �o.• =�••.!i;•, Mayor ; :„ Director Lisa K.Miura Deputy Director r +O ► ,TE of M►'�--'• County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 June 3, 2016 Dru Kanuha, Chairman, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds May 16 to May 31, 2016 Attached is a Report of Transfers Authorized showing transfers made from May 16 to May 31, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, taf Kay Oshiro Controller Attachments Comm. No. 3 3°2.(0 Ref. To: F-c_ Ref. 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Q- inin in > U) 00 U) cn cn 5 w Q 0 t w o CZ O) 0 - N M V U) (O N- 00 0) O c-- m U) (0 (0 (0 (0 (0 (0 (0 (0 0 0r- r re I- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: Admin CONTACT: Deanna Sako PHONE: 961-8092 DATE: 05 / 13 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 Real Property Tax-S&W, Regular S&W $ 84,800 010.121.5127.21.011 Driver License S&W, Regular S&W 10,000 TOTAL: $ 94,800 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.011 Fin Admin & Budget S&W, Regular S&W $41,000 010.121.5123.01.011 Purchasing S&W, Regular S&W 10,500 010.121.5124.01.011 Treasury S&W, Regular S&W 24,700 010.121.5127.01.011 Veh Reg& Lic Admin S&W, Regular S&W 10,000 010.121.5128.01.011 Risk Mgmt S&W, Regular S&W 1,600 010.121.5129.01.011 Property Mgmt S&W, Regular S&W 7,000 TOTAL: $ 94,800 EXPLANATION (Provide complete explanation): Funds are available in Real Property S&W and Driver License S&W accounts due to position vacancies. Funds are needed in various regular S&W accounts due to unbudgeted compensation adjustments which include BU3 pay increases. SUBMITTED BY: DATE: r / , ; / IL Department Head ********************************************************************************************************************* ACTION: ✓Recommend Approval _Recommend Deferral Recommend Denial Signed: DATE: C l 3 / 1 F'ltiv Director of Finance ✓Approved _Deferred _Denied Signed: _ DATE: S / / 1/7 Mayor Transfer No. r�q Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: PROPERTY MANAGEMENT CONTACT: Hamana Ventura PHONE: 961-8009 DATE: 5 / 16 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.02.338 Property Mgmt Oce, Rent of Land-Bldgs-Off $ 6,000 TOTAL: $ 6,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.10.454 Property Mgmt Eqpt, Comp Eqpt $ 6,000 TOTAL: $ 6,000 EXPLANATION (Provide complete explanation): Funds are currently available in the Property Management, Rent of Land-Buildings-Offices account due to lower than anticipated CAM charges. Funds are needed in the Property Management, Computer Equipment account to replace a laptop that is failing, as well as to purchase several necessary software licenses. SUBMITTED BY: DATE: S / IC / IC Department Head ACTION: ✓ Recommend Approval _Recommend Deferral Recommend Denial Signed: Aix) &`.-a- fir"-- DATE: Ste/ 1L / 11, "V�U� Director of Finance / A ^ p roved _Deferred _ Denied Signed: � DATE: / Q1 / 'b Mayor Transfer No. {pp Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 05 / 05 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.104' Bld-R&M Travel $ 881.34 TOTAL: $ 881.34 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 / Bld -R&M Misc Equip $ 881.34- TOTAL: $ 881.34 EXPLANATION (Provide complete explanation): Funds are needed to replace broken shop equipment- Portable Edge Bander $490.94, Trim Router-$130.00& Chop Saw-$ 260.40. Funds available due to less than anticipated travel expenses. SUBMITTED BY: � �� V DATE: `' M(.3 /'I, Department Head � .G-e ************************* *: ************************************************************************************** ACTION: I Recommend A pproval _ Recommend Deferral _Recommend Denial Signed: / *•. p DATE: S / 13 / I. Director of Finance Approved Deferred _ Denied Signed: DATE: 5 / (1 / l Mayor Transfer No. 6( Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: 014/k/P-/- "fr CONTACT: David Yamamoto PHONE: 961-8331 DATE: 04 / 28 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.115 Bld- Insp, Misc Contracts $ 3,672.30 TOTAL: $ 3,672.30 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.92.337 Bld D&E, Subscription &Membership $ 3,672.30 TOTAL: $ 3,672.30 EXPLANATION (Provide complete explanation): Funds are needed to renew the subscription period for AutoCad MEP &AutoCad Architecture 2016. Funds are available in 115 because the CIS -Magnet software has not been completely installed and is not projected to be completed by the ending of this fiscal. Service Maintence for that software which was also budgeted in 115 cannot statrt until installation is completed. r SUBMITTED cL N et. / _A( / DATE: (: 1/141:-/201& iiJ ,11111�7 Department Head ******************************************************************* ACTION: J Recommend Approval _Recommend Deferral _ Recommend Denial Signed: o 0/4--- DATE: 6—1 i f / 16 Director of Finance _Approved _ Deferred _Denied Signed: DATE: s / /1 / (4 Mayor Transfer No. (9 2_, --3, 511-iii,. 1,1-al- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauol 0 Aiona PHONE: 961-2273 DATE: 05 / 11 / 20 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.111 Police Adm Div-Oce, Rental/Lease of Equ $ 50,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5206.02.115 CID-JAB-VICE-Oce, Misc. Contract Service $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Request to transfer to CID-JAB-VICE-Oce, Misc. Contract Service due to an increase in the need for DNA Analysis with current cases that require extensive testing. Excess funds in the Police Adm Div-Oce, Rental/Lease of Equipment due to a decrease in leased equipment for HPD. SUBMITTED BY: 1�,w DATE: MAY /2016 •Department -ad ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: p DATE: 5 / r3 /16 VVI Director of Finance `" Approved _Deferred _ Denied 111011 Signed: -- DATE: S / 11 / I�' Mayor Transfer No. (03 ds-lhv Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works. DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 5 / 13 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.01.011 Building Inspection S&W-Regular S&W $ 50,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.51.011 Automotive S&W-Regular S&W $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Funding is needed to cover the shortfall in S&W for the remainder of the fiscal year. Funds available in Building Inspection S & W due to lower than anticipated expenses. SUBMITTED BY: N/tw4Ø '(L DATE: , L2 kptqd„119_,IL_ De Department Head ACTION: J Recommend Approval _Recommend Deferral _Recommend Denial Signed: 13-1_--P i—' DATE: 5 / 11 / 6 Director of Finance A.• oved _Deferred Denied 4 :Alai 5- Signed: DATE: / / Mayor Transfer No. (.9-/ 3101 lit Form#A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 05 / 18 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.102 Corporation Counsel Oce,Telephone $ 1,000.00 TOTAL: $ 1,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010'.131.5131.32.104 Board of Ethics Oce,Travel $ 700.00 010.131.5131.32.341 Board of Ethics Oce,Misc Charges 300.00 TOTAL: $ 1,000.00 EXPLANATION (Provide complete explanation): Funds are available in 010.131.5131.02.102,Corporation Counsel Oce,Telephone, due to lower than anticipated expenses. Funds are needed in 010.131.5131.32.104,Board of Ethics Oce,Travel, due to higher travel costs for outside counsel, which is required whenever there is a conflict of interest. Funds are needed in 010.131.5131.32.341, Board of Ethics Oce,Misc Charges, due to higher than antcipated costs for board meetings. , - May 18 2016 8:29 AM SUBMITTED BY: ths10fI DATE: / / Department Head ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: 1 far....--i°' DATE: / I Q / I. �/ // Director of Finance \/Approved _Deferred _Denied ;::::>-------b Signed:..... ..C:4 _ DATE: c / / C Mayor Transfer No. fir, MAY 2 0 201R i [efl Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 05 / 17 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Prov Compensation Adj - G $ 17,024.00 TOTAL: $ 17,024.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.51 1 1.01.011 Office of Management S&W— Reg S&W $ 17,024.00 TOTAL: $ 17,024.00 EXPLANATION (Provide complete explanation): To transfer funds from Provision for Compensation account to regular salary and wages account to cover shortfall due to unbudgeted bargaining unit 3 and 4 increases. SUBMITTED BY: e DATE: S / g / (6 Department Head ************************..... *************************************************************************************** ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: a-A ---- DATE: S / t' / (` Director of Finance ed _ Deferred _ Denied Signed: "'`C 4. DATE: g / / 1,` Mayor Transfer No. tib MAY 2 0 2016 “,(, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Management DIVISION: Administration CONTACT: Kaycie Saiki PHONE: x8317 DATE: 5 / 20 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.01.011 Info &Asst. Center, S&W, Reg. S&W $ 53,420.00 010.111.5111.16.115 Mayor's Legislative Exp. Misc. Contract 6,600.00 TOTAL: $ 60,020.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Mgmt., S&W,Regular S&W $ 60,020.00 TOTAL: $ 60,020.00 EXPLANATION (Provide complete explanation): Funds are needed to increase OOM S&W 04, SUBMITTED BY: DATE: � MAY/2 20A6 Department Head ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: �i�..-�f� R'" DATE: / hi I 16 Director of Finance ••roved _Deferred _Denied Signed. , DATE: MAS 2 3 2016 mem Transfer No. (off Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Management DIVISION: Administration CONTACT: Kaycie Saiki PHONE: x8317 DATE: 5 / 20 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.10 Offie of Mgmt Equip $ 2,550.00 010.111.5111.02.115 Office of Mgmt OCE, Misc. Contract 18,680.00/ TOTAL: $ 21,230.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Mgmt., S&W, Regular S&W $ 21,230.00 TOTAL: $ 21,230.00 EXPLANATION (Provide complete explanation): Funds are needed to increase OOM S&W 6SUBMITTED BY: =V .,-161- DATE: MAY/2 0 201,6 Department Head ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: -10 +''---- DATE: .6- / h► / / - Director of Finance •• •ved _Deferred _Denied Signed: MOW DATE: MAY/ 2 3 2416 Mayor Transfer No. (9 2 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 05 / 16 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.102 Bld - Inspections -Telephone $ 2,107.11 TOTAL: $ 2,107.11 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.449 Bld Insp, Motor Vehicles $ 2,107.11 TOTAL: $ 2,107.11 EXPLANATION (Provide complete explanation): Additional Funds needed to pay for Vehicle roof racks for Inspectors Vehicles. Anticipated surplus in telephone account available due to lower than anticipated expenditures. 4 1-7-- (O SUBMITTED BY: DATE: I 0;1 D-partmen Head ., , ********************** ******* ********************** *********************************************************** ACTION: /Recommend Approval Recommend Deferral _ Recommend Denial Signed: ` —P DATE: S / 3 / it Director of Finance A•*roved _ Deferred Denied airgrabh 5 2 Signed: �' � DATE: MA/Y r2n16 Mayor Transfer No. (09 rcnr r„ Form#:A-102 COUNTY OF HAWAII Revised:07/01 RFCF'vP7REQUEST TO TRANSFER FUNDS DEPAN51 : afiREnaPARTMENT DIVISION: FIRE PROTECTION CONTACI9F i r 4F • ,,11.' !;ZO PHONE: 932-2921 DATE: 05 / 25 / 2016 r—aFISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.111 HELICOPTER SVCS–RENTAL OF EQPT $ 15,000 010.221.5226.02.104 TRNG&VOLNTR OCE–TRAVEL/CONF 5,000 TOTAL: $ 20,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 EQPT MAINT–PARTS & SUPPLIES $ 20,000 TOTAL: $ 20,000 EXPLANATION (Provide complete explanation): Funds are needed in Equipment Maintenance–Parts& Supplies due to higher than anticipated repairs of older vehicles and fire apparatus. Funds are available in Helicopter Services OCE and Training OCE due to less than anticipated expenditures. SUBMITTED BY: --- DATE: MAY 2 5/2016 Department Head ********************************************************************************************************************* ACTION: / Recommend Approval _ Recommend Deferral _Recommend Denial Signed: / L ?�� DATE: / �� / /�n NCirector of Finance %. Approved _Deferred _Denied Signed: DATE: WyY 31 ?016 Mayor Transfer No. `to IIlr! n 1 2016 Idanci Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DITMENT: FIRE DEPARTMENT DIVISION: EMS BUREAU ?O16 (1PO IFAC}Tf J A 1O LORENZO PHONE: 932-2921 DATE: 05 / 25 / 2016 OFFICE OF THE MAYOR FISCAL PERIOD: July 1, 20 to June 30, 20 COUNTY OF HAWAII y FR41VAC,C9 T NUMBER ACCOUNT TITLE AMOUNT . . .. .UI' 010.221.5221.51.099 FIRE EMS–MISC S&W $ 5,000 TOTAL: $ s oo O TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.51.011 EMS EQPT MAINT–REGULAR S&W $ 1,000 010.221.5225.51.021 EMS EQPT MAINT–OVERTIME S&W 3,000 010.221.5225.51.099 EMS EQPT MAINT–MISC S&W 1,000 TOTAL: $ SOo° EXPLANATION (Provide complete explanation): Funds are needed in EMS Equipment Maintenance S&W due to higher than anticipated expenditures in Regular S&W related to collective bargaining pay increases, in Overtime and Miscellaneous S&W due to higher incidents of equipment repairs outside of the mechanics' normal work hours. Funds are available in Fire EMS S&W due to less than anticipated expenditures. SUBMITTED BY: 01MAY 252016 DATE: / / Department Head ********************************************************************************************************************* ACTION: ! Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: 5 / )1./ / /G' kfyiti 4., Dir ctor of Finance Approved _Deferred _Denied Signed: C44:1—Th . DATE: MA/ 31 2016 Mayor Transfer No. -1